Ed-Fi Beginning of Year Setup
Introduction
Prior to publishing for a new school year, you must enable the school year in the PowerSchool Data Exchange (DEX) configuration. Use one of the following processes to enable the new school year for Ed-Fi publishing:
Enable School Year in Existing Profile - If your state's Endpoint and Authentication URLs have not changed, you can use the same profile as the previous school year.
Enable School Year in New Profile - If your state's Endpoint and Authentication URLs have changed, create a new profile prior to enabling the new school year.
Enable School Year in Existing Profile
Configure PowerSchool Data Exchange
- On the start page click the School link at the top of the page and choose District Office from the pop-up menu.
- Choose System under Setup in the main menu.
- Under Data Exchange, click General Setup.
- Select the Profile Name.
Important Note: All Communication Settings, including LEA settings, are profile specific. Verify that you have selected the correct profile before making changes.- Select the checkbox next to the School Years for which you are publishing.
Note: Refer to your Release Notes for more information on when the new school year (i.e., 2018-19 checkbox) was added to the options.
- Select the checkbox next to the School Years for which you are publishing.
- Click Save.
Run “Publish Missing” or “Publish All” for each category on the Ed-Fi Dashboard a few days prior to state funding deadlines and at the beginning and end of the school year to verify that all records are updated to the state ODS.
Ed-Fi Dashboard
The Ed-Fi Dashboard profile links are located on the main menu, under the Data Exchange heading. Links to the Ed-Fi Dashboards will display if the DEX plugin is enabled and the Ed-Fi profile setup is complete.
- On the start page, choose a profile under Data Exchange in the main menu. This will open the Ed-Fi dashboard for the selected profile.
Periodically review the Ed-Fi Reporting page to ensure “On Demand” categories like Attendance are scheduled to run.