Introduction
This report creates a list of two-way communication logs that are missing Response Dates or a list of students that do not have the minimum number of two-way communication logs. This report can be created in the Administrator and Teacher Portal.
Selection Criteria
Records are selected based on the following criteria:
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Administrator Portal: If using a current student selection, only the students in that selection will be included in the report output.
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Teacher Portal: If selecting the Classes parameter, this report lists the Missing Records or Incomplete Records for the selected classes only.
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Teacher Portal: If selecting the Include Entries by Other Teachers parameter, this report lists Missing or Incomplete two-way communication logs of all the teachers for all teachers of the student(s) in the selected classes.
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If selecting the Missing Records parameter this report lists students missing the number of two-way communication logs set in the Occurrences parameter and within the One Week or Date Range selected. When the Teacher/Mentor is blank that indicates there are no two-way communications log entries for the student within the One Week or Date Range selected.
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If selecting the Incomplete Reports parameter this report lists two-way communication logs that do not have a Response Date within the One Week or Date Range selected.
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If selecting the One Week parameter, this report lists missing or incomplete two-way communication logs on the Start Date and six calendar days after.
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If selecting the Date Range, this report lists missing or incomplete two-way communication logs that are within the date range.
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For the student to show on this report, the student cannot be set to be excluded from State Reporting.
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For the student to show on the report, the student must be enrolled in a course during the date range selected.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
|
Field |
Description |
|---|---|
|
Teacher Portal only: Classes |
Select whether to run all classes or selected classes. |
|
Teacher Portal only: Include Entries by Other Teachers |
Select whether to include two-way communication logs created by the teacher creating the report or to see the two-way communication logs created by all teachers of the students this teacher has access to. |
|
Administrator Portal only: Select Schools |
Select which schools to report. When a user has school-specific access the report can only be run for that school. |
|
Administrator Portal only: Select Students |
Select whether to run the report for the selected number of students or for all students. |
|
Reporting Type |
Select Missing Records or Incomplete Records. |
|
Occurrences |
Select the number of occurrences to be counted to determine the missing records. This parameter is not used when Reporting Type has the Incomplete Records as the selection. |
|
Date Picker |
Select One Week or Date Range. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
A report is generated for Missing Records, or Incomplete Records. Reports can be printed, exported to CSV, or viewed in PowerSchool. Click the name of a column to sort by that column in ascending order. Click again to sort in descending order
Missing Records List
|
Item # |
Data Element |
Description |
[Table]FieldName |
|---|---|---|---|
|
1 |
Student Name |
This contains the student's name. |
[Students]LastFirst |
|
2 |
Student Number |
This contains the PowerSchool student ID number. |
[Students]Student_Number |
|
3 |
Grade Level |
This contains the grade level in which the student is enrolled. |
[Students]Grade_Level |
|
4 |
Number of Records Missing |
This contains the number of records the student is missing. |
N/A |
|
5 |
Teacher/Mentor for Existing Records |
This contains the name of the teacher with the missing record. |
[Users]LastFirst |
Incomplete Records
|
Item # |
Data Element |
Description |
[Table]FieldName |
|---|---|---|---|
|
1 |
Student Name |
This contains the student's name.
|
[Students]LastFirst
|
|
2 |
Student Number |
This contains the PowerSchool student ID number.
|
[Students]Student_Number
|
|
3 |
Grade Level |
This contains the grade level in which the student is enrolled. |
[Students]Grade_Level |
|
4 |
Contact Date of Incomplete Record |
This contains the Contact Date of two-way communications log that does not have a valid date in the Response Date within the date selection. |
[S_MI_STU_VLMC_C]ContactDate |
|
5 |
Teacher/Mentor |
This contains the name of the teacher with the incomplete record. |
[Users]LastFirst |