District Setup

Entering Attendance Information

Global Attendance Preferences

Attendance

Attendance

Select attendance preferences for all schools on this server.

[Prefs]

N/A

SC06 Membership and Attendance

Setting Up Calendar Membership Type

Calendar Membership Types > Edit/New > Calendar Membership Type

Code

Enter the calendar membership type code.

[Gen]Value

[Gen]Cat=dailymembtypes

N/A

SC06 Membership and Attendance

Meaning

Enter the calendar membership type meaning.

[Gen]Name

[Gen]Cat=dailymembtypes

N/A

SC06 Membership and Attendance

Defining District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Courses

Associate courses to current school from district master list.

[Courses]

N/A

SC08 Master Classification List

Course Number

Enter the course number.

The first four digits of the course number should be the Instructional Activity Code provided by the SCDE.

[Courses]Course_Number

N/A

AYP/Report Card

Course Name

Enter the course name.

[Courses]Course_Name

N/A

AYP/Report Card

Highly Qualified Status

Long Title

Enter the long title for the course.

[S_SC_CRS_X]CrsLongTitle

70

AYP/Report Card

Fee 1

Enter a primary fee value if appropriate.

[S_SC_CRS_DEPRECATED_X]CrsFee1

15

Fee 2

Enter a secondary fee value if appropriate.

[S_SC_CRS_DEPRECATED_X]CrsFee2

15

Credit Hours

Enter the credit hours if appropriate.

[Courses]Credit_Hours

N/A

AYP/Report Card

Credit Type

Enter the appropriate credit type.

[Courses]CreditType

AYP/Report Card

Department

Enter the course department.

[Courses]Sched_department

N/A

AYP/Report Card

Prerequisite Courses

Enter the prerequisite courses that a student must take prior to taking this course.

[Courses]Prerequisites

N/A

AYP/Report Card

Exclude from Attendance

Select the checkbox if this course should be excluded from attendance.

[Courses]Exclude_ADA

N/A

AYP/Report Card

GPA Added Value Points

Enter the additional points that should be added to the GPA points based on a grade in this course.

[Courses]GPA_AddedValue

N/A

AYP/Report Card

Adding District Information

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

40

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

Graduation Rate Planning Worksheet

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

4

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

SC10 District Summary Report

SC34 High Achieving Report

SC35 High Achieving District Summary Report

SC38 Chronic Absenteeism School Report

Graduation Rate Planning Worksheet

Superintendent Name

Enter the name of the Superintendent.

[Prefs]Name=Superintendent

N/A

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC06 Membership and Attendance

SC09 Cum Class from Extract

SC09 Mem & Att from Extract

South Carolina Discipline Codes and Subcodes Status: Load Codes and Subcodes

This link appears if the South Carolina Incident Management codes have not been loaded. Click the link to access the South Carolina Incident Management configuration file, which is used to automatically set up incident codes and subcodes.

N/A

N/A

SC Incident Management Query

South Carolina Discipline Codes and Subcodes Status: Load is complete.

This message appears if the South Carolina Incident Management configuration file has been loaded.

N/A

N/A

SC Incident Management Query

Loading Codes/Subcodes

District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes

Load South Carolina Incident Management Codes/Subcodes

Select the checkbox to automatically set up codes and subcodes for South Carolina Incident Management. See the Appendix for code values.

Verify that you want to load the codes before clicking Submit because the process cannot be reversed.

The codes are loaded on the hour or when PowerSchool is launched. However, only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, review additional information about changing task master node designation.

The PowerSchool log window displays either a Complete or Failure message when the codes are loaded.

Note: You must run the load script each time a new version of the script is released. Check your state specific release notes for updates. When you run a new version of the script, the state codes are updated with any necessary changes. Custom codes are not affected. State codes are noted with a carat (^) in the name. Do not edit or delete the state specific codes loaded using this process. If you remove a carat or delete a code, there is no way to tell which code was edit/deleted.

N/A

N/A

SC Incident Management Query

Adding Districts of Residence

Districts of Residence > Edit/New District of Residence

Note: These values are populated during the PowerSchool state reporting installation for South Carolina.

District ID

Enter the district ID.

[Gen]Value

[Gen]Cat=districts

4

Required Setup.

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

N/A

Required Setup.

Adding Entry Codes

Entry Codes > Edit/New Entry Code

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

See the Appendix for valid values.

[CODESET]Code

2

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Configuring Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

N/A

Race Decline to Specify

Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

N/A

Entering Federal Race Categories

Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Code

Enter the federal race category code.

