District Setup

Introduction

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

On the Start Page, click the School link at the top of the page. The school list appears.
Choose District Office from the pop-up menu. The district start page appears.
Click District. The District Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Entering Attendance Information Global Attendance Preferences Attendance
Attendance	Select attendance preferences for all schools on this server.	[Prefs]	N/A	SC06 Membership and Attendance
Setting Up Calendar Membership Type Calendar Membership Types > Edit/New > Calendar Membership Type
Code	Enter the calendar membership type code.	[Gen]Value [Gen]Cat=dailymembtypes	N/A	SC06 Membership and Attendance
Meaning	Enter the calendar membership type meaning.	[Gen]Name [Gen]Cat=dailymembtypes	N/A	SC06 Membership and Attendance
Defining District Courses Courses > Edit Course District Information Courses > View Master Course List > New
Courses	Associate courses to current school from district master list.	[Courses]	N/A	SC08 Master Classification List
Course Number	Enter the course number. The first four digits of the course number should be the Instructional Activity Code provided by the SCDE.	[Courses]Course_Number	N/A	AYP/Report Card
Course Name	Enter the course name.	[Courses]Course_Name	N/A	AYP/Report Card Highly Qualified Status
Long Title	Enter the long title for the course.	[S_SC_CRS_X]CrsLongTitle	70	AYP/Report Card
Fee 1	Enter a primary fee value if appropriate.	[S_SC_CRS_DEPRECATED_X]CrsFee1	15
Fee 2	Enter a secondary fee value if appropriate.	[S_SC_CRS_DEPRECATED_X]CrsFee2	15
Credit Hours	Enter the credit hours if appropriate.	[Courses]Credit_Hours	N/A	AYP/Report Card
Credit Type	Enter the appropriate credit type.	[Courses]CreditType		AYP/Report Card
Department	Enter the course department.	[Courses]Sched_department	N/A	AYP/Report Card
Prerequisite Courses	Enter the prerequisite courses that a student must take prior to taking this course.	[Courses]Prerequisites	N/A	AYP/Report Card
Exclude from Attendance	Select the checkbox if this course should be excluded from attendance.	[Courses]Exclude_ADA	N/A	AYP/Report Card
GPA Added Value Points	Enter the additional points that should be added to the GPA points based on a grade in this course.	[Courses]GPA_AddedValue	N/A	AYP/Report Card
Adding District Information District Information
Name of District	Enter the district name.	[Prefs]Value [Prefs]Name=districtname	40	SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List Graduation Rate Planning Worksheet
District Number	Enter the district number.	[Prefs]Value [Prefs]Name=districtnumber	4	SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List SC10 District Summary Report SC34 High Achieving Report SC35 High Achieving District Summary Report SC38 Chronic Absenteeism School Report Graduation Rate Planning Worksheet
Superintendent Name	Enter the name of the Superintendent.	[Prefs]Name=Superintendent	N/A	SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC06 Membership and Attendance SC09 Cum Class from Extract SC09 Mem & Att from Extract
South Carolina Discipline Codes and Subcodes Status: Load Codes and Subcodes	This link appears if the South Carolina Incident Management codes have not been loaded. Click the link to access the South Carolina Incident Management configuration file, which is used to automatically set up incident codes and subcodes.	N/A	N/A	SC Incident Management Query
South Carolina Discipline Codes and Subcodes Status: Load is complete.	This message appears if the South Carolina Incident Management configuration file has been loaded.	N/A	N/A	SC Incident Management Query
Loading Codes/Subcodes District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes
Load South Carolina Incident Management Codes/Subcodes	Select the checkbox to automatically set up codes and subcodes for South Carolina Incident Management. See the Appendix for code values. Verify that you want to load the codes before clicking Submit because the process cannot be reversed. The codes are loaded on the hour or when PowerSchool is launched. However, only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, review additional information about changing task master node designation. The PowerSchool log window displays either a Complete or Failure message when the codes are loaded. Note: You must run the load script each time a new version of the script is released. Check your state specific release notes for updates. When you run a new version of the script, the state codes are updated with any necessary changes. Custom codes are not affected. State codes are noted with a carat (^) in the name. Do not edit or delete the state specific codes loaded using this process. If you remove a carat or delete a code, there is no way to tell which code was edit/deleted.	N/A	N/A	SC Incident Management Query
