Staff Setup
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Entering InformationEdit Information | ||||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | 40 20 20 15 | SC08 Master Classification List Highly Qualified Status |
Preferred Name | Enter the staff member's preferred name. | [Users]PreferredName | 45 | N/A |
Email Address | Enter the email address for the educator. | [Users]Email_Addr | N/A | N/A |
Title | Enter a title for the staff member. | [Users]Title | 40 | N/A |
Gender | Choose either female or male from the pop-up menu. Valid values:
| [UsersCoreFields]Gender | N/A | N/A |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the staff member is Hispanic or Latino. | [Users]Fedethnicity Valid Values:
| N/A | SC Incident Management Query AYP/Report Card |
Federal Ethnicity and Race: Race | Choose the educator's race from the pop-up menu. | [TeacherRace]Racecd | N/A | SC Incident Management Query |
ID | Enter the educator's ID. Educator IDs must be unique within a district. The recommendation from the South Carolina Department of Education is to use the state-assigned three-digit school number as the beginning of the Educator ID and append 3 digits to this number. | [Users]TeacherNumber | N/A | Required Setup. |
StatePrId (Cert#) | Enter the educator's certification number. | [Users]SIF_StatePrId | 6 | Highly Qualified Status |
Homeroom | Enter the number of the educator's homeroom. | [Users]Homeroom | 20 | N/A |
Lunch ID | Enter the staff member's PowerLunch number. | [Users]Lunch_ID | N/A | N/A |
Home Phone # | Enter the staff member's home phone number. | [Users]Home_Phone | 20 | N/A |
School Phone # | Enter the staff member's school phone number. | [Users]School_Phone | 20 | N/A |
Street | Enter the number and street the staff member's address. | [Users]Street | 80 | N/A |
City, State, Zip | Enter the city, state, and zip code of the staff member's address. | [Users]City [Users]State [Users]Zip | 40 2 10 | N/A |
SSN | Enter the educator’s Social Security Number. | [Users]SSN | N/A | Highly Qualified Status |
DOB | Enter the staff member's date of birth. | [UsersCoreFields] | 4000 | N/A |
Staff Type | Choose the staff type from the pop-up menu. Valid Values:
| [SchoolStaff]StaffStatus | 10 | N/A |
Active | Select the checkbox to indicate the educator is active. The stored value is 1 if the educator is active and 2 if the educator is inactive. | [SchoolStaff]Status | 1 | N/A |
Generation (Jr., Sr., etc.) | Choose a generation code from the pop-up menu if applicable. | [S_SC_USR_X]Tchr_Generation | N/A | N/A |
Educator ID | Enter the educator's ID. | [S_SC_USR_X]Tcher_ID | N/A | N/A |
Applied for Certification | Select this checkbox to indicate the staff has applied for the certification. This field is selected by default. | [S_SC_USR_X]Appl_for_Cert | 1 | |