This process results with a report regarding new students or updated students who either were once chronically absent and now are not or new students who became chronically absent. The report will only display those students who had changes as of the current date. If nothing was changed for any students nothing in displayed. Absences are calculated based on three attendance code categories: excused, unexcused and Out-of-School Suspensions (OSSusp).
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
- The student must be enrolled at a school for at least 10 membership days to be included in the calculation.
- The student will be flagged as a ‘Y’ (chronically absent) if recorded in PowerSchool as absent a minimum of 10 percent of membership days. Absences are excused, unexcused, and/or out of school suspensions.
Note: A student is considered absent if not present 50% or more of the school day.
- The student must be coded with an entry code of 'E'.
- The student must not be excluded from state reporting.
For help with navigation and running the report, see How to Find and Generate a Report.
Note: This process must be run prior to the Chronic Absenteeism School Report.
At the District Level:
At the School Level:
Select this option if the user wants to run the report immediately.
Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:
Date Range – Select No End Date or a date that the re-occurrence should end.
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
|School(s) Run For
|The name of the school(s) for which the process is run.
The name of the student.
|The student ID.
|An indicator or whether the student is chronically absent.
|The student's grade level.