Adding Districts of Residence Districts of Residence > Edit/New District of Residence Note: These values are populated during the PowerSchool state reporting installation for South Carolina.
District ID	Enter the district ID.	[Gen]Value [Gen]Cat=districts	4	Required Setup.
District Name	Enter the district name.	[Gen]Name [Gen]Cat=districts	N/A	Required Setup.
Adding Entry Codes Entry Codes > Edit/New Entry Code
Code set	Select the Code set type.	[CODESET]CODETYPE=EntryCode
Code	Enter the entry code. See the Appendix for valid values.	[CODESET]Code	2	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary
Display Value	Enter the code display value.	[CODESET]DisplayValue
Description	Enter the entry code description. See the Appendix for valid values.	[CODESET]Description	N/A	Required Setup EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary
Sort Order	Enter a sort order to determine where the code displays on the page.	[CODESET] UIDisplayOrder	N/A
Start Date	Enter a start date to activate this code.	[CODESET]EffectiveStartDate	8
End Date	Enter an end date to inactivate this code.	[CODESET]EffectiveEndDate	8
Configuring Federal Ethnicity and Race Settings Federal Ethnicity and Race Settings
Ethnicity Decline to Specify	Select the checkbox if ethnicity is not required. Enter a value to display as the label for the checkbox on the Demographics student page.	[Prefs]FRE_AllowDeclineEthnicity [Prefs]FRE_DeclineEthnicityText	N/A	N/A
Race Decline to Specify	Select the checkbox if race is not required. Enter a value to display as the label for the checkbox on the Demographics student page.	[Prefs]FRE_AllowDeclineRace [Prefs]FRE_DeclineRaceText	N/A	N/A
Entering Federal Race Categories Federal Ethnicity and Race Settings > Edit/New Federal Race Category
Code	Enter the federal race category code. See the Appendix for valid values.	[Gen]Name [Gen]Cat=federalrace	1	SC Incident Management Query
Description	Enter the federal race category description. See the Appendix for valid values.	[Gen]Value [Gen]Cat=federalrace	N/A	SC Incident Management Query
Sort Order	When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.	[Gen]SortOrder [Gen]Cat=federalrace	1	SC Incident Management Query
Setting Up District Race Codes Federal Ethnicity and Race Settings > Edit/New District Race Code
Code	Enter the district race code.	[Gen]Name [Gen]Cat=race	1	SC Incident Management Query
Description	Enter the district race description.	[Gen]ValueT [Gen]Cat=race	N/A	SC Incident Management Query
Federal Category	Choose the associated federal race category from the pop-up menu.	[Gen]Value [Gen]Cat=race	1	SC Incident Management Query
Adding Exit Codes Exit Codes > Edit/New Exit Code
Code set	Select the Code set type.	[CODESET]CODETYPE=ExitCode
Code	Enter the exit code. See the Appendix for valid values.	[CODESET]Code	2	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary
Display Value	Enter the code display value.	[CODESET]DisplayValue
Description	Enter the exit code meaning. See the Appendix for valid values.	[CODESET]Description	N/A	Required Setup EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary
Sort Order	Enter a sort order to determine where the code displays on the page.	[CODESET] UIDisplayOrder	N/A
Start Date	Enter a start date to activate this code.	[CODESET]EffectiveStartDate	8
End Date	Enter an end date to inactivate this code.	[CODESET]EffectiveEndDate8	8
Setting Up Incident Management Information
Verifying Incident Types Incident Management > Incident Types
Name	Verify that the incident types for South Carolina are set up. Discipline^ Truancy^ The incident type must not be removed or changed.	[Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type= incidenttype	N/A	SC Incident Management Query
Configuring Code & Subcode Setup Incident Management > Code & Subcode Setup Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. In all instances, the State Detail Report Code must not be edited. Additional descriptions may be edited based on local requirements. For more information about setting up Incident Management, see Incident Management.
