SC25 Miscellaneous SC Fields Initialization Report

Contents

Introduction

This function is run at the beginning of each school year to set the True Grade and Instructional Setting fields to blank for all students. It also sets the English Proficiency field to blank for all students unless they are already coded English Speaker I or English Speaker II. The fields on the Homeless Status page are set to blank.

You should run this process only once per school year.

Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	At the District Level: Select All Schools to run the extract for all schools not excluded from state reporting. Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract. At the School Level: Select All Schools to run the extract for all schools not excluded from state reporting. Select Current School Only to run the extract just for the current school.
Run for All Schools	Select Yes at the District Level if you want to run this for all schools in the LEA.
Run Now	Select this option if the user wants to run the report immediately.
Schedule	Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are: Run Once Start Date and Start Time to run the report. Repeat Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report. If Daily is selected, check the Weekdays only box to limit to weekdays. If Weekly is selected, check which weekday to run the report. If Monthly is selected, check the month to run the report. If Yearly is selected, select either the date or the weekday to run the report. Date Range – Select No End Date or a date that the re-occurrence should end.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Position

Field

Description

1

School (s) Run For

This lists the School or Schools the process was run for.

2

Students Processed

This shows the total number of students processed.

The following fields are cleared on the SC Student Information page and ESOL page appear with a blank value for the selected students:

If M4 - 4th Year Monitor selected in English Proficiency Levels (PL), then the field is set to blank.
The date appearing in 30 Day Parent Notification is cleared.
The fields 01 through 11 in ESOL Program Service Delivery Models (PSDMs) are set to blank.