This report generates letters for discipline incidents based on data from the Incident Management module. To print letters, the report uses templates set up for each school at the district level. You can have multiple templates defined for each school. Refer to District Setup for information on how to create discipline letter templates.
Selection criteria determine which database records are used in the report. Refer to the selection criteria for analysis when the report does not return the correct records.
For help with navigation and running the report, see How to Find and Generate a Report.
|Current Selection Students
|Select the option to create the letter for currently selected students or all students.
Incident Start Date
Enter the start date of the reporting period.
Note: Incidents will be included based on the Incident Date, not the Action Date.
|Incident End Date
Enter the end date of the reporting period.
|Letter To Use
|Choose the Letter with the appropriate action code. Students whose incidents are attached to the matching Incident Type and Action Code for that Letter Id will be generated.
|Include School Header
|Choose whether to print the School Name and Principal at the top of each letter or to leave blank lines if the letters are going to be printed on paper with a pre-printed school letterhead.
|If Yes is selected, the Behavior associated with the Incident will be printed as part of the Letter detail.
|If Yes is selected, the Duration of the Action (example, number of days suspended) will be printed as part of the Letter detail.
|If Yes is selected, the Object associated with the incident will be printed as part of the Letter detail.
|Include Action Taken Detail Comments
|If Yes is selected, the comments associated with the Action Taken will be printed as part of the Letter detail.
|Include Student ID
|If Yes is selected, the student Id will be printed as part of the Letter detail.
|Include Full Name
|If Yes is selected, the student full name will be printed as part of the Letter detail.
|Include Date of Birth
|If Yes is selected, the student date of birth will be printed as part of the Letter detail.
|If Yes is selected, the student gender will be printed as part of the Letter detail.
|If Yes is selected, the student home address will be printed as part of the Letter detail.
|Incident occurred at
|If Yes is selected, the school at which the incident occurred will be printed as part of the Letter detail.
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: A message “No records found in the selected date range” is displayed in the Report Output if there are no incident records within the reporting dates.
|The school name.
|The school address.
|The phone number of the school.
|The name of the school's principal.
|The date the letter was issued.
|The opening paragraph of the letter.
The student number.
The name of the offending student.
|Date of Birth
|The student's date of birth.
|The Student's gender
|The student's address.
|Incident Occurred At
|The school at which the incident occurred.
|The date the incident occurred.
|The action taken against the student as result of the incident.
|The start and end date of the disciplinary action.
|The duration of the disciplinary action.
|Action Taken Detail
|Any comments surrounding the action.
|The behavior the offender exhibited.
[Incident_LU_Code]Code_Type = behaviorcode
[Incident_LU_Sub_Code]Sub_Category derived from behaviorcode
|The object used during the incident.
|The closing paragraph of the letter.
|The signature on the letter.