Director’s Membership/Attendance

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Reporting Period

Choose the appropriate reporting period from the pop-up menu. The dates for each reporting period are based on the reporting segments set up for each school.

• First
• Second
• Third
• Fourth
• Fifth
• Sixth
• Seventh
• Eighth
• Ninth
• Annual

List of Comma-Separated Grade Levels

Enter a list of comma separated grade levels if specific grade levels are desired.

Select Schools

Choose one of the following from the pop-up menu:

• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
• All Schools – Includes all student records, in all schools, on the PowerSchool server that meet the selection criteria.

District Summary

Check the district summary box to have a single district level output for all schools. Leave this box unchecked to have a separate school summary for each school the report is completed for.

Prepared By

Enter a name to print in the “Prepared by” section of the report.

Phone Number

Enter a phone number to print in the “Phone Number” section of the report.

Date Prepared

Enter a date to print in the “Date” section of the report.

Choose one of the following extract formats from the pop-up menu:

• HTML
• CSV

1

District Name

The district name.

[Prefs]Value

[Prefs]Name=districtname

2

District Number

The district number.

[Prefs]Value

[Prefs]Name=districtnumber

3

Date

The date entered at report runtime.

N/A

4

Month of School

The reporting period chosen at report runtime, i.e. 1, 2, 3, 4, 5, 6, 7, 8, or 9.

Note: This field appears if the report is run for a monthly reporting period, rather than the Full Year.

N/A

5

School Name

The name of the school.

[Schools]Name

6

School Number

The school number.

[Schools]School_Number

7

No. of Days in Session

The number of in-session school days during the reporting period.

If the report is run District Wide, then a value of 20 is reported. Otherwise, the report determines which days within the reporting period are defined as in-session school days in the school calendar. Reporting periods must be assigned to the appropriate reporting segment via Start Page > School Setup > Reporting Segments. In-session school days must have the “In Sess” checkbox selected via Start Page > School Setup > Calendar Setup.

Note: Every month must be at least 20 days in length, except for the ninth month, which can be less if a district is stockpiling or making up days by extending the school day.

[Gen]Value

[Gen]Value2

[Gen]Cat=segment

[Gen]ValueLi

[Calendar_Day]InSession=1

8

Prepared By

The name entered at report runtime.

N/A

9

Phone Number

The phone number entered at report runtime.

N/A

10

Date Beginning

The first day of the reporting period, as set up via Start Page > Special Functions > Interfaces to Other Systems > Tennessee Education Information System (EIS) > Reporting Periods.

[Gen]Value

[Gen]Cat=segment

[Gen]ValueLi=1, 2, 3, 4, 5, 6, 7, 8, or 9

11

Date Ending

The last day of the reporting period, as set up via Start Page > Special Functions > Interfaces to Other Systems > Tennessee Education Information System (EIS) > Reporting Periods

[Gen]Value2

[Gen]Cat=segment

[Gen]ValueLi=1, 2, 3, 4, 5, 6, 7, 8, or 9

12

Net Enrollment to Date

The number of students who were enrolled after the last day of the previous school year who enrolled during the current school year with an entry code of E, E1, E2, or EC. See the Appendix for entry code definitions.

To be included in the N count (special education students), the student must be enrolled in a special program with the name Option 07, Option 08, or Option 09 during the reporting period.

[Students]Gender=M or F

[Students]Grade_Level=0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12

[Students]EntryCode=E, E1, E2, or EC

[Students]EntryDate

[Students]ExitDate

13

End of Month Membership

The number of students who were enrolled in the school on the last day the reporting period.

The report sums the number of students who enrolled for the first time this school year and students reenrolling this school year with an entry code of E, E1, E2, EC, TR, or TC. Next, the report subtracts from this total the number of students who withdrew.

To be included in the N count (special education students), the student must be enrolled in a special program with the name Option 07, Option 08, or Option 09 on the reporting period end date.

[Students]Gender=M or F

[Students]Grade_Level=0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12

[Students]EntryCode=E, E1, E2, EC, TR, or TC

[Students]EntryDate

[Students]ExitDate

14

Average Daily Attendance

The report calculates the average daily attendance (ADA) for each group of students. ADA is calculated as follows:

((Days Present * Class Duration) / Standard Day / Report Days)

The report totals the number of days present for each student during the date range. Next, the report multiplies each day by the minutes in the bell schedule for that day. To convert minutes present to days present, the report divides by the Standard Day (in minutes) for each student. Finally, the report sums the values for each student and divides by the number of in-session school days during the report date range.

ADA is only calculated for students who are not assigned a Funding Ineligibility Status of (1) Excluded – Out-of-State or (2) Excluded – I20 Student.

[Attendance]Date

[Students]FTEID

[Calendar_Day]InSession=1

[S_TN_STU_X]FundIneligStatus not equal to 1 or 2

15

Average Daily Membership

The report calculates the average daily membership (ADM) for each group of students. ADM is calculated as follows:

((Days Membership * Class Duration) / Standard Day / Report Days)

The report totals the number of days that each student was a member of the school during the report period. Next, the report multiplies each day by the minutes in the bell schedule for that day. To convert minutes membership to days membership, the report divides by the Standard Day (in minutes) for each student. Finally, the report sums the values for all of the students and divides by the number of in session school days in the reporting period.

[Students]EntryDate

[Students]ExitDate

[Calendar_Day]InSession=1

16

Number of Full Days Made-Up by Extending the School Day

The number of made-up full days created by extending the school day.

Note: This field only appears if the report is run for the Full Year.

[DailySchedules]Type=MD

17

Did you Stockpile?

A value of Yes or No is reported to indicate if the district is stockpiling days. A local board of education, private, or church-related school may exceed the full six and one-half (6 ½) hours of instructional time required by law by at least one-half hour daily for the full academic year. The excess instructional time may be accumulated up to 13 instructional days each year, and applied toward meeting instructional time requirements missed due to extreme weather conditions. The time may also be used for professional development, meetings, teacher-parent conferences, etc.

Note: This field only appears if the report is run for the Full Year.

[Prefs]Value=Y or N

[Prefs]TN_DistStockpile