SC41 Truancy School Detail Report

Contents

Introduction

The SC41 Truancy School Detail report provides data at the school level on students who meet truancy criteria. This report extracts students who reach the threshold of three consecutive unexcused absences, a total of five unexcused, a total of seven unexcused absences and a total of ten or more unexcused absences. Students are reported at the most recent school enrollment in the term year selected at the top of the page.

Section Criteria

Selection criteria determine which database records are used in the report. Refer to the selection criteria for analysis when the report does not return the correct records.

Student Selection

The Truancy Update Process must be run prior to running the report.

The student must not be excluded from state reporting.
The school must not be excluded from state reporting.
The student must be between the ages of 6 years to 16 years and 11 months.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select Schools

At the District Level:

Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school for which you want to run the extract.

At the School Level:

The currently selected school is the default.

Note: This report is designed to run at the school level.

Select ONLY students enrolled in Alternative School?

Choose Yes to include only students enrolled in an alternative school during the school year, and select No to include all students.

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Report Output

The report sorts truancy data into the following categories:

Truant (3 Consecutive Full Day Unexcused Absences)
Truant (5 Non-Consecutive Full Day Unexcused Absences)
Habitually Truant (7 Non-Consecutive Full Day Unexcused Absences)
10 or More Non-Consecutive Full Day Unexcused Absences

Note: Students below the age of 12 are only reported in the Truant (3 Consecutive Full Day Unexcused Absences) or Truant (5 Non-Consecutive Full Day Unexcused Absences) categories. If a student under the age of 12 continues to accumulate absences, their total number of absences are reported in the Truant (5 Non-Consecutive Full Day Unexcused Absences) category.

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Position	Field	Description	[Table]Field Name
Header Information
H1	Date	The date the report is run.	N/A
H2	Page Number	The page number of the report.	N/A
H3	District Name	The name of the district.	[Prefs]Value [Prefs]Name=districtname
H4	School Name	The name of the school.	[Schools]Name
Report Information
1	Student Number	The student's ID number.	[Students]Student_Number
2	Student First and Last Name	The student's first and last name. Note: Parentheses around the student's name indicate that the student is inactive on the end date of the reporting period.	[Students]First_Name [Students]Last_Name
3	Age	The student's age.	Calculated based on [Students]DOB
4	Grade Level	The student's grade level.	[Students]Grade_Level
5	Full Day Unexcused Absences	The number of days the student had unexcused absences for the full school day.	[S_SC_STU_TRUANCY_DETAIL_C]Daily_Unexcused_Absent_Value
6	Student Count	The total number of truant students in a particular category.	Calculated
7	School Truancy Count	The total number of truant students at the school.	Calculated

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