Action Code	Action codes must be set up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= actioncode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Action Subcodes	Multiple action subcodes must be set up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Attribute Codes	Attribute codes must be set up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= attributecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Attribute Subcodes	Attribute subcodes must be set up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Behavior Codes	Behavior codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= behaviorcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Behavior Subcodes	Behavior subcodes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Participant Attribute Codes	Participant Attribute codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= participantattributecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Location Codes	Location codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= locationcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Object Codes	Object codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= objectcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Object Subcodes	Object subcodes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Details_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Participant Role Codes	The following codes are set up by default and should not be changed. Offender Victim Witness Reporter	N/A	N/A	SC Incident Management Query
Time Codes	Time codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Time Subcodes	Time subcodes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Details_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Duration Codes	Duration codes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Code]Code_Type= durationcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_ RPT_Code	N/A	SC Incident Management Query
Duration Subcodes	Duration subcodes must be setup up for South Carolina state reporting. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Details_ Report_Code [Incident_LU_Sub_Code]Is_State_ Reportable_Flg = 1 (True)	N/A	SC Incident Management Query
Adding Ethnicity Code Information Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code
Code	Enter the ethnicity code. See the Appendix for valid values.	[Gen]Value [Gen]Cat=ethnicity	1	Required Setup.
Description	Enter the ethnicity description. See the Appendix for valid values.	[Gen]Name [Gen]Cat=ethnicity	N/A	Required Setup.
Entering School Information Schools/School Info > Edit/New School
School Name	Enter the school name.	[Schools]Name	60	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School Abbreviation	Enter the school abbreviation.	[Schools]Abbreviation	N/A	SC03 Cumulative Class SC08 Master Classification List
School Number	Enter the school number. Schools with a six-digit School ID and prefixed with 700 are published through Ed-Fi as DISTID+700.	[Schools]School_Number	4	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List Graduation Rate Planning Worksheet
Is a Summer School	Select the checkbox if this school is a summer school only.	[Schools]IsSummerSchool	N/A	N/A
School Address	Enter the school address.	[Schools]SchoolAddress	N/A	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School City	Enter the school city.	[Schools]SchoolCity	N/A	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School State/Province	Enter the school state/province.	[Schools]SchoolState	2	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School Postal/Zip Code	Enter the school postal/zip code.	[Schools]SchoolZIP	10	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School Phone Number	Enter the school phone number.	[Schools]SchoolPhone	10	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
School FAX Number	Enter the school FAX number.	[Schools]SchoolFax	10	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress) Graduation Rate Planning Worksheet
StatePrid	This ID number is used for SIF.	[Schools]SIF_StatePrid	32	SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List SC10 District Summary Report SC28 Add On Weightings Report SC34 High Achieving Report SC35 High Achieving District Summary Report SC38 Chronic Absenteeism School Report Graduation Rate Planning Worksheet
Exclude From State Reporting?	Select the checkbox to exclude the school from state reporting. If Include this student in State Reporting is set to No, the Exclude From State Reporting? field is automatically selected.	[Schools]State_ExcludeFromReporting	1	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List
Principal’s Name	Enter the principal’s name.	[Schools]Principal	N/A	EFA/EIA Initialization SC02 Cumulative Class Report SC06 Membership and Attendance SC09 Cum Class from Extract SC09 Mem & Att from Extract SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress)
Grades	Enter the school grades (lowest - highest). See the Appendix for valid values. Note: Grade levels must be in the range -10 to 20.	[Schools]Low_Grade [Schools]High_Grade	N/A	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC08 Master Classification List
Other Information
