Introduction
The following data elements are required for state reporting.
To navigate to the Staff Member page:
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To add a new staff member: On the Start Page in the left panel, click New Staff Entry. The New Staff Member page appears.
OR
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To edit an existing staff member record: On the Start Page, click the Staff tab and search for the staff member. If the Select A Staff Member page appears, choose a staff member from the list. The Staff page appears.
Note: The following information describes the setup required for State Reporting. For information about general staff setup, see Help > System Help.
|
Data Element |
Additional Information |
[Table]FieldName |
Length |
Used in these Reports |
Verifying Staff Schedule
Current Schedule |
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|
Term |
Verify that the teacher is assigned to a section in the current school year. CEDARS “Term” element. Note: The conversion to match the abbreviation to the CEDARS terms values is done within the reports. Valid values:
|
[Sections]TermID |
N/A |
CEDARS E08, G07, H19 |
|
Section # |
Verify that the teacher is assigned to a section in the current school year. CEDARS “Section ID” element. |
[Sections]Section_Number |
20 |
CEDARS E07, G06 |
Entering Staff Information
Information |
||||
|
Name (Last, First MI) |
Enter the staff member’s full name. Format: LastName, FirstName MiddleName CEDARS “Last Name”, “First Name”, “Middle Name” elements. |
[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name |
N/A 60 60 60 |
CEDARS F06, F07, F08 |
|
ID |
Enter the staff ID assigned by the district. CEDARS “Staff ID” element. |
[Users]TeacherNumber |
20 |
CEDARS F03, G04, H06 |
|
DOB |
Enter the staff member’s date of birth. CEDARS “Birth Date” element. |
[UsersCoreFields]DOB |
10 |
CEDARS F09 |
|
Staff Type |
Choose the type of staff member from the pop-up menu. Valid values:
CEDARS “Staff Type Code” element. |
[S_WA_SSF_X]StaffTypeCode |
8 |
CEDARS F04 |
|
Teacher Credential ID |
Enter the staff member’s State Certification Number. CEDARS “Certification Number” element. Note: This value must be a valid WA State Certification number, a Z number, or a temporary permit. The value must be reported for all educators who teach classes issuing Washington State Credit. |
[S_WA_USR_X]TeacherCredentialID |
7 |
CEDARS F05 |