See the Appendix for valid values.

[Gen]Name

[Gen]Cat=federalrace

1

SC Incident Management Query

Description

Enter the federal race category description.

See the Appendix for valid values.

[Gen]Value

[Gen]Cat=federalrace

N/A

SC Incident Management Query

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

1

SC Incident Management Query

Setting Up District Race Codes

Federal Ethnicity and Race Settings > Edit/New District Race Code

Code

Enter the district race code.

[Gen]Name

[Gen]Cat=race

1

SC Incident Management Query

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

SC Incident Management Query

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

1

SC Incident Management Query

Adding Exit Codes

Exit Codes > Edit/New Exit Code

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

See the Appendix for valid values.

[CODESET]Code

2

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8

Setting Up Incident Management Information

Verifying Incident Types

Incident Management > Incident Types

Name

Verify that the incident types for South Carolina are set up.

Discipline^

Truancy^

The incident type must not be removed or changed.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=
incidenttype

N/A

SC Incident Management Query

Configuring Code & Subcode Setup

Incident Management > Code & Subcode Setup

Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. In all instances, the State Detail Report Code must not be edited. Additional descriptions may be edited based on local requirements.

For more information about setting up Incident Management, see Incident Management.

Action Code

Action codes must be set up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
actioncode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Action Subcodes

Multiple action subcodes must be set up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Attribute Codes

Attribute codes must be set up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
attributecode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Attribute Subcodes

Attribute subcodes must be set up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Behavior Codes

Behavior codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
behaviorcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Behavior Subcodes

Behavior subcodes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Participant Attribute Codes

Participant Attribute codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
participantattributecode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Location Codes

Location codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
locationcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Object Codes

Object codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
objectcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Object Subcodes

Object subcodes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Details_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Participant Role Codes

The following codes are set up by default and should not be changed.

Offender

Victim

Witness

Reporter

N/A

N/A

SC Incident Management Query

Time Codes

Time codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=timecode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Time Subcodes

Time subcodes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Details_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Duration Codes

Duration codes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=
durationcode

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]State_Aggregate_
RPT_Code

N/A

SC Incident Management Query

Duration Subcodes

Duration subcodes must be setup up for South Carolina state reporting.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Details_
Report_Code

[Incident_LU_Sub_Code]Is_State_
Reportable_Flg = 1 (True)

N/A

SC Incident Management Query

Adding Ethnicity Code Information

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Code

Enter the ethnicity code.

See the Appendix for valid values.

[Gen]Value

[Gen]Cat=ethnicity

1

Required Setup.

Description

Enter the ethnicity description.

See the Appendix for valid values.

[Gen]Name

[Gen]Cat=ethnicity

N/A

Required Setup.

Entering School Information

Schools/School Info > Edit/New School

School Name

Enter the school name.

[Schools]Name

60

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

SC03 Cumulative Class

SC08 Master Classification List

School Number

Enter the school number.

Schools with a six-digit School ID and prefixed with 700 are published through Ed-Fi as DISTID+700.

[Schools]School_Number

4

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

Graduation Rate Planning Worksheet

Is a Summer School

Select the checkbox if this school is a summer school only.

[Schools]IsSummerSchool

N/A

N/A

School Address

Enter the school address.

[Schools]SchoolAddress

N/A

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School City

Enter the school city.

[Schools]SchoolCity

N/A

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School State/Province

Enter the school state/province.

[Schools]SchoolState

2

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP

10

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

10

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

School FAX Number

Enter the school FAX number.

[Schools]SchoolFax

10

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Graduation Rate Planning Worksheet

StatePrid

This ID number is used for SIF.

[Schools]SIF_StatePrid

32

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

SC10 District Summary Report

SC28 Add On Weightings Report

SC34 High Achieving Report

SC35 High Achieving District Summary Report

SC38 Chronic Absenteeism School Report

Graduation Rate Planning Worksheet

Exclude From State Reporting?

Select this field to exclude the school from state reporting.

• If Include this student in State Reporting is set to No, the Exclude From State Reporting? field is automatically selected.

• If Exclude from State Reporting and Include School in Ed-Fi Publishing are both selected then school will publish even if the school is excluded.

• If this field is not selected then the school will not publish whether or not Include School in Ed-Fi Publishing is selected.

[Schools]State_ExcludeFromReporting

1

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

Principal’s Name

Enter the principal’s name.

[Schools]Principal

N/A

EFA/EIA Initialization

SC02 Cumulative Class Report

SC06 Membership and Attendance

SC09 Cum Class from Extract

SC09 Mem & Att from Extract

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Grades

Enter the school grades (lowest - highest).

