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MI 10/30 Day – By Class

Introduction

This will create the MI 10/30 Day – By Class report. Use this report to generate a listing of all students who were marked absent on the count date. Only students that were absent from at least one class on the count date will be listed in this report and only those classes that the student was absent from on the count date will be listed. A class will not show as returned on the report until the day after the student returns to that class, but will display the correct return date. If a student does not return in the required amount of time, an "X" will appear in the Returned Date column. Run this report if the school runs a rotation schedule (i.e.: A Day / B Day).

  • A student marked with an Excused Attendance Code has 30 calendar days to return.
  • A student marked with an UnExcused Attendance Code has 10 school days to return.
  • A student marked with a Suspension Attendance Code has 45 calendar days to return.

The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate data calculations. The Refresh Premier Attendance Views Data function can be found at: Start Page > Special Functions > Attendance Functions > Refresh Premier Attendance Views Data.


This report will show the classes the student is enrolled in that are not taken at the selected school. The class and school courses taken at the non-selected school(s) will appear on the report but attendance data does not populate. In order for the non-selected school classes to appear on the report, the attendance codes selected in the parameters must be the same at both schools and be defined in the Attendance Codes at both schools.



Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects records based on the following criteria:

  • The student was marked absent in at least one class on the Current Count Date entered in the report parameters.
  • The student was marked with an attendance code that was selected in either the Excused Attendance Codes, UnExcused Attendance Codes, or Suspension Attendance Codes report parameters.
  • The period the student was absent in counts for ADA in the bell schedule.
  • The attendance codes selected in the report parameters count for ADA.
  • The section the student was absent in is not excluded from attendance.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Current Count Date

Enter the current count date.

Excused Attendance Codes

Select the excused attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code)

UnExcused Attendance Codes

Select the unexcused attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code)

Suspension Attendance Codes

Select the suspension attendance codes. Only codes marked as Absent in the Presence Status area of the Attendance Codes Setup area will appear in this list. (School > Attendance Codes > [New/Edit] Attendance Code)

Show Comment for Excused AbsencesSelect Yes to display the comment for excused attendance codes. Default is set to No.
Exclude Student FTESelect Yes to omit the student FTE from the report. Select No to display the Student FTE.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Data Element

Description

[Table]FieldName

1

Student Name

This contains the student's name

[Students]LastFirst

2

Student Number

This contains the PowerSchool student ID for the student.

[Students]Student_Number

3

Grade

This contains the student's grade level.

[Students]Grade_Level

4

FTE

This contains the total amount of FTE for the student.

The FTE displays if the 'Exclude Student FTE' parameter is set to No. The FTE does not display if the 'Exclude Student FTE' parameter is set to Yes.

Calculated

[S_MI_STU_GC_X]FTE

[S_MI_STU_GC_X]FTE52

[S_MI_STU_GC_X]FTE53

5

Count Date

This contains the date that was entered in the Current Count Date report parameter.

N/A

6

Period Absent

This contains the period number the course.

[Attendance]PeriodID

[CC]Expression

7

Course Name

This contains the course name for the section the student was absent in.

[CC]Course_Number

[Courses]Course_Name

8

Attendance Code

This contains the attendance code the student was marked with for that period.

If a student has an excused absence code any comments entered are listed next to the attendance code if the 'Show Comment for Excused Absences' parameter is set to Yes.

[Attendance]Attendance_CodeID

[Attendance_Code]Att_Code

9

Period Returned

This contains the period number the student returned.

Calculated

10

Return Date

This contains the date the student returned to the course. An "X" will appear in this column if the student did not return in the required amount of time.

Calculated

11

Total # of students absent on count day

This contains the total number of students absent on count day.

Calculated

12

Signature of building principal or designee

This is provided for the signature of the building principal or designee.

N/A

13

Date

This is provided for the date of verification.

N/A

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