K - Special Education Programs File 2019-2020
Introduction
The Student Special Education Programs includes one record for each student enrollment in a Special Education Program during the current school year. If a student enters, exits, and re-enters the Special Education Program, there should be two records to reflect the two enrollments.
Note: Many Education records are not loading into CEDARS due to the error "SpecEdPrograms.ExitReasonCode must be 1, 2, 3, or 4." We advise you to use the following methods to avoid this error:
- If a student receiving Special Education services exits your district, please leave both the Special Education Exit Date (Element K08) and the Special Education Exit Reason Code (Element K09) blank, unless the student has stopped receiving Special Education services before exiting your district and for one of the four valid values listed in Exit Reason Code.
- If a student receiving Special Education services exits a school and re-enrolls in another school in your district, please change the Location ID (Element K05) of the Special Education record to reflect the new school at which the student is receiving Special Education services.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.
Special Education Program Selection
The report selects program enrollment records from the [S_WA_STU_SpecialEducation_C] table that occurred during the current school year, based on the following criteria:
- The Program Start Date must be on or before the last day of the current school year.
- The Program Start Date must be on or before the current date.
- The Program End Date must be on or after the last day of the current school year or the Program End Date must be blank.
- The Program Start Date must be before the Program End Date.
- The student must have a school enrollment within the current school year.
- The student's school Entry Date must be on or before the current date.
- The student must not be excluded from State Reporting.
- The student must not be excluded from CEDARS reporting.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
Field | Description |
Select Schools | Choose one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Current Selection Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
| School Year | Choose the year for which to run the report. |
Scheduling | Default is Run Now. Select Schedule to run the report on a specific date and time. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Reqd | Field Type | Length |
|---|---|---|---|---|---|---|
K01 | School Year | The four-digit year in which the school year ends. | [Terms]LastDay | Yes | Char | 4 |
K02 | Serving County District Code | The county district code for the district providing service to the student. Use leading zeroes where necessary. | [Prefs]Value [Prefs]Name=districtnumber | Yes | Char | 5 |
K03 | District Student ID | The locally assigned student identifier. | [Students]Student_Number | Yes | VarChar | 50 |
K04 | State Student ID (SSID) | The identifier assigned to each WA public school student by OSPI. Rule: This field is not required if the student has not yet been assigned an SSID. | [Students]State_StudentNumber | Con | Char | 10 |
K05 | No longer an Active Data Element. Formerly Location ID | This data element is no longer used in CEDARS. Deprecated as of 2014-2015. This position in the extract is now filler (null). | N/A | N/A | N/A | 4 |
K06 | Least Restrictive Enrollment (LRE) Code | The Least Restrictive Enrollment (LRE) Part A Code. Note: This field is required if element K07 is reported. | [S_WA_STU_SpecialEducation_C]LRECode | Yes | Numeric | 2 |
K07 | No longer an Active Data Element. Formerly Initial Washington Service Date and Special Education Program Start Date | This data element is no longer used in CEDARS. Deprecated as of 2014-2015. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K08 | Exit Date | The date the student exited the program, reported in the format MM/DD/YYYY. Rule: This field is required if element K09 is reported. | [S_WA_STU_SpecialEducation_C]EndDate | Con | Date | 10 |
K09 | Exit Reason Code | The reason the student exited the program. Rule: This field is required if element K08 is reported. | [S_WA_STU_SpecialEducation_C] ExitReasonCode | Con | Char | 1 |
K10 | No longer an Active Data Element. | This data element is no longer used in CEDARS. Deprecated as of 2017-2018. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K11 | No longer an Active Data Element. | This data element is no longer used in CEDARS. Deprecated as of 2017-2018. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K12 | No Longer An Active Data Element Formerly Last IEP Review Date | This data element is no longer used in CEDARS. Deprecated as of 2013-2014. This position in the extract is now filler (null). | N/A | N/A | N/A | |
K13 | No Longer An Active Data Element Formerly Last Evaluation Date | This data element is no longer used in CEDARS. Deprecated as of 2013-2014. This position in the extract is now filler (null). | N/A | N/A | N/A | |
K14 | Program Start Date | The date the student began receiving services in the Special Education Program in the reporting district or had a change in the Least Restrictive Environment (LRE) Code reported for the student | [S_WA_STU_SpecialEducation_C]startDate | Yes | Date | 10 |