Verify Incident Management Setup

To create state reportable incidents, security groups must be granted access to the Incident Types that contain a caret (^) in the description. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.

Action Association:

Using the Set the Quick Incident Action Association setting, define whether users can associate an action with a participant or a behavior when creating quick incidents. The system defaults to Participant, but it is recommended to use Behavior. Only one action association may be defined at a given time.

Set the Action Association

1. On the start page, choose District Management. 

2. Choose Behavior. 

3. Choose Incident Action Association. 

4. Choose Behavior from the Set the Quick Incident Action Association popup menu. The default is set to Participant.

5. Click Submit. 

Incident Types:

• Use this page to manually create or edit the Michigan Incident Management Type.

• An Incident will be collected in state reporting when the Incident was created using any Incident Type that a) contains a caret (^) in the description AND b) the Incident has a Behavior Code that has a 'State Aggregate Report Code' or a 'State Detail Report Code' that begins with (MSDS) or (MSDS/CRDC). An Incident will be collected for the CRDC federal reporting if the Incident was created using a) any Incident Type that contains a caret (^) in the description AND b) the Incident has a code that begins with (MSDS/CRDC) or (CRDC).

Navigation: Start Page > District Management > Behavior > Incident Types

Codes and Subcodes:

Incident types, codes, and subcodes are set up at the district level. Use the following to load, verify, and edit incident management types, codes, and subcodes. The codes and subcodes used specificially for state reporting of discipline can be found on the Incident Management Codes and Subcodes help document.

An Incident will report as a state reporting discipline when the incident has a) an Incident Type with a description containing a caret (^) AND b) the Behavior Code has a State Report Code, and c) the ‘(MSDS) Exclude from State Reporting^’ Attribute is not selected. All Behavior Codes that begin with (MSDS) or (MSDS/CRDC) have State Report Codes.

Code types are used as an organizational tool to categorize incidents. PowerSchool includes 11 system-defined, non-editable code types that provide the basis from which all user-defined incident codes, subcodes, and secondary subcodes are created.

Auto Setup

You can load the code and subcode values automatically using a one-time Michigan configuration file.

Navigation: Start Page > District Management > District Setup > District Info > State Information > Michigan – Discipline Codes and Subcodes Status > Load Codes/Subcodes

• Click the Load Codes and Subcodes checkbox.

• Click the Submit button.

• A message will appear that says, ‘This load can run only once, do you want to proceed?’. Click the OK button.

• Once this program is run the status is ‘Load is complete’. If this is the status displayed, the codes and subcodes have been loaded.

The new Incident Management codes are not available immediately, they will be added to the database after either a) the hourly process runs, or b) PowerSchool is restarted.

Manual Setup and Verification

To create state reportable incidents, security groups must be granted access to the Incident Type that contain a caret (^) in the description. Refer to System Help in PowerSchool for more information on how to set up group-level permissions.

Navigation: Start Page > District Management > Behavior > Incident Codes and Subcodes.

Use the expand/collapse icon to display the code type list. After selecting a code type, the code and subcodes for that type are displayed at the bottom of the page with another expand/collapse icon. For a list of codes and subcodes, see Incident Management Codes and Subcodes.

To verify that a code exists:

1. Click a Code Type. A section for the Code Type appears at the bottom of the page.

2. Review the list of codes. Add new codes if applicable.

3. Repeat steps 1 and 2 for all Code Types.

To add a new code:

Districts will add codes and subcodes needed for district discipline that are not reported to the state. The codes created by the district should not contain carets (^), State Aggregate Report Codes or State Detail Report Codes.

1. Click a Code Type. A section for the Code Type appears at the bottom of the page.

2. Click the Add icon (plus sign).

3. Complete the fields and click Submit.

4. Repeat this process to create subcodes, selecting the appropriate code in step 1 instead of the code type.

Attendance Entry within Incident Management: 

Incident Action Attendance provides the user with the ability to quickly enter attendance for the students involved in an incident using the Quick Incident or the Detailed Incident pages.

Instructions on Set Up for Attendance Entry within Incident Management.

Creating Quick Incident Templates: 

Creating Quick Incident Templates will allow users to quickly create an Incident with specific codes and subcodes selected in the template. Additional information can be added to the Incident, the template allows for consistency and ease of creating an incident.

Instructions on Creating Quick Incident Templates

Teacher Referrals:

Teachers can create a Teacher Referral for Incident Management in the PowerSchool Teacher Portal or through Observations in PowerTeacher Pro.

Enable Incident Creation in the PowerSchool Teacher Portal and PowerTeacher Pro.

1. On the start page, choose District Management. 

2. Choose District Setup.

3. Choose Additional System Preferences.

4. Select the Enable Incident Creation by Teachers checkbox to enable incident creation in the PowerSchool teacher portal.

5. Click Submit.