See the Appendix for valid values.

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Gerade

[Schools]High_Grade

N/A

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC08 Master Classification List

Other Information

Include School in Ed-Fi Publishing

Select to include the school for Ed-Fi Publishing. This field overrides any schools that were excluded from reporting.

• If this field and Exclude from State Reporting are selected then school will publish even if the school is excluded.

• If Exclude from State Reporting is not selected then the school will not publish whether or not this field is selected.

[S_SC_SCH_X]SCHOOL_INCLUDE_IN_EDFI

1

Adding Special Program Information

Special Programs > Special Program Information

Program Name

Enter the special program name.

See the Appendix for valid values.

[Gen]Name

[Gen]Cat=specprog

N/A

Required Setup.

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]

N/A

EFA/EIA Initialization

SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

Configuring GPA Calculation Methods

GPA Calculations > Calculation Methods

Regular GPA

Each district in South Carolina must define a Regular GPA (SC_GPA_UGP_Round) to use for the SC Uniform Grade Policy. The formula is:

round((gpa_sum(gpa_gpapoints()*gpa_potentialcredit())/sum(gpa_potentialcredit())),3)

This GPA is defined as:

• Cumulative

• Using no specified grade scale

• Using grades that count in GPA

• Using grades that count in Class Rank

• Using grades that have potential credit

Note: Depending on the name given to a GPA calculation, adjustments may need to be made to the SC transcript object reports.

[Gen]Cat=gpacalcmethod

[Gen]Name

[Gen]ValueT

N/A

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

SC 4.0 GPA

Each district in South Carolina must define an unweighted 4.0 GPA (SC_4.0_Round) to use for colleges and entities providing scholarships outside of SC. The formula is:

round((("0"+gpa_calculation("SCDE_QP1"))+("0"+gpa_calculation("SCDE_QP2")))/(("0" +gpa_calculation("SCDE_CR1"))+("0"+gpa_calculation("SCDE_CR2"))),3)

This GPA is defined as:

• Cumulative

• Using the 4.0 Grade Scale

• Using grades that count in GPA

• Using grades that count in Class Rank

• Using grades that have potential credit

Note: Depending on the name given to a GPA calculation, adjustments may need to be made to the SC transcript object reports.

[Gen]Cat=gpacalcmethod

[Gen]Name

[Gen]ValueT

N/A

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Verifying Grade Scales

Grade Scales

Name

Verify the following 7 PT, 10 PT, and Default Grade Scales are available:

• 7 PT Scales

  • 4.0 Grade Scale

  • AP/IB/Dual Credit Grade Scale

  • College Prep Grade Scale

  • Honors Grade Scale

• 10 PT Scales

  • 10 Pt 4.0 Scale

  • 10 Pt AP/IB/Dual Credit Scale

  • 10 Pt College Preparatory Scale

  • 10 Pt Honors Scale

• Default Scale

  • Default

[GradeScaleItem]ID

N/A

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

Setting Up Tests

Tests > Edit/New Test

Note: The names of the test parts, scores, definitions, etc. are specifically created for the data collection by the SCDE. If you vary from these names, even by a hyphen or space, it will be difficult to link your data to the collection.

Name

Enter the name of the test.

The only required test for South Carolina is Dial_3.

[Tests]Name

N/A

Required Setup

Type

Choose the level of the test from the pop-up menu.

For Dial_3, choose National from the pop-up menu.

[Tests]Test_Type

N/A

Required Setup

Description

Enter a description for the test that appears on the Test Scores and student pages menus.

For Dial_3, the description can be Developmental Indicators for the Assessment of Learning.

[Tests]Description

N/A

Required Setup

Adding Test Score Information

Tests > Test Scores > Edit/New Test Score: Dial 3

Name

Enter the name of the test score.

For Dial_3, the Test Scores must be:

D3_LANG_SubScale

D3_CONC_SubScale

D3_MOTR_SubScale

[TestScore]Name

N/A

Required Setup

Sort Order

Indicate the order for the test score.

For Dial_3, the sort order must be:

D3_LANG_SubScale - 1

D3_CONC_SubScale - 2

D3_MOTR_SubScale - 3

[TestScore]SortOrder

N/A

Required Setup

Description

Enter a description for the test to appear on the Test Scores page.

For Dial_3, the descriptions must be:

DIAL3 Language Score

DIAL3 Concepts Score

DIAL3 Motor Score

[TestScore]Description

N/A

Required Setup