SC03 Cumulative Class List
Contents
Introduction
The SC03 Cumulative Class List is a tool used by South Carolina schools to provide details to support the SC02 Cumulative Class report by listing students with assigned EIA classifications for a specified time period. The list is sorted by grade level.
The SC03 Cumulative Class List can be run for any day of the school year up to the current date.
Selection Criteria
Selection criteria determine which database records are used in the report. For the SC03 Cumulative Class List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
- Was enrolled with a funded enrollment code at any time from the beginning of the school year through the report date specified by the user.
- Has the Include in State Reporting flag set to Yes.
The report excludes students that:
- Were enrolled during the report period with an enter code of "xxi," where "xx" is any character and "i" is the letter "i" in lower or upper case.
- Were withdrawn during the report period with an exit code of W1* (in-district transfer), where asterisk
is any character. - Have an enrollment record with the same enter date and exit date (no show) in the currently selected school year; a grade level is not equal to 99; and a school ID is not the Graduated Students School.
Note: The SCDE has guidelines for how schools should adjust the student's enrollment in PowerSchool for this scenario. Refer to the section About South Carolina.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Processing Options | Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
The option to override may not be available on some reports. |
Specific Date/Time | If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report. |
Date | Optionally, enter the end date of the report period. If this date is entered, the first day of school is the start date of the report period. You must enter a date that was within the selected school year and a day when the students were in session. Leave this field blank if you plan to enter a value in the Day Number field. |
Day | Optionally, enter a day number to calculate the report end date. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year. Leave this field blank if you entered a value in the End Date field. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Position | Field | Description | [Table]Field Name |
1 | Date | The date the report was processed. | N/A |
2 | BEDS Code | This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information. The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Prefs]Name=districtnumber [Schools]School_Number |
3 | Name | This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Schools]School_Name |
4 | 999 Day Data as of 99/99/9999 | This field contains the end date or day number entered on the report interface page. | N/A |
5 | Page | This is the page number. | N/A |
6 | District Name | This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information. | [Prefs]Name=districtname [Prefs]Value |
7 | EIA Description | This column contains the EIA codes with their descriptions. | N/A |
8 | Grade | This column contains the grade level of each student included on the report. This value is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment. | [Students]Grade_Level [Reenrollments]Grade_Level |
9 | Student Name | This column contains the name of each student assigned to an EIA code, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics. | [Students]LastFirst |
10 | Student Number | This column contains the identification number for each student assigned to an EIA code. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics. | [Students]Student_Number |