Staff Setup
Introduction
The following data elements are required for state reporting.
To navigate to the Staff Member page:
- To add a new staff member: On the Start Page in the left panel, click New Staff Entry. The New Staff Member page appears.
OR
- To edit an existing staff member record: On the Start Page, click the Staff tab and search for the staff member. If the Select A Staff Member page appears, choose a staff member from the list. The Staff page appears.
Note: The following information describes the setup required for State Reporting. For information about general staff setup, see Help > System Help.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Verifying Staff ScheduleCurrent Schedule | ||||
Term | Verify that the teacher is assigned to a section in the current school year. CEDARS “Term” element. Note: The conversion to match the abbreviation to the CEDARS terms values is done within the reports. Valid values:
| [Sections]TermID | N/A | CEDARS E08, G07, H19 |
Section # | Verify that the teacher is assigned to a section in the current school year. CEDARS “Section ID” element. | [Sections]Section_Number | 20 | CEDARS E07, G06 |
Entering Staff InformationInformation | ||||
Name (Last, First MI) | Enter the staff member’s full name. Format: LastName, FirstName MiddleName CEDARS “Last Name”, “First Name”, “Middle Name” elements. | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | N/A 60 60 60 | CEDARS F06, F07, F08 |
ID | Enter the staff ID assigned by the district. CEDARS “Staff ID” element. | [Users]TeacherNumber | 20 | CEDARS F03, G04, H06 |
DOB | Enter the staff member’s date of birth. CEDARS “Birth Date” element. | [UsersCoreFields]DOB | 10 | CEDARS F09 |
Staff Type | Choose the type of staff member from the pop-up menu. Valid values:
CEDARS “Staff Type Code” element. | [S_WA_SSF_X]StaffTypeCode | 8 | CEDARS F04 |
Teacher Credential ID | Enter the staff member’s State Certification Number. CEDARS “Certification Number” element. Note: This value must be a valid WA State Certification number, a Z number, or a temporary permit. The value must be reported for all educators who teach classes issuing Washington State Credit. | [S_WA_USR_X]TeacherCredentialID | 7 | CEDARS F05 |