Staff Setup
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff Search > [Select Staff Member].
- On the Start Page, click Staff Search or New Staff Entry.
- For search, select a staff member.
- Select Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Entering Information | ||||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | N/A Max 12 Max 12 N/A | PreID Fgram |
Preferred Name | Enter the teacher’s preferred name. | [Users]PreferredName | 20 | Fgram |
Email Address | Enter the teacher’s email address. | [Users]Email_Addr | 50 | Fgram |
Title | Enter the teacher’s job title. | [Users]Title | N/A | Not Required |
Gender | Enter the teacher’s gender. | [UsersCoreFields]Gender | 1 | Not Required |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the teacher is Hispanic or Latino. If you set up the option to allow the teacher to decline to specify ethnicity (District level setting), then select this value, if appropriate. Valid Values: -1 – Default, no value 0 – No, not Hispanic or Latino 1 – Yes, Hispanic or Latino 2 – Decline to specify | [Users]FedEthnicity | 1 | Not Required |
Federal Ethnicity and Race: Race | Select the checkbox for the appropriate federal race category. If you set up the option to allow the student to decline to specify race then select this value, if appropriate. | [TeacherRace]Racecd [Users]FedRaceDecline | Not Required | |
Reporting Ethnicity | Not used – see GA State Report Information below. Choose the staff members’ ethnicity from the pop-up menu. This field will continue to be used by PowerScheduler. | [Users]Ethnicity | 20 | Not Required |
SSN | Enter the staff member’s social security number. Dashes are removed automatically by GA state reports. Note: The SSN must be reported for all teachers, including long-term substitutes and 3rd-party contract employees. For PSO Courses, the Course Teacher Code must be a nine-digit number with the format: 77700xxxx where xxxx is the four-digit number identifying the college/university where the student took the PSO course. | [Users]SSN | 9 | Courses Safety EPA Fgram Student Class |
DOB | Enter the staff member’s date of birth. | [UsersCoreFields]DOB | 10 | Fgram |
Staff Type | Choose the staff type from the pop-up list. Note: Staff members with a Staff Status of Teacher display in the Additional Course Teacher Code field on the Edit Section page. | [SchoolStaff]StaffStatus | Required | |
Active | Select the checkbox to indicate the staff member is current. Note: This field was previously labeled Status with a pop-up list of Current and No longer here. | [SchoolStaff]Status | 1 | Fgram |
Entering GA State Report Information | ||||
Legal Last Name | Enter the staff member’s legal last name. Note: If populated, this field is included in reports, rather than the name entered on the Edit Information page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [S_GA_USR_X]Tch_Legal_Last_Name | Max 20 | PreID Fgram |
Legal Name Suffix | Enter the staff member’s legal suffix. The entry must meet GA DOE Guidelines for extracting names. | [S_GA_USR_X]Tch_Legal_Suffix_Name | Max 20 | Not Required |
Legal First Name | Enter the staff member’s legal first name. Note: If populated, this field is included in reports, rather than the name entered on the Edit Information page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [S_GA_USR_X]Tch_Legal_First_Name | Max 20 | PreID Fgram |
Legal Middle Name | Enter the staff member’s legal middle name. Note: If populated, this field is included in reports, rather than the name entered on the Edit Information page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [S_GA_USR_X]Tch_Legal_Middle_Name | Max 20 | Fgram |
| Role | Select the role of the staff:
| [S_GA_USR_X]Staff_Role | Max 50 | NA |
| Charter Waiver Code (CHW CODE) | Valid Values:
| [S_GA_USR_X]CHW_CODE | Max 6 | |
OAS Account Type | Select the staff member’s Account Type Reason Code. Valid values: A - Admin P - Power Teacher T - Teacher | [Teachers]GA_OAS_AccType | 1 | Not Required |
Log Entry Administrator | Select the checkbox to indicate that the staff member is an Administrator for Discipline Log entries. Valid values: 1 -box is checked | [S_GA_SSF_X]logentryadmin | 1 | Safety |
Entering Civil Rights Data Collection InformationInformation > Civil Rights Data Collection (CRDC) : CRDC Faculty Information > See CRDC Staff Setup (2020-2021) | ||||
Entering Teachers and Affiliations Information | ||||
Teacher Username | Enter the teacher’s login. | [Users]LoginID | 20 | Fgram |