SC46 Daily Attendance Report

Contents

Introduction

The SC46 Daily Attendance Report provides daily attendance data by student in either a PDF or CSV format.

Section Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The student must not be excluded from state reporting.

Report Input

For additional help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Current Selection Students*	Choose which students to include in the report by selecting one of the following options: The Selected [number] Students Only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria.
Select Schools	At the District Level: Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting. Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school to run the extract. At the School Level: The currently selected school is the default.
Start Date	Enter the start date for the reporting period.
End Date	Enter the end date for the reporting period.
Select Attendance Code	Select the Attendance Codes to include in the report output. To include all codes, click the ALL CODES option. To select multiple codes, hold the COMMAND (Mac) or Ctrl (Windows) key on your keyboard and click each code to include in the extract.
Report Output	Select PDF or CSV to indicate which file type to output.
Run Now	Select this option if the user wants to run the report immediately.
Schedule	Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are: Run Once Start Date and Start Time to run the report. Repeat Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report. If Daily is selected, check the Weekdays only box to limit to weekdays. If Weekly is selected, check which weekday to run the report. If Monthly is selected, check the month to run the report. If Yearly is selected, select either the date or the weekday to run the report. Date Range – Select No End Date or a date that the re-occurrence should end.

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Report Output - PDF

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Position	Field	Description	[Table]Field Name
Header Information Note: This section is only included in the PDF file.
H1	Date	The date the report is run.	N/A
H2	Page Number	The page number of the report.	N/A
H3	School Name	The name of the school.	[Schools]Name
H4	District Name	The name of the district.	[Prefs]Value [Prefs]Name=districtname
Student Information
1	Student Name	The student's last and first name. Note: If the student is not active, the student's name is enclosed in parentheses.	[Students]LastFirst
2	Grade	The student's grade level.	[Students]Grade_Level
3	Gender	The student's gender.	[Students]Gender
4	Student Number	The student's ID number.	[Students]Student_Number
5	DOB	The student's date of birth.	[Students]DOB
Report Information Note: If the student has no attendance records, the report displays the following message: "No Records Found: Student was Present during the reporting period."
1	Date	The date of the reported attendance.	[Attendance]Att_Date
2	Code	The attendance code for that date.	[Attendance_Code]Att_Code
3	Presence Status	The student's presence status on that date.	[Attendance_Code]Presence_Status_Cd
4	Comment	Comment regarding the student's attendance.	[Attendance]Att_Comment
5	Time In	The time the student began the given attendance status.	[Attendance_Time]Time_In
6	Time out	The time the student ended the given attendance status.	[Attendance_Time]Time_Out
7	Total Minutes	The total minutes the student was counted under the given attendance status.	[Attendance_Time]Total_Minutes
8	Time Comment	Comment regarding the student's attendance time.	[Attendance_Time]Atttm_Comment
9	Sum of Total Minutes	The student's total recorded minutes for all categories.	Calculated

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Report Output - CSV

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Position	Field	Description	[Table]Field Name
A	Name	The student's last and first name.	[Students]LastFirst
B	Grade	The student's grade.	[Students]Grade_Leve
C	Gender	The student's gender.	[Students]Gender
D	Student Number	The student's ID number.	[Students]Student_Number
E	DOB	The student's date of birth.	[Students]DOB
F	School Name	The name of the school in which the attendance was taken.	[Schools]Name
G	Date	The date of the reported attendance.	[Attendance]Att_Date
H	Code	The attendance code for that date.	[Attendance_Code]Att_Code
I	Presence Status	The student's presence status on that date.	[Attendance_Code]Presence_Status_Cd
J	Comment	Comment regarding the student's attendance.	[Attendance]Att_Comment
K	Time In	The time the student began the given attendance status.	[Attendance_Time]Time_In
L	Time out	The time the student ended the given attendance status.	[Attendance_Time]Time_Out
M	Total Minutes	The total minutes the student was counted under the given attendance status.	[Attendance_Time]Total_Minutes
N	Time Comment	Comment regarding the student's attendance time.	[Attendance_Time]Atttm_Comment
O	Sum of Total Minutes	The student's total recorded minutes for all categories.	Calculated

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