SC37 Chronic Absenteeism Update Process

Contents

Introduction

This process results with a report regarding new students or updated students who either were once chronically absent and now are not or new students who became chronically absent. The report will only display those students who had changes as of the current date. If nothing was changed for any students nothing in displayed. Absences are calculated based on three attendance code categories: excused, unexcused and Out-of-School Suspensions (OSSusp).

Section Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

The student must be enrolled at a school for at least 10 membership days to be included in the calculation.
The student will be flagged as a ‘Y’ (chronically absent) if recorded in PowerSchool as absent a minimum of 10 percent of membership days. Absences are excused, unexcused, and/or out of school suspensions.
Note: A student is considered absent if not present 50% or more of the school day.
The student must be coded with an entry code of 'E'.
The student must not be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Note: This process must be run prior to the Chronic Absenteeism School Report.

Field	Description
Select Schools	At the District Level: Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract. At the School Level: Select Current School Only to run the extract just for the current school.
Run Now	Select this option if the user wants to run the report immediately.
Schedule	Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are: Run Once Start Date and Start Time to run the report. Repeat Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report. If Daily is selected, check the Weekdays only box to limit to weekdays. If Weekly is selected, check which weekday to run the report. If Monthly is selected, check the month to run the report. If Yearly is selected, select either the date or the weekday to run the report. Date Range – Select No End Date or a date that the re-occurrence should end.

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Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Position	Field	Description	[Table]Field Name
1	School(s) Run For	The name of the school(s) for which the process is run.	[Schools]Name
2	Student Name	The name of the student.	[Students]LastFirst
3	Student Number	The student ID.	[Students]Student_Number
4	Chronic Absence	An indicator or whether the student is chronically absent.	[S_SC_STU_ChronicABSENCE_C]History_Record
5	Grade Level	The student's grade level.	[Students]Grade_Level

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