Truancy Update Process

Contents

Introduction

This process results with a report regarding new students or updated students who either were once considered truant and now are not or new students who became truant. The report will only display those students who had changes as of the current date. If nothing was changed for any students, the report is blank. Truancy is calculated for full day absences based on Unexcused, Excused, and Out-of-School Suspension (OSS). The process updates counts of unexcused, excused, OSS, and total full day absences along with the days of full day unexcused absences. It also updates tardy, early dismissal, and unexcused early dismissal counts.

Notes: 

• This process must be run prior to the Truancy School Detail Report, Truancy District Detail Report, and Truancy Report by Student. 
• The Time In and Time Out method of posting attendance in a Meeting mode school should be used only for Tardies and Early Dismissals, which are not accounted for in the Full Day Excused/Unexcused calculations.

Section Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records. 

• The student will be flagged as a ‘Y’ (truant) if the student meets one of the following criteria:
  • 3 Consecutive Full Day Unexcused Absences – where consecutive days are in-session calendar days not A/B schedule cycle days.
  • 5 Total Non-Consecutive Full Day Unexcused Absences
  • 7 Total Non-Consecutive Full Day Unexcused Absences
  • 10 or more Total Non-Consecutive Full Day Unexcused Absences
• The student's Unexcused Full Day Absences count will be updated to reflect the number of times the student was marked with an Unexcused absence for the full school day. In order to be included in this count, the student must not be marked as Present or Excused at any point throughout the school day.
• The student's Excused Full Day Absences count will be updated to reflect the number of times the student was marked with an Excused absence for the full school day. In order to be included in this count, the student must not be marked as Present or Unexcused at any point throughout the school day.
• The student's OSS Full Day Absences count will be updated to reflect the number of times the student was marked with an OSS absence for the full school day. In order to be included in this count, the student must not be marked as Present or with a non-OSS absence at any point throughout the school day.
• The student's Total Full Day Absences count will be updated if the student was marked absent for the full school day for any reason.
• The student's Tardy count will be updated if the student has a tardy attendance code of SC-ETRD, SC-UTRD, or SC-BTRD.
• The student's Early Dismissal count will be updated if the student has an early dismissal code of SC-EDSM. 
• The student's Unexcused Early Dismissal count will be updated if the student has an attendance code of SC-UEDM.
• The student must not be excluded from state reporting.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

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Report Output

Each of the fields displayed in the output of the report is described below. The report displays data only for students whose truancy status has changed. See Understanding the Report Output Table for a definition of each column in the table.

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