Net Enrollment Report

Introduction

This report includes enrollment totals for students during the report date range.

Entry codes must be set up at the district level via Start Page > District Setup > Entry Codes. Entry codes are assigned to students via Start Page > Student > Transfer Info > Edit Current/Previous Enrollment. Special programs must be set up at the district level via Start page > District Setup > Special Programs. Special program names must match exactly what is expected in the report: Option 07, Option 08, or Option 09. The names Option7 or Option 7 will not be recognized. Special education students must be enrolled in the appropriate special program with dates that fall within the report date range.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects records from the [Students] table based on the following criteria:

The student must be enrolled in a school included in the report during the report date range.
The student must have a valid gender (M or F).
The student must be assigned a valid ethnicity (W, B, H, A, I, P).
The student must be assigned a valid grade level: 0 (K), 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12.
The student must be assigned an entry code of E or E1 for the school enrollment that falls within the reporting period.

Report Input

For help with navigation and report generation, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
School Year	Choose the appropriate school year from the pop-up menu.
Month of School	Choose the appropriate month of school from the pop-up menu: First Second Third Fourth Fifth Sixth Seventh Eighth Ninth Cumulative Year to Date Year End
School Start Date	Enter the first day of the school year.
Reporting Period End Date	Enter the last day of the reporting period.
Date Prepared	Enter the date the report is run.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
1	School Year	The school year chosen at report runtime.	N/A
2	District Name	The district name.	[Prefs]Value [Prefs]Name=districtname
3	District Number	The district number.	[Prefs]Value [Prefs]Name=districtnumber
4	Date	The date the report is prepared, as entered at report runtime.	N/A
5	Month of School	The month of school chosen at report runtime, i.e. 01, 02, 03, 04, 05, 06, 07, 08, 09, 99 (Cumulative Year to Date), or 00 (Year End).	N/A
6	School Name	The name of the school. If the report is run for the district, then this field is left blank.	[Schools]Name
7	School Number	The school number. If the report is run for the district, then this field is left blank.	[Schools]School_Number
8	Date Beginning	The beginning reporting period, chosen at report runtime	N/A
9	Date Ending	The ending reporting period, chosen at report runtime.	N/A
10	Male	The number of male students enrolled during the report date range. Students must meet the selection criteria to be included in the total. Special education students (grade "N") must be enrolled in an Option 07, Option 08, or Option 09 special program.	[Students]Gender=M [Students]Grade_Level [Students]EntryCode [Studentrace]racecd=W, B, H, A, I, P or M (multiple combination)
11	Female	The number of female students enrolled during the report date range. Students must meet the selection criteria to be included in the total. Special education students (grade "N") must be enrolled in an Option 07, Option 08, or Option 09 special program.	[Students]Gender=F [Students]Grade_Level [Students]EntryCode [Studentrace]racecd=W, B, H, A, I, P or M (multiple combination)
12	Total	The report totals the values from the male and female tables.	N/A

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