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K - Special Education Programs File 2019-2020

Introduction

The Student Special Education Programs includes one record for each student enrollment in a Special Education Program during the current school year. If a student enters, exits, and re-enters the Special Education Program, there should be two records to reflect the two enrollments.

Note: Many Education records are not loading into CEDARS due to the error "SpecEdPrograms.ExitReasonCode must be 1, 2, 3, or 4." We advise you to use the following methods to avoid this error:

  • If a student receiving Special Education services exits your district, please leave both the Special Education Exit Date (Element K08) and the Special Education Exit Reason Code (Element K09) blank, unless the student has stopped receiving Special Education services before exiting your district and for one of the four valid values listed in Exit Reason Code.
  • If a student receiving Special Education services exits a school and re-enrolls in another school in your district, please change the Location ID (Element K05) of the Special Education record to reflect the new school at which the student is receiving Special Education services.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Special Education Program Selection

The report selects program enrollment records from the [S_WA_STU_SpecialEducation_C] table that occurred during the current school year, based on the following criteria:

  • The Program Start Date must be on or before the last day of the current school year.
  • The Program Start Date must be on or before the current date.
  • The Program End Date must be on or after the last day of the current school year or the Program End Date must be blank.
  • The Program Start Date must be before the Program End Date.
  • The student must have a school enrollment within the current school year.
  • The student's school Entry Date must be on or before the current date.
  • The student must not be excluded from State Reporting.
  • The student must not be excluded from CEDARS reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field

Description

Select Schools

Choose one of the following:

  • Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
  • All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [Number] Students Only – Run the report for students in the current selection.
  • All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

School YearChoose the year for which to run the report.

Scheduling

Default is Run Now. Select Schedule to run the report on a specific date and time.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item

Data Element

Description

[Table]FieldName

Reqd

Field Type

Length

K01

School Year

The four-digit year in which the school year ends.

[Terms]LastDay

Yes

Char

4

K02

Serving County District Code

The county district code for the district providing service to the student. Use leading zeroes where necessary.

[Prefs]Value

[Prefs]Name=districtnumber

Yes

Char

5

K03

District Student ID

The locally assigned student identifier.

[Students]Student_Number

Yes

VarChar

50

K04

State Student ID (SSID)

The identifier assigned to each WA public school student by OSPI.

Rule: This field is not required if the student has not yet been assigned an SSID.

[Students]State_StudentNumber

Con

Char

10

K05

No longer an Active Data Element.

Formerly Location ID

This data element is no longer used in CEDARS.

Deprecated as of 2014-2015.

This position in the extract is now filler (null).

N/A

N/A

N/A

4

K06

Least Restrictive Enrollment (LRE) Code

The Least Restrictive Enrollment (LRE) Part A Code.

Note: This field is required if element K07 is reported.

[S_WA_STU_SpecialEducation_C]LRECode


Yes

Numeric

2

K07

No longer an Active Data Element.

Formerly Initial Washington Service Date and Special Education Program Start Date

This data element is no longer used in CEDARS.

Deprecated as of 2014-2015.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K08

Exit Date

The date the student exited the program, reported in the format MM/DD/YYYY.

Rule: This field is required if element K09 is reported.

[S_WA_STU_SpecialEducation_C]EndDate

Con

Date

10

K09

Exit Reason Code

The reason the student exited the program.

Rule: This field is required if element K08 is reported.

[S_WA_STU_SpecialEducation_C] ExitReasonCode


Con

Char

1

K10

No longer an Active Data Element.

This data element is no longer used in CEDARS.

Deprecated as of 2017-2018.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K11

No longer an Active Data Element.

This data element is no longer used in CEDARS.

Deprecated as of 2017-2018.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K12

No Longer An Active Data Element

Formerly Last IEP Review Date

This data element is no longer used in CEDARS.

Deprecated as of 2013-2014.

This position in the extract is now filler (null).

N/A

N/A

N/A


K13

No Longer An Active Data Element

Formerly Last Evaluation Date

This data element is no longer used in CEDARS.

Deprecated as of 2013-2014.

This position in the extract is now filler (null).

N/A

N/A

N/A


K14

Program Start Date

The date the student began receiving services in the Special Education Program in the reporting district or had a change in the Least Restrictive Environment (LRE) Code reported for the student

[S_WA_STU_SpecialEducation_C]startDate

Yes

Date

10

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