SC08 Master Classification List
Contents
Introduction
The Master Classification List supports the Membership and Attendance Report and list students, their EFA classification codes and days duration. It identifies the students in each EFA code based on the number of days the student was assigned to each EFA code. Schools often use this report as a monitoring tool and as supporting detailed information for the SC07 Membership and Attendance Report.
Codes are ordered by date for a student. The duration is based on the values in the Start Date and stop Date fields on the EFA History tab compared to the number of membership days available during the specified time frame according to the Enrollment. Withdrawals have a duration calculated.
Secondary EFA codes have no duration calculated.
Selection Criteria
Selection criteria determine which database records are used in the report. For the SC08-Master Classification List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
A student record is selected if it meets the following criteria:
- The student is enrolled or has been enrolled with at least one funded enrollment code (that is, an enrollment code other than xxi) during the report period.
- The student was enrolled in a user-selected grade level during the report period.
- The Include in State Reporting field is set to Yes for that student record.
A student record is excluded if it meets the following criteria:
- The student was enrolled only during the report period with an enter code of "xxi" where "xx" is any character and "i" is the letter "i" in lower or upper case.
- The student has an enrollment entry with the enter date and the exit date as the same date (no shows) in the selected school year, and the grade is not 99, and the school ID is not the Graduated Students School (999999). The SCDE has guidelines for how schools should adjust the student's enrollment in PowerSchool for this scenario.
- The Include in State Reporting field is set to No for that student record.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
|---|---|
Processing Options | Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.
The option to override may not be available on some reports. |
Specific Date/Time | If "On Specific Time" is chosen for the Processing Options, enter the date and time you want the system to generate the report. |
Date | If a date is specified, the report uses it as the end date of the report period. The first in-session day of school is the start date of the report period. It also looks up the school day number in the school calendar corresponding to that date. |
Day Number | If a day is entered, the report looks in the school calendar for the in-session date for that day number. For example, if the user enters the number 5 and the 5th in-session day of school is August 25, the report end date will be August 25th. |
Grade | Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school. Leave both Grade fields blank to include all students in your school on the report. |
Sort By | This allows the report to be sorted by Name or by Grade level. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Position | Field | Description | [Table]Field Name |
|---|---|---|---|
1 | Date | The date the report was processed. | N/A |
2 | BEDS Code | This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information. The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Prefs]Name=districtnumber |
3 | Name | This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Schools]School_Name |
4 | 999 Day Data as of 99/99/9999 | This field contains the date or day number entered on the report interface page. | N/A |
5 | Sort By | This will show Name or Grade based on the report interface setup. | N/A |
6 | Grades | This will display the grade levels the report was run for. | N/A |
7 | District Name | This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information. | [Prefs]Name=districtname [Prefs]Value |
8 | Page | This displays the page number. | N/A |
9 | Number | This column contains the identification number for each student. This is extracted from the General Demographics page, Start Page > Student Selection > General Demographics. | [Students]Student_Number |
10 | Student Name | This column contains the Student Name. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics. | [Students]LastFirst |
11 | Grade | This displays the student's current grade level. This is pulled from [Students]Grade_Level. | [Students]Grade_Level |
12 | Homeroom Teacher | This displays the students Homeroom Teacher. This is calculated based on the student's section of a course that has the homeroom teacher name filled out in the field [S_SC_SEC_X]homeroom. | [S_SC_SEC_X]Homeroom |
13 | Date | This is the date of enrollment or the withdrawal of either a student's school enrollment or EFA enrollment for each record. This is calculated. | N/A |
14 | Grade | This is the grade level relating to the school enrollment or EFA enrollment being reported. This is calculated. | N/A |
15 | Classification | This is the classification code relating to the school enrollment/withdrawal code or EFA code record being reported. This is calculated. | N/A |
16 | Duration | This is a count of the number of in-session days for the enrollment record being reported, from the start to the end. This is calculated. | N/A |