MI 75% Membership

Introduction

This will create the MI 75% Membership report. Use this to generate daily attendance, type of day, and notes for a specified date range for the selected schools. The number of students enrolled and absent on each date in the date range are listed on the report, along with the calculated percentage of students present on each date.

An absence is calculated based on if a student was absent for all scheduled periods of a school day.

The Refresh Premier Attendance Views Data function should be run prior to running this report to ensure the most accurate data calculations. The Refresh Premier Attendance Views Data function can be found at: Start Page > Special Functions > Attendance Functions > Refresh Premier Attendance Views Data.

The report will include all students enrolled in classes that have potential minutes of instruction on each specific date within the specified date range. This will determine the "Enrolled" count. The "Enrolled" count may not match the number enrolled for a specific date in reports such as the ADA/ADM reports or the Enrollment Summary Reports. (ie: Students enrolled in school but not in any classes.)
If the Enrolled, Absent, and Percent Present are all zeros for a specific date, check the calendar setup for missing information on that date (Day, Schedule, etc.). Verify that the day is a valid date of instruction and that students are enrolled in classes.
If a school building chooses to specifically remove the "Day" and/or "Schedule" fields from the calendar setup page in order to disable attendance from being taken on a specific date in the case of a snow day, power outage, etc., the report will generate all zeros for that date, but will still display the data entered in the "Type" and "Note" fields from the calendar setup page.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Attendance Selection

The report selects records based on the following criteria:

The report includes all students enrolled in classes that have potential minutes of instruction on each specific date within the specified date range.

An absence is calculated based upon if a student was absent for all scheduled periods of a school day.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Start Date	Enter the start date for the date range.
End Date	Enter the end date for the date range.
Select schools to export.	Select which schools to export if applicable.
Current Selection Students*	Indicate which students to include in the report by selecting one of the following options: The Selected [number] Students Only All Students Note: If running the report for a single student, or group of students, select the students prior to running report.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
1	School Name	This is the name of the school where the students are in membership.	[Schools]Name
2	Report Date	This is a list of all days have the in session flag selected in the Calendar Setup page that corresponds to the school.This list begins with the report start date and ends with the report end date.	[Calendar_Day]InSession
3	Enrolled	This contains the count of all enrolled students (students who had membership on that day) for the corresponding day.	[Students]EntryDate [ReEnrollments]EntryDate [Students]ExitDate [ReEnrollments]ExitDate
4	Absent	This contains the count of the number of absences for the corresponding day.	Calculated
5	Percent Present	This contains the percentage of students present for the corresponding day. This percentage is calculated using the following formula: [(Enrolled from above – Absent from above) / Enrolled from above)] * 100 The result is rounded to three decimal places.	Calculated
6	Type	This contains the day Type from the Calendar Setup for the school.	[Calendar_Day]Type
7	Note	This contains any data contained in the Note field from the Calendar Setup for the school.	[Calendar_Day]Note
8	Total Number of Days	The total number of In Session days in the calendar for the selected date range.	Calculated
9	Signature	This is the signature line for the building principal or other designated staff member.	N/A
10	Date	This is the date line for the date the report is signed.	N/A

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