Graduation Rate Worksheet

Data Element

Additional Information

[Table]FieldName

Length

Used in These Reports

Enter Date

Date of the Enroll Request.

Format: mm/dd/yyyy

[S_SC_STU_Grad_Wrksheet_X] Date_Of_Enroll_Request

10

N/A

Your RFR On File?

Select Yes from the dialog box if the request is on file; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] RFR_On_File

1

N/A

Date of RFR

This is the date the request for records was made to the sending school.

Format: mm/dd/yyyy

[S_SC_STU_Grade_Wrksheet_X] Date_of_RFR

10

N/A

Transcript On File?

Choose Yes from the dialog box if the transcript is on file; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Transcript_On_File

1

N/A

Initials of Person Putting this Student’s Record into Student Information System

Enter the initials of the appropriate person.

[S_SC_STU_Grade_Wrksheet_X] Data_Entry_Initials

10

N/A

Comments

Enter any comments that are appropriate for the request for records and/or the transcript.

[S_SC_STU_Grade_Wrksheet_X] Transfer_In_Comments

N/A

N/A

RFR Received

Choose Yes from the dialog box if a request for records has been received; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] RFR_Received

1

N/A

RFR Date

Enter the date that the request for records is received.

Format mm/dd/yyyy

[S_SC_STU_Grade_Wrksheet_X] Date_RFR_Received

10

N/A

RFR States

Choose Yes from the dialog box if a request for records displays the Diploma Program Type; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] RFR_Shows_Diploma_Type

1

N/A

RFR On File

Choose Yes from the dialog box if the request for transfer is on file; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] RFR_On_File

1

N/A

RFR School

Enter the name of the school that the student transferred to.

[S_SC_STU_Grade_Wrksheet_X] RFR_School

62

N/A

School Type

Choose the type of school that the student is transferring to from the dialog box.

See the Appendix for code values.

[S_SC_STU_Grade_Wrksheet_X] RFR_School_Type

1

N/A

In or Out of State School

Choose I-In from the dialog box if the student is transferring to an in-state school. Choose O-Out if the student is transferring to an out-of-state school. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] RFR_School_Location

1

N/A

Does School Offer Both Diploma & Non-Diploma Program Types

Choose Yes from the dialog box if the school the student is transferring to offers both diploma and non-diploma program types; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X]
RFR_Schl_Offer_Both_ProgTypes

1

N/A

Letter On File Confirming Student Retained?

Choose Yes from the dialog box if a letter is on file confirming that the student was retained; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Retain_Letter_On_File

1

N/A

Program Type Indicated on RFR

Choose the program type that is on the request for recordfrom the dialog box. The default is Select One.

See the Appendix for code values.

[S_SC_STU_Grade_Wrksheet_X] Program_Type_On_RFR

1

N/A

Comments

Enter any appropriate comments about the student’s transfer or withdrawal documentation.

[S_SC_STU_Grade_Wrksheet_X] Transfer_Out_Comments

N/A

N/A

Transfer Out Type

Choose one of the ten options on the right side of the Transfers Out and Withdrawal Documentation section that apply to this transfer.

See the Appendix for code values.

[S_SC_STU_Grade_Wrksheet_X] Transfer_Out_Type

1

N/A

Source

Choose the source of information about the transfer out and emigration from the dialog box. The default is Select One.

See the Appendix for code values.

[S_SC_STU_Grade_Wrksheet_X] Emigration_Info_Source

1

N/A

Country

Choose the country that the student is emigrating to from the dialog box. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Country

5

N/A

Letter on File

Choose Yes from the dialog box if a letter is on file confirming that the contact was made with the parent; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Parent_Contact_Letter_On_File

1

N/A

Date of Contact

Enter the date the parent was contacted about the emigration.

Format mm/dd/yyyy

[S_SC_STU_Grade_Wrksheet_X]Parent_
Contact_Date

10

N/A

Letter on School Letterhead on File?

Choose Yes from the dialog box if a letter on school letterhead is on file confirming the death of the student; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Deceased_Letter_On_File

1

N/A

Date

Enter the date the student was deceased.

Format mm/dd/yyyy

[S_SC_STU_Grade_Wrksheet_X] Date_Of_Death

10

N/A

Comments

Enter any additional information on the deceased as needed.

[S_SC_STU_Grade_Wrksheet_X] Deceased_Student_Comments

N/A

N/A

We suggest this student should be in this school’s NUMERATOR:

Choose Yes from the dialog box if the student should be counted in the numerator in calculating the graduation rate status; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Student_In_Numerator

1

N/A

We suggest this student should be in this school’s DENOMINATOR:

Choose Yes from the dialog box if the student should be counted in the denominator in calculating the graduation rate status; otherwise select No. The default is Select One.

[S_SC_STU_Grade_Wrksheet_X] Student_In_Denominator

1

N/A

This Student’s ON-TIME GRADUATION YEAR (SPRING):

Enter the year of the student’s on-time graduation.

[S_SC_STU_Grade_Wrksheet_X] Ontime_Year

11

N/A

Comments

Enter any appropriate comments about the student’s graduation rate status.

[S_SC_STU_Grade_Wrksheet_X] Grad_Rate_Status_Comments

N/A

N/A