MI 10/30 Day – By Period
Introduction
This will create the MI 10/30 Day – By Period report. Use this report to generate a listing of all students who were marked absent on the count date. Only students that were absent from at least one period on the count date will be listed in this report and only those periods that the student was absent from on the count date will be listed. A period will not show as returned on the report until the day after the student returns to that period, but will display the correct return date. If a student does not return in the required amount of time, an "X" will appear in the Returned Date column. Run this report if the school runs a regular single-day schedule.
- A student marked with an Excused Attendance Code has 30 calendar days to return.
- A student marked with an UnExcused Attendance Code has 10 school days to return.
- A student marked with a Suspension Attendance Code has 45 calendar days to return.
The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate data calculations. The Refresh Premier Attendance Views Data function can be found at: Start Page > Special Functions > Attendance Functions > Refrehs Premier Attendance Views Data.
This report will show the periods the student is enrolled in that are not taken at the selected school. The period and school courses taken at the non-selected school(s) will appear on the report but attendance data does not populate. In order for the non-selected school periods to appear on the report, the attendance codes selected in the parameters must be the same at both schools and be defined in the Attendance Codes at both schools.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Student Selection
The report selects records based on the following criteria:
- The student was marked absent in at least one period on the Current Count Date entered in the report parameters.
- The student was marked with an attendance code that was selected in either the Excused Attendance Codes, UnExcused Attendance Codes, or Suspension Attendance Codes report parameters.
- The period the student was absent in counts for ADA in the bell schedule.
- The attendance codes selected in the report parameters count for ADA.
- The section the student was absent in is not excluded from attendance.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
|---|---|
Current Count Date | Enter the current count date. |
Excused Attendance Codes | Select the excused attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code) |
UnExcused Attendance Codes | Select the unexcused attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code) |
Suspension Attendance Codes | Select the suspension attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code) |
| Show Comment for Excused Absences | Select Yes to display the comment for excused attendance codes. Default is set to No. |
| Exclude Student FTE | Select Yes to omit the student FTE from the report. Select No to display the Student FTE. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName |
|---|---|---|---|
1 | Student Name | This contains the student's name | [Students]LastFirst |
2 | Student Number | This contains the PowerSchool student ID for the student. | [Students]Student_Number |
3 | Grade | This contains the student's grade level. | [Students]Grade_Level |
4 | FTE | This contains the total amount of FTE for the student. Note: The FTE will display if the 'Exclude Student FTE' parameter is set to No. The FTE will not display if the 'Exclude Student FTE' parameter is set to Yes. | Calculated [S_MI_STU_GC_X]FTE [S_MI_STU_GC_X]FTE52 [S_MI_STU_GC_X]FTE53 |
5 | Count Date | This contains the date that was entered in the Current Count Date report parameter. | N/A |
6 | Period Absent | This contains the period number the student was absent in. | [Attendance]PeriodID [CC]Expression |
7 | Course Name | This contains the course name for the period. | [CC]Course_Number [Courses]Course_Name |
8 | Attendance Code | This contains the attendance code the student was marked with for that period. If a student has an excused absence code any comments entered will be listed next to the attendance code if the 'Show Comment for Excused Absences' parameter is set to Yes. | [Attendance]Attendance_CodeID [Attendance_Code]Att_Code |
9 | Period Returned | This contains the period number the student returned. | Calculated |
10 | Return Date | This contains the date the student returned to the period. An "X" will appear in this column if the student did not return in the required amount of time. | Calculated |
11 | Total # of students absent on count day | This contains the total number of students absent on count day. | Calculated |
12 | Signature of building principal or designee | This is provided for the signature of the building principal or designee. | N/A |
13 | Date | This is provided for the date of verification. | N/A |