TN Contacts Setup

Introduction

The following data elements are available for contacts setup. Contacts are used to collect and report Responsible Party information to Ed-Fi in the Parent and StudentParentAssociation interchanges. Contacts are managed using the TN Contacts tab on the Start Page, and are associated with students from either the TN Contacts > Edit Contact screen or the Contacts Student screen.

To create a new or edit an existing Contact:

On the Start Page, click TN Contacts.
Select a contact or Add New Contact.
The New Contact or Edit Contact screen appears.
After a Contact is created (New Contact page submitted), click Add Student Relationship to associate the contact with a student or students.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information		[Table]FieldName	Length		Used in these Reports
Entering General Demographics Demographics All Demographics information is used in Ed-Fi reporting. Some fields are optional.
Contact ID	Unique ID generated on submit of a new Contact.	[S_CONTACTS_S]ID			11		Ed-Fi: Parent
State Contact Number	Unique ID assigned to the contact by ADE. This number is automatically assigned when submitted to Ed-Fi * Required.	[S_CONTACTS_S]State_ContactNumber			32		Ed-Fi: Parent
Last, First Middle Name	Enter the contact’s last, first, and middle name (if available). * Last and First Name are required.	[S_CONTACTS_S]Last_name [S_CONTACTS_S]First_Name [S_CONTACTS_S]Middle_Name			75 75 75		Ed-Fi: Parent
Name Suffix	Enter the contact’s suffix. * Optional.	[S_CONTACTS_S]Suffix			10		Ed-Fi: Parent
Gender	Enter the contact’s gender. * Optional.	[S_CONTACTS_S]Gender			50		Ed-Fi: Parent
Exclude From State Reporting	Check the box to exclude the contact from Ed-Fi. * Optional.	[S_CONTACTS_S]State_ExcludeFromReporting			1		Ed-Fi: Parent
Entering Home Address Home Address Home Address information.
Address (Line 1)	Enter the contact’s home street address.	[S_CONTACTS_S]Home_Address_1			100		N/A
Address (Line 2)	Additional address line.	[S_CONTACTS_S]Home_Address_2			100		N/A
City, State, Postal Code	Enter the contact’s home city, state, and postal code.	[S_CONTACTS_S]Home_City [S_CONTACTS_S]Home_State [S_CONTACTS_S]Home_Postal_Code			100 50 17		N/A
Entering Mailing Address Mailing Address Click the ‘Copy From Home Address’ link to copy from Home Address. Mailing Address information.
Address (Line 1)	Enter the contact’s mailing street address.	[S_CONTACTS_S]Mailing_Address_1			100		N/A
Address (Line 2)	Additional address line.	[S_CONTACTS_S]Mailing_Address_2			100		N/A
City, State, Postal Code	Enter the contact’s mailing city, state, and postal code.	[S_CONTACTS_S]Mailing_City [S_CONTACTS_S]Mailing_State [S_CONTACTS_S]Mailing_Postal_Code			100 50 17		N/A
Entering Contact Phone Number Phone Phone information.
Home	Enter the contact’s home phone.	[S_CONTACTS_S]Home_Phone			30		N/A
Work	Enter the contact’s work phone.	[S_CONTACTS_S]Work_Phone			30		N/A
Cell	Enter the contact’s cell phone.	[S_CONTACTS_S]Cell_Phone			30		N/A
Entering Contact Email Email Email information.
Personal	Enter the contact’s personal email.	[S_CONTACTS_S]Personal_Email			254		N/A
Work	Enter the contact’s work email.	[S_CONTACTS_S]Work_Email			254		N/A
Adding Student Relationship Student Relationships Click ‘Add Student Relationship’ from the Edit Contact page to add a student relationship.
Student	Enter the name of the student to associate with the contact. Student Name associated with the contact is displayed, but the value stored in the field is the student’s DCID * Required.	[S_CONTACT_RELATIONSHIP_C]Students_DCID			10		Ed-Fi: StudentParentAssociation
Relationship	Enter the contact’s relationship to the student. * Optional.	[S_CONTACT_RELATIONSHIP_C]Relationship			100		Ed-Fi: StudentParentAssociation
Primary Contact	Indicates whether the associated contact is the primary contact. * Optional.	[S_CONTACT_RELATIONSHIP_C]Primary_Contact			1		Ed-Fi: StudentParentAssociation

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Introduction

Entering General Demographics

Entering Home Address

Entering Mailing Address

Entering Contact Phone Number

Entering Contact Email

Adding Student Relationship