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Roster of Graduates Report


This report includes a list of student names for those students who graduated from school. The report can be run for different diploma types. The report runs for the school year and includes all active and inactive students that have graduated throughout the school year. Each unique date in which students have graduated will be output to a separate page.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects records from the [Students] table based on the following criteria:

  • The student must be enrolled in grade level 12.
  • The student's "Document Type" on the Tennessee Student Information page must match the Diploma Type chosen at report runtime, as follows:
Diploma TypeTo be pulled into the Report, student's Document Type Must be:
Regular Diploma
  • 1-Regular, OR
  • (11) Regular Diploma with Foreign Language Waiver, OR
  • (12) Regular Diploma with Fine Arts Waiver, OR
  • (13) Regular Diploma with Foreign Language and Fine Arts Waiver
Honors Diploma2-Honors
Special Education Diploma3-Special Education
Occupational Diploma7- Occupational Diploma

Report Input

For help with navigation and report generation, see How to Find and Generate a Report.



Diploma Type

Choose the type of diploma.

Scheduling – Run Now or Schedule

Choose to run the report now or schedule to run at the specified time.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Data Element




High School

The name of the school from which the student graduated.



School District

The district name.





The city in which the school is located.



Date of Graduation

The date the student graduated.

Note: Each unique date upon which students graduated is output to a separate page.



Phone No.

The school’s phone number.




A signature line is provided to allow the principal to sign the document.




A signature line is provided to allow the director to sign the document.



We certify that the following students have met all requirements for a [type of diploma] as established by the State Board of Education.

The report inserts the type of diploma chosen at report runtime.

Valid values:

  • Regular Diploma
  • Honors Diploma
  • Special Education Diploma
  • High School Certificate (Inactive as of school year 2017-2018)
  • Occupational Diploma



Total number of graduates on this page

The number of 12th grade students who graduated on the date of graduation with the specified diploma.


[S_TN_STU_X]Completion=1, 2, 3, or 4



Full Name of Pupil

The full name of the student who graduated.


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