Staff Setup

Introduction

The following data elements are required for state reporting.

To navigate to the Staff Member page:

To add a new staff member: On the Start Page in the left panel, click New Staff Entry. The New Staff Member page appears.

OR

To edit an existing staff member record: On the Start Page, click the Staff tab and search for the staff member. If the Select A Staff Member page appears, choose a staff member from the list. The Staff page appears.

Note: The following information describes the setup required for State Reporting. For information about general staff setup, see Help > System Help.

Data Element	Additional Information	[Table]FieldName	Length	Used in These Reports
Editing Staff Information Information
Name (Last, First MI)	Enter the name. Note: Use the format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	Max 40 Max 20 Max 20 Max 15	MI Worksheet A MI Worksheet B MI MSDS Setup Validation MI Teacher Student Data Link (TSDL) Validation
Staff Type	Choose the staff type. Valid values: Not Assigned Teacher Staff Lunch Staff Substitute	[SchoolStaff]StaffStatus	N/A	MI MSDS Setup Validation MI Teacher Student Data Link (TSDL) Validation
Exclude from Ed-Fi Publishing	Select Yes to exclude the data for this employee from Ed-Fi publishing.	[S_USR_EDFI_X]ExcludeFromEdFi	1
Employed by District Number (If in this district leave blank.)	If the staff member working in your district is employed by a different district, choose the district that the staff member is employed by.	[S_MI_SSF_TSDL_X]repDistrict	12	N/A
Personnel Identification Code (PIC)	Enter the PIC number.	[S_MI_SSF_TSDL_X]repPIC	10	MI Teacher Student Data Link (TSDL) MI MSDS Setup Validation MI Teacher Student Data Link (TSDL) Validation
Exclude from Teacher-Student Data Link	Choose Yes or No whether to include or exclude the staff member from the Teacher Student Data Link.	[S_MI_SSF_TSDL_X]excludeTSDL	1	MI Teacher Student Data Link (TSDL) MI MSDS Setup Validation MI Teacher Student Data Link (TSDL) Validation
Special Education Instructor	Choose Yes or No if the staff member should be identified as a Special Education Instructor. Identified staff members will be used to populate the Special Education Instructor pop-up menu on the State/Province - MI > Sped Ed tab.	[S_MI_SSF_TSDL_X]teacherSpecEd	1	MI Worksheet A MI Worksheet B
SpEd Instructor Program Assignment	Choose the default program assignment code for the staff member. If the staff member provides services in an additional assignment, this can be specified at the student level on the State/Province - MI > Spec Ed tab.	[S_MI_SSF_TSDL_X]specEdPrgmAssign	3	MI Worksheet A MI Worksheet B
Early Child Caseload Worker	Choose Yes or No if the staff member should be identified as an Early Child Caseload Worker. Identified staff members will be used to populate the Early Childhood Teacher pop-up menu on the State/Province - MI > EC 3-5 tab.	[S_MI_SSF_TSDL_X]teacherEC	1	N/A
Early On Caseload Worker	Choose Yes or No if the staff member should be identified as an Early On Caseload Worker. Identified staff members will be used to populate the Early On Caseload Worker pop-up menu on the State/Province - MI > EO 0-3 tab.	[S_MI_SSF_TSDL_X]teacherEO	1	N/A
LEP Student Instructor	Choose Yes or No if the staff member should be identified as a LEP Student Instructor. Identified staff members will be used to populate the LEP Instructor pop-up menu on the State/Province - MI > LEP tab.	[S_MI_SSF_TSDL_X]teacherLEP	1	N/A