Include School in Ed-Fi Publishing RECENT UPDATE	Select to include the school for Ed-Fi Publishing. This field overrides any schools that were excluded from reporting.	[S_SC_SCH_X]SCHOOL_INCLUDE_IN_EDFI	1
Adding Special Program Information Special Programs > Special Program Information
Program Name	Enter the special program name. See the Appendix for valid values.	[Gen]Name [Gen]Cat=specprog	N/A	Required Setup.
Defining Years & Terms Years & Terms
Years & Terms	Define term names and abbreviations with term beginning and ending dates.	[Terms]	N/A	EFA/EIA Initialization SC01 EFA/EIA Data Verification SC02 Cumulative Class Report SC03 Cumulative Class List SC04 Daily Activities Log SC05 Daily Activities Summary SC06 Membership and Attendance SC07 Membership and Attendance Worksheet SC08 Master Classification List
Configuring GPA Calculation Methods GPA Calculations > Calculation Methods
Regular GPA	Each district in South Carolina must define a Regular GPA (SC_GPA_UGP_Round) to use for the SC Uniform Grade Policy. The formula is: round((gpa_sum(gpa_gpapoints()gpa_potentialcredit())/sum(gpa_potentialcredit())),3) This GPA is defined as: Cumulative Using no specified grade scale Using grades that count in GPA Using grades that count in Class Rank Using grades that have potential credit Note:* Depending on the name given to a GPA calculation, adjustments may need to be made to the SC transcript object reports.	[Gen]Cat=gpacalcmethod [Gen]Name [Gen]ValueT	N/A	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress)
SC 4.0 GPA	Each district in South Carolina must define an unweighted 4.0 GPA (SC_4.0_Round) to use for colleges and entities providing scholarships outside of SC. The formula is: round((("0"+gpa_calculation("SCDE_QP1"))+("0"+gpa_calculation("SCDE_QP2")))/(("0" +gpa_calculation("SCDE_CR1"))+("0"+gpa_calculation("SCDE_CR2"))),3) This GPA is defined as: Cumulative Using the 4.0 Grade Scale Using grades that count in GPA Using grades that count in Class Rank Using grades that have potential credit Note: Depending on the name given to a GPA calculation, adjustments may need to be made to the SC transcript object reports.	[Gen]Cat=gpacalcmethod [Gen]Name [Gen]ValueT	N/A	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress)
Verifying Grade Scales Grade Scales
Name	Verify the following 7 PT, 10 PT, and Default Grade Scales are available: 7 PT Scales 4.0 Grade Scale AP/IB/Dual Credit Grade Scale College Prep Grade Scale Honors Grade Scale 10 PT Scales 10 Pt 4.0 Scale 10 Pt AP/IB/Dual Credit Scale 10 Pt College Preparatory Scale 10 Pt Honors Scale Default Scale Default	[GradeScaleItem]ID	N/A	SC Transcript 2010-11 (final) SC Transcript 2010-11 (in progress)
Setting Up Tests Tests > Edit/New Test Note: The names of the test parts, scores, definitions, etc. are specifically created for the data collection by the SCDE. If you vary from these names, even by a hyphen or space, it will be difficult to link your data to the collection.
Name	Enter the name of the test. The only required test for South Carolina is Dial_3.	[Tests]Name	N/A	Required Setup
Type	Choose the level of the test from the pop-up menu. For Dial_3, choose National from the pop-up menu.	[Tests]Test_Type	N/A	Required Setup
Description	Enter a description for the test that appears on the Test Scores and student pages menus. For Dial_3, the description can be Developmental Indicators for the Assessment of Learning.	[Tests]Description	N/A	Required Setup
Adding Test Score Information Tests > Test Scores > Edit/New Test Score: Dial 3
Name	Enter the name of the test score. For Dial_3, the Test Scores must be: D3_LANG_SubScale D3_CONC_SubScale D3_MOTR_SubScale	[TestScore]Name	N/A	Required Setup
Sort Order	Indicate the order for the test score. For Dial_3, the sort order must be: D3_LANG_SubScale - 1 D3_CONC_SubScale - 2 D3_MOTR_SubScale - 3	[TestScore]SortOrder	N/A	Required Setup
Description	Enter a description for the test to appear on the Test Scores page. For Dial_3, the descriptions must be: DIAL3 Language Score DIAL3 Concepts Score DIAL3 Motor Score	[TestScore]Description	N/A	Required Setup

Back to Top

Introduction

Entering Attendance Information

Setting Up Calendar Membership Type

Defining District Courses

Adding District Information

Loading Codes/Subcodes

Adding Districts of Residence

Adding Entry Codes

Configuring Federal Ethnicity and Race Settings

Entering Federal Race Categories

Setting Up District Race Codes

Adding Exit Codes

Setting Up Incident Management Information

Verifying Incident Types

Configuring Code & Subcode Setup

Adding Ethnicity Code Information

Entering School Information

Other Information

Adding Special Program Information

Defining Years & Terms

Configuring GPA Calculation Methods

Verifying Grade Scales

Setting Up Tests

Adding Test Score Information