MI Two-Way Missing/Incomplete Records Report
Introduction
This report creates a list of two-way communication logs that are missing Response Dates or a list of students that do not have the minimum number of two-way communication logs. This report can be created in the Administrator and Teacher Portal.
Selection Criteria
Records are selected based on the following criteria:
Administrator Portal: If using a current student selection, only the students in that selection will be included in the report output.
Teacher Portal: If selecting the Classes parameter, this report lists the Missing Records or Incomplete Records for the selected classes only.
Teacher Portal: If selecting the Include Entries by Other Teachers parameter, this report lists Missing or Incomplete two-way communication logs of all the teachers for all teachers of the student(s) in the selected classes.
- If selecting the Missing Records parameter this report lists students missing the number of two-way communication logs set in the Occurrences parameter and within the One Week or Date Range selected. When the Teacher/Mentor is blank that indicates there are no two-way communications log entries for the student within the One Week or Date Range selected.
If selecting the Incomplete Reports parameter this report lists two-way communication logs that do not have a Response Date within the One Week or Date Range selected.
- If selecting the One Week parameter, this report lists missing or incomplete two-way communication logs on the Start Date and six calendar days after.
- If selecting the Date Range, this report lists missing or incomplete two-way communication logs that are within the date range.
- For the student to show on this report, the student cannot be set to be excluded from State Reporting.
- For the student to show on the report, the student must be enrolled in a course during the date range selected.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
| Field | Description |
|---|---|
| Teacher Portal only: Classes | Select whether to run all classes or selected classes. |
| Teacher Portal only: Include Entries by Other Teachers | Select whether to include two-way communication logs created by the teacher creating the report or to see the two-way communication logs created by all teachers of the students this teacher has access to. |
| Administrator Portal only: Select Schools | Select which schools to report. When a user has school-specific access the report can only be run for that school. |
| Administrator Portal only: Select Students | Select whether to run the report for the selected number of students or for all students. |
| Reporting Type | Select Missing Records or Incomplete Records. |
| Occurrences | Select the number of occurrences to be counted to determine the missing records. This parameter is not used when Reporting Type has the Incomplete Records as the selection. |
| Date Picker | Select One Week or Date Range. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
A report is generated for Missing Records, or Incomplete Records. Reports can be printed, exported to CSV, or viewed in PowerSchool. Click the name of a column to sort by that column in ascending order. Click again to sort in descending order
Missing Records List
| Item # | Data Element | Description | [Table]FieldName |
|---|---|---|---|
| 1 | Student Name | This contains the student's name. | [Students]LastFirst |
| 2 | Student Number | This contains the PowerSchool student ID number. | [Students]Student_Number |
| 3 | Grade Level | This contains the grade level in which the student is enrolled. | [Students]Grade_Level |
| 4 | Number of Records Missing | This contains the number of records the student is missing. | N/A |
| 5 | Teacher/Mentor for Existing Records | This contains the name of the teacher with the missing record. | [Users]LastFirst |
Incomplete Records
| Item # | Data Element | Description | [Table]FieldName |
|---|---|---|---|
| 1 | Student Name | This contains the student's name. | [Students]LastFirst |
| 2 | Student Number | This contains the PowerSchool student ID number. | [Students]Student_Number |
| 3 | Grade Level | This contains the grade level in which the student is enrolled. | [Students]Grade_Level |
| 4 | Contact Date of Incomplete Record | This contains the Contact Date of two-way communications log that does not have a valid date in the Response Date within the date selection. | [S_MI_STU_VLMC_C]ContactDate |
| 5 | Teacher/Mentor | This contains the name of the teacher with the incomplete record. | [Users]LastFirst |