TN Contacts Setup
Introduction
The following data elements are available for contacts setup. Contacts are used to collect and report Responsible Party information to Ed-Fi in the Parent and StudentParentAssociation interchanges. Contacts are managed using the TN Contacts tab on the Start Page, and are associated with students from either the TN Contacts > Edit Contact screen or the Contacts Student screen.
To create a new or edit an existing Contact:
- On the Start Page, click TN Contacts.
- Select a contact or Add New Contact.
- The New Contact or Edit Contact screen appears.
- After a Contact is created (New Contact page submitted), click Add Student Relationship to associate the contact with a student or students.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports | |||
Entering General DemographicsAll Demographics information is used in Ed-Fi reporting. Some fields are optional. | |||||||
Contact ID | Unique ID generated on submit of a new Contact. | [S_CONTACTS_S]ID | 11 | Ed-Fi: | |||
State Contact Number | Unique ID assigned to the contact by ADE. This number is automatically assigned when submitted to Ed-Fi * Required. | [S_CONTACTS_S]State_ContactNumber | 32 | Ed-Fi: | |||
Last, First Middle Name | Enter the contact’s last, first, and middle name (if available). * Last and First Name are required. | [S_CONTACTS_S]Last_name [S_CONTACTS_S]First_Name [S_CONTACTS_S]Middle_Name | 75 75 75 | Ed-Fi: | |||
Name Suffix | Enter the contact’s suffix. * Optional. | [S_CONTACTS_S]Suffix | 10 | Ed-Fi: | |||
Gender | Enter the contact’s gender. * Optional. | [S_CONTACTS_S]Gender | 50 | Ed-Fi: | |||
Exclude From State Reporting | Check the box to exclude the contact from Ed-Fi. * Optional. | [S_CONTACTS_S]State_ExcludeFromReporting | 1 | Ed-Fi: | |||
Entering Home AddressHome Address information. | |||||||
Address (Line 1) | Enter the contact’s home street address. | [S_CONTACTS_S]Home_Address_1 | 100 | N/A | |||
Address (Line 2) | Additional address line. | [S_CONTACTS_S]Home_Address_2 | 100 | N/A | |||
City, State, Postal Code | Enter the contact’s home city, state, and postal code. | [S_CONTACTS_S]Home_City [S_CONTACTS_S]Home_State [S_CONTACTS_S]Home_Postal_Code | 100 50 17 | N/A | |||
Entering Mailing AddressClick the ‘Copy From Home Address’ link to copy from Home Address. Mailing Address information. | |||||||
Address (Line 1) | Enter the contact’s mailing street address. | [S_CONTACTS_S]Mailing_Address_1 | 100 | N/A | |||
Address (Line 2) | Additional address line. | [S_CONTACTS_S]Mailing_Address_2 | 100 | N/A | |||
City, State, Postal Code | Enter the contact’s mailing city, state, and postal code. | [S_CONTACTS_S]Mailing_City [S_CONTACTS_S]Mailing_State [S_CONTACTS_S]Mailing_Postal_Code | 100 50 17 | N/A | |||
Entering Contact Phone NumberPhone information. | |||||||
Home | Enter the contact’s home phone. | [S_CONTACTS_S]Home_Phone | 30 | N/A | |||
Work | Enter the contact’s work phone. | [S_CONTACTS_S]Work_Phone | 30 | N/A | |||
Cell | Enter the contact’s cell phone. | [S_CONTACTS_S]Cell_Phone | 30 | N/A | |||
Entering Contact EmailEmail information. | |||||||
Personal | Enter the contact’s personal email. | [S_CONTACTS_S]Personal_Email | 254 | N/A | |||
Work | Enter the contact’s work email. | [S_CONTACTS_S]Work_Email | 254 | N/A | |||
Adding Student RelationshipClick ‘Add Student Relationship’ from the Edit Contact page to add a student relationship. | |||||||
Student | Enter the name of the student to associate with the contact. Student Name associated with the contact is displayed, but the value stored in the field is the student’s DCID * Required. | [S_CONTACT_RELATIONSHIP_C]Students_DCID | 10 | Ed-Fi: | |||
Relationship | Enter the contact’s relationship to the student. * Optional. | [S_CONTACT_RELATIONSHIP_C]Relationship | 100 | Ed-Fi: | |||
Primary Contact | Indicates whether the associated contact is the primary contact. * Optional. | [S_CONTACT_RELATIONSHIP_C]Primary_Contact | 1 | Ed-Fi: |