SC47 Meeting Attendance Report

Contents

Introduction

The SC47 Meeting Attendance Report reports meeting attendance records by student in either a PDF or CSV format.

Section Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

School Selection

The school must not be excluded from state reporting.
The school must not use Daily Attendance reporting.

Student Selection

The student must not be excluded from state reporting.

Report Input

For additional help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Current Selection Students*	Choose which students to include in the report by selecting one of the following options: The Selected [number] Students Only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria.
Select Schools	At the District Level: Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting. Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract. At the School Level: The currently selected school is the default.
Start Date	Enter the start date for the reporting period.
End Date	Enter the end date for the reporting period.
Select Attendance Code	Select the Attendance Codes to include in the report output. To include all codes, click the ALL CODES option. To select multiple codes, hold the COMMAND (Mac) or Ctrl (Windows) key on your keyboard and click each code to include in the extract.
Report Output	Select PDF or CSV to indicate which file type to output.
Run Now	Select this option if the user wants to run the report immediately.
Schedule	Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are: Run Once Start Date and Start Time to run the report. Repeat Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report. If Daily is selected, check the Weekdays only box to limit to weekdays. If Weekly is selected, check which weekday to run the report. If Monthly is selected, check the month to run the report. If Yearly is selected, select either the date or the weekday to run the report. Date Range – Select No End Date or a date that the re-occurrence should end.

Back to Top

Report Output - PDF

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Field	Description	[Table]Field Name
Header Information
Date	The date and time that the report is run.	N/A
Page Number	The page number of the report.	N/A
School Name	The name of the school.	[Schools]Name
District Name	The name of the district.	[Prefs]Value [Prefs]Name=DistrictName
Student Information
Student Name	The student's last and first name. Note: If the student is not active, the student's name is enclosed in parentheses.	[Students]LastFirst
Grade	The student's grade level.	[Students]Grade_Level
Gender	The student's gender.	[Students]Gender
Student Number	The student's ID number.	[Students]Student_Number
DOB	The student's date of birth.	[Students]DOB
Attendance Information
Date	The date of the attendance record.	[Attendance]Att_Date
Expr	The schedule expression for the section.	[Sections]Expression
Course Name	The course pertaining to the attendance record.	[Courses]Course_Name
Course Start Time	The time the course begins, in 12 hour format with AM/PM.	[Bell_Schedule_Items]Start_Time
Course End Time	The time the course ends, in 12 hour format with AM/PM.	[Bell_Schedule_Items]End_Time
Code	The attendance code pertaining to the attendance record.	[Attendance_Code]Att_Code
Presence Status	The student's presence status.	[Attendance_Code]Presence_Status_Cd
Comment	The comment on the attendance record.	[Attendance]Att_Comment
Term The term section is broken apart by the smallest term defined by the school, e.g., quarters or trimesters. Full day absences are calculated for each defined term, as well as the year to date, and are derived from the last time the SC Truancy Update Process was run.
Term - See note above	The total number of full day absences in the defined term.	Calculated
YR Days Absent	The total number of full day absences for the year.	Calculated
Attendance Codes
Code	The attendance code.	[Code_Entity]CE_Code
Count	A count of instances of the attendance code for meeting.	Calculated

Back to Top

Report Output - CSV

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Field	Description	[Table]Field Name
Name	The student's last and first name.	[Students]LastFirst
Grade	The student's grade level.	[Students]Grade_Level
Gender	The student's gender.	[Students]Gender
Student Number	The student's ID number.	[Students]Student_Number
DOB	The student's date of birth.	[Students]DOB
School Name	The name of the school in which the attendance was taken.	[Schools]Name
Date	The date of the attendance record.	[Attendance]Att_Date
Expr	The schedule expression for the section.	[Sections]Expression
Course Name	The course pertaining to the attendance record.	[Courses]Course_Name
Course Start Time	The time the course begins, in 12 hour format with AM/PM.	[Bell_Schedule_Items]Start_Time
Course End Time	The time the course ends, in 12 hour format with AM/PM.	[Bell_Schedule_Items]End_Time
Code	The attendance code pertaining to the attendance record.	[Attendance_Code]Att_Code
Presence Status	The student's presence status.	[Attendance_Code]Presence_Status_Cd
Comment	The comment on the attendance record.	[Attendance]Att_Comment

Back to Top