Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Entering Information Edit Information
Name (Last, First MI)	Enter the name. Format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	40 20 20 15	SC08 Master Classification List Highly Qualified Status
Preferred Name	Enter the staff member's preferred name.	[Users]PreferredName	45	N/A
Email Address	Enter the email address for the educator.	[Users]Email_Addr	N/A	N/A
Title	Enter a title for the staff member.	[Users]Title	40	N/A
Gender	Choose either female or male from the pop-up menu. Valid values: F – Female M – Male	[UsersCoreFields]Gender	N/A	N/A
Federal Ethnicity and Race: Ethnicity	Choose Yes or No to indicate if the staff member is Hispanic or Latino.	[Users]Fedethnicity Valid Values: -1 – Default, no value 0 – No, not Hispanic or Latino 1 – Yes, Hispanic or Latino	N/A	SC Incident Management Query AYP/Report Card
Federal Ethnicity and Race: Race	Choose the educator's race from the pop-up menu.	[TeacherRace]Racecd	N/A	SC Incident Management Query
ID	Enter the educator's ID. Educator IDs must be unique within a district. The recommendation from the South Carolina Department of Education is to use the state-assigned three-digit school number as the beginning of the Educator ID and append 3 digits to this number.	[Users]TeacherNumber	N/A	Required Setup.
StatePrId (Cert#)	Enter the educator's certification number.	[Users]SIF_StatePrId	6	Highly Qualified Status
Homeroom	Enter the number of the educator's homeroom.	[Users]Homeroom	20	N/A
Lunch ID	Enter the staff member's PowerLunch number.	[Users]Lunch_ID	N/A	N/A
Home Phone #	Enter the staff member's home phone number.	[Users]Home_Phone	20	N/A
School Phone #	Enter the staff member's school phone number.	[Users]School_Phone	20	N/A
Street	Enter the number and street the staff member's address.	[Users]Street	80	N/A
City, State, Zip	Enter the city, state, and zip code of the staff member's address.	[Users]City [Users]State [Users]Zip	40 2 10	N/A
SSN	Enter the educator’s Social Security Number.	[Users]SSN	N/A	Highly Qualified Status
DOB	Enter the staff member's date of birth.	[UsersCoreFields]	4000	N/A
Staff Type	Choose the staff type from the pop-up menu. Valid Values: Teacher Staff Lunch Staff Substitute	[SchoolStaff]StaffStatus	10	N/A
Active	Select the checkbox to indicate the educator is active. The stored value is 1 if the educator is active and 2 if the educator is inactive.	[SchoolStaff]Status	1	N/A
Generation (Jr., Sr., etc.)	Choose a generation code from the pop-up menu if applicable.	[S_SC_USR_X]Tchr_Generation	N/A	N/A
Educator ID	Enter the educator's ID.	[S_SC_USR_X]Tcher_ID	N/A	N/A
Applied for Certification	Select this checkbox to indicate the staff has applied for the certification. This field is selected by default.	[S_SC_USR_X]Appl_for_Cert	1

Introduction

Entering Information