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State Reporting Release Notes

A release announcement will be posted on PowerSchool Community when the installer is available for download. Refer to 2020 State Reporting Releases for release dates.

Minimum PowerSchool SIS version required to install SR

Before installing SR, verify that you are running one of the following versions of PowerSchool SIS.

  • PowerSchool SIS
  • PowerSchool SIS
  • PowerSchool SIS
  • PowerSchool SIS



Release Note

PSSR-246889Minimum PowerSchool Version for State Reporting -

As of November 25, 2020, PowerSchool State Reporting only supports PowerSchool or later, and our Technology and Support teams will focus solely on supporting PowerSchool versions or later.


CDC DTaP Rule Update

The minimum interval between the third and fourth DTaP dose is updated to four months. The interval is now reduced from six months to four months.


Contact Tracing Report Update - Busing Data

Contact Tracing Report: Version 1.1

The Contact Tracing report is updated and now pulls busing data based on a newly added report parameter.

With the busing data parameter checked, the report will pull students that may have shared the bus with the report the student is run for based on the following:

  • Bus Number

  • Route Number

  • Day

  • From/To School

PSSR-247685Provide Solution to Identify SFTP Errors to Districts

A link has been added (Scheduled Extract Status) on the Tennessee Education Information System (EIS) page Maintenance tab.

Clicking on the link opens the Scheduled Extract Status page.

The Scheduled Extract Status page displays the status of the Scheduled Extracts runs ordered by start time in descending order. The status displays the start time, end time, and status. The statuses can be navigated using the back and next buttons.

Each Scheduled Extract run status will have an Extracts button. Clicking the Extract button will display the status of each extract that was processed during the Scheduled Extract run. The start time, end time, and status of each extract processed will be displayed.

Each Scheduled Extract run status may have a Transmissions button. The Transmissions button will not appear if the generated extract files do not contain any records. Clicking on the Transmissions button will display the status of SFTP'ing the extract files. There will normally be two files transmitted per Scheduled Extract run. One batch file containing the extract records generated by the audit based extracts (015, 016, 021 022) and one batch file containing the extract records of the non-audit based extracts There could also be transmissions for extract files that did not transmit on previous Scheduled Extracts runs or extract files manually generated.

The Transmissions status page will show the start time, end time, and status of the SFTP for each extract file transmitted.


Student Digital Equity and Learning Preference Tracking Available in the Public Portal

A new page is now available (if enabled) in the public portal that will enable parents and guardians to enter learning preference and digital equity data for their student or students.

This functionality is disabled by default. To enable, navigate to the following page:

  • Start Page> District Setup> Miscellaneous

If enabled, parents/guardians have the ability to create records and populate the following fields:

  • Effective Date

    • Defaults to the current date

  • Learning Preference

  • Requested Timeframe

  • Requesting Parent/Guardian

    • Defaults to the current user

  • Internet in Residence*

  • Internet Access*

  • Internet Performance*

  • Device Access*

    • Only display options 1, 2, & 5

The Comment field is not visible when a parent/guardian is creating a record but it will the following string will get saved for any record created in the public portal:

  • Created in the public portal

Additionally, if a parent/guardian has entered a Digital Equity & Learning Preference record previously and they create a new record, the above elements that are marked with an asterisk will be pre-populated based on the values in the existing (previous) record.

PSSR-249303TN - XAP Transcript Not Reporting Y1 Grades Consistently

XAP Transcript: Version 2.8
The XAP Transcript is updated to add the following two new fields on the runtime report interface
Store Codes to Include for Grade Levels Prior to 9th Grade (comma separated - a list of store codes to bypass the potential credit check for the grade levels prior to 9th grade.
Store Codes to Include (comma separated) - a list of store codes to bypass the eared credit check for all grade levels.

PSSR-244120TN - Homeless Primary Night-Time Residence vs Non-lunch Related Classification Record of H Validation Looks to Past Records

Added check for the school year when updating non-lunch related classification to allow changes to pass year settings

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