Para Professional	Choose Yes or No if the staff member should be identified as a Para Professional.	[S_MI_SSF_TSDL_X]teacherParaPro	1	N/A
Vocational Education Instructor	Choose Yes or No if the staff member should be identified as a Vocational Education Instructor.	[S_MI_SSF_TSDL_X]teacherVocEd	1	N/A
Virtual Delivery Teacher or Mentor	Choose Yes or No if the staff member should be identified as a Virtual Delivery Teacher or Mentor Teacher. Identified staff members will be used to populate the Virtual Delivery or Mentor Teacher pop-up menus on the Edit Section page.	[S_MI_SSF_TSDL_X]teacherVirtual	1	MI Teacher Student Data Link (TSDL) MI MSDS Setup Validation MI Teacher Student Data Link (TSDL) Validation
Ethnic Codes	Indicate the staff member's ethnicity.	[S_MI_SSF_TSDL_X]ethnicIndian [S_MI_SSF_TSDL_X]ethnicAsian [S_MI_SSF_TSDL_X]ethnicBlack [S_MI_SSF_TSDL_X]ethnicPacific [S_MI_SSF_TSDL_X]ethnicWhite [S_MI_SSF_TSDL_X]ethnicHispanic	1	N/A
Highest Educational Level	Choose the highest education level the staff member has achieved.	[S_MI_SSF_TSDL_X]repHighDegree	2	N/A
Credential License Number	Enter the Credential License Number.	[S_MI_SSF_TSDL_X]repLicense	Max 24	N/A
Type of Credential	Choose the type of credential.	[S_MI_SSF_TSDL_X]repCertType	2	N/A
Date Credential Issued	Enter the date the credential was issued.	[S_MI_SSF_TSDL_X]repCertDate	10	N/A
Date of Credential Expiration	Enter the date the credential expires.	[S_MI_SSF_TSDL_X]repCertExpireDate	10	N/A
Michigan Sponsoring Institution	Choose the Michigan Institution sponsoring the staff member.	[S_MI_SSF_TSDL_X]repGradFrom	6	N/A
Non-Michigan Sponsoring Institution	Choose the Non-Michigan Institution sponsoring the staff member.	[S_MI_SSF_TSDL_X]repGradFromState	2	N/A
Date of Hire	Enter the date of hire.	[S_MI_SSF_TSDL_X]repHireDate	10	N/A
Title I and Title II, Part A Teachers	Choose the employee funding type codes.	[S_MI_SSF_TSDL_X]repFundTitle	3	N/A
Funded Position Status	Choose the Funded Position Status.	[S_MI_SSF_TSDL_X]repFunded	1	N/A
Number of Days for Which the Employee Was Contracted	Enter the number of days for which the employee was contracted.	[S_MI_SSF_TSDL_X]contractDays	Max 25	N/A
Number of Contracted Days the Employee Was Absent	Enter the number of contracted days the employee was absent.	[S_MI_SSF_TSDL_X]contractAbsent	Max 25	N/A
Number of Hours for Which the Employee Was Contracted	Enter the number of hours for which the employee was contracted.	[S_MI_SSF_TSDL_X]contractHours	Max 25	N/A
Number of Contracted Hours the Employee Was Absent	Enter the number of contracted hours the employee was absent.	[S_MI_SSF_TSDL_X]contractHrsAbsent	Max 25	N/A
Educator Effectiveness	Choose the Educator Effectiveness. Valid values: 01 - Highly Effective 02 - Effective 08 - Minimally Effective 03 - Ineffective	[S_MI_SSF_TSDL_X]repEffectiveness	2	N/A
Classroom Management Days	Enter the number of Classroom Management Days.	[S_MI_SSF_TSDL_X]repPDmgmt	Max 25	N/A
Instructional Delivery (Strategy) Days	Enter the number of Instructional Delivery (Strategy) Days.	[S_MI_SSF_TSDL_X]repPDdelivery	Max 25	N/A
Date of Termination of Employment	Enter the date the employee was terminated.	[S_MI_SSF_TSDL_X]repTermDate	10	N/A
Reason for Termination	Choose the reason for termination.	[S_MI_SSF_TSDL_X]repTermReason	2	N/A

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Editing Staff Information