Incident Type, Codes, and Subcodes Setup

Set up incident types, codes, and subcodes at the district level.

To create incidents, security groups must have access to Tennessee State Reporting. Refer to System Help in PowerSchool for more information on group-level permissions.

Incident Types

Using incident types, you can control which users can view and enter specific types of incidents.

Navigation: District Setup, then Incident Management, and then Incident Types.

Data Element

Additional Information

[Table]FieldName

Name

The following incident type must not be removed or edited.

TN State Reporting

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttype

Code and Subcode Setup

Code types are used as an organizational tool to categorize incidents. PowerSchool includes 11 system-defined, non-editable code types that provide the basis from which all user-defined incident codes, subcodes, and secondary subcodes are created.

Navigation: District Setup, then Incident Management, and then Code & Subcode Setup.

Data Element	Additional Information	[Table]FieldName
Action Codes	Action codes are used to assign disciplinary action to a behavior.	[Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category
Action Subcodes	Action subcodes are used to further define action codes.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code
Attribute Codes	Attribute codes are used to describe further details about an incident.	[Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category
Behavior Codes	Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident.	[Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category
Behavior Subcodes	Behavior subcodes are used to further define behavior codes.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code
Participant Attribute Codes	Participant attribute codes are used to describe detail about a participant.	[Incident_LU_Code]Code_Type=participantattributecode [Incident_LU_Code]Incident_Category
Location Codes	Location codes are used to identify the location of an incident.	[Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category
Location Subcodes	Location subcodes are used to further define location codes.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code
Object Codes	Object codes are used to describe an item used in the incident.	[Incident_LU_Code]Code_Type=objectcode [Incident_LU_Code]Incident_Category
Participant Role Codes	The following participant role codes are set up by default and should not be removed. Offender Victim Witness Reporter	N/A
Time Codes	Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident.	[Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category
Duration Codes	Duration codes are used to assign duration (hours, days, weeks, etc.) to a disciplinary action as the result of a violent behavior in an incident.	[Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category
Action Change Codes	Action change codes are used to describe the reasons an action was changed.	[Incident_LU_Code]Code_Type=actionchangecode [Incident_LU_Code]Incident_Category
Action Attributes	Action attributes are used to describe further details about an action taken in response to an incident.	[Incident_LU_Code]Code_Type=actionattribute [Incident_LU_Code]Incident_Category

Verify Codes

Click a Code Type.
Review the list of codes. If a code is missing, add the code.
Repeat steps 1 and 2 for all Code Types.

Add Codes

Click a Code Type.
Click the Plus (+) button.
Complete the fields and click Submit.

Use the same process to verify or add subcodes, selecting the appropriate code in step 1 instead of the code type.

Map Codes

If the district has user-created codes and PowerSchool supplied codes are subsequently loaded, it may result in duplicate incident management codes. This code mapping functionality allows user-created codes to be merged with system codes, eliminating duplicates.

Navigation: District Setup, then District Info, then Incident Management Code Mapping.

Data Element

Additional Information

[Table]FieldName

Current Incident Codes (Subcodes)

This lists all codes/subcodes used in the district, both user-created and system codes.

[Incident_LU_Code]Code_Type

[Incident_LU_Code]Incident_Category

State Reporting Incident Codes (Subcodes)

For each duplicate subcode, choose a code to merge it with from the corresponding pop-up menu.

[Incident_LU_Code]Code_Type

[Incident_LU_Code]Incident_Category