PreID Labels (2018-19) - Legacy

Introduction

This version of the PreID Labels report should be used for 2018-2019 reporting.

The PreID Labels report is used to send student records so as to receive assessment test labels. The report generates a single label per test code selected, per student who qualifies, usually based on grade level. When run for the EOC test, the report may generate multiple EOCT labels per student. Note that the EOCT PreID Labels is no longer a separate report.

Selection Criteria

The PreID Labels report can be run for all active students or for a selection of students; the report will evaluate students per GA DOE rules, such as grade level, and only create an output record for those students who qualify for the particular test or tests. Students who qualify for multiple selected tests will return a record for each qualifying test.

Although a selection of students can be included in the report, it may be blank if none of the students qualify for the report. For example, a selection of 2^nd grade students will not qualify for the 3^rd Grade Writing test.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Current Selection Students	Run the report for the current selection of students or all students.
Date of test administration	Enter the test date. This value is used to select active students on this date. If a period is selected this date will be used to determine the student's teacher on this date. Note: Enter the date in a format of MM/DD/YYYY.
Test to be administered	Select the test from the pop up menu. For FY2019 only the following tests are valid: 11 - GKIDS 12 - Georgia Milestones EOC 13 - Georgia Milestones EOG Note: The test codes must be entered at the district level using the District Setup > Pre ID Test Codes page. See PreID Test Codes for more details.
Select Only Students in These Grades	Select the student grade levels to include in the report. Only students in these grade levels are included in the report output. Note: Selecting only grade levels which do not match the requirements for a selected test results in no records returned for that test. For example, selecting the 3^rd grade writing test while only selecting grade 9 here returns no records for the 3^rd grade writing test.
Report Period	Select the report period from the pop up menu. The choice will output the value of 1, 2, or 3 in the extract.
Select Period	The period is used to determine the teachers’ name to be included in each student’s record. The vendor will sort the labels by teacher name, then student name. If no period is selected, the teacher name will be left blank. Note: The EOCT test labels will ignore the period input and use the teacher name associated with the student’s EOCT course instead.
Term List	Select the term(s) from the pop-up menu. The choice will determine which course enrollments will be considered for EOCT labels. The term list will be ignored for tests other than EOCT. Note: Select terms of the current school year to be considered along with the Date of Test Administration. This field is a multi-selection pop-up menu. The report extracts students enrolled in the course based on both the date and selected term(s). Example: A school offers a course that requires EOCT testing during S1, S2, and as a year-long course. The school wants to report students only taking the class during S1. When running the report, the administrator would select the Date of Test Administration and the Term S1. If no term is selected, then students from both S1 and the year-long sections are reported because only the Date of Test Administration is considered.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

ID	Data Element	Description	[Table]FieldName	Length
PRL001	System Code	The school system code. This is the district number in PowerSchool.	[Prefs]Value [Prefs]Name=districtnumber	3
PRL002	School Code	The school code. Note: The alternate school number is extracted, if populated. Otherwise, the school number is extracted.	[Schools]Alternate_School_Number [Schools]School_Number	4
PRL003	Grade Level	The student’s grade level. Note: Grade levels -1 and -2 are extracted as PK. Grade level 0 is extracted as KK.	[Students]Grade_Level [ReEnrollments]Grade_Level	2
PRL004	First Name	The student’s first name. Note: The legal first name field is extracted, if populated.	[StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name	12
PRL005	Middle Initial	The Student’s middle name. Note: The legal middle name is extracted, if populated.	[StudentCoreFields]PSCore_Legal_Middle_Name [Students]Middle_Name	1
PRL006	Last Name	The student last name. Note: The legal last name field is extracted, if populated.	[StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name
PRL007	Student Number	The student’s local student ID. The primary purpose of this field is to provide the district with mechanism to import student data from the GTID system into PowerSchool.	[Students]Student_Number	9
PRL08	EOG EOC ELA	Indicates that the student is not taking the grade-appropriate EOG ELA Assessment because the student is enrolled in a higher level ELA course which has an EOC assessment. Note: This field only applies for students in grades 6 - 8.	[S_GA_CC_X]EOG_EOC_ELA [S_GA_SEC_X]EOG_EOC_ELA [S_GA_CRS_X]EOG_EOC_ELA	1
PRL09	Report Period	The reporting period selected at report run time. Value 2, 3.	N/A	1
PRL010	Gender	The student’s gender. Note: The legal gender field is extracted, if populated.	[StudentCoreFields]PSCore_Legal_Gender [Students]Gender	1
PRL011	Date of Birth	The student’s date of birth.	[Students]DOB	8
PRL012	EOG EOC Math	Indicates if the student is not taking the grade-appropriate EOG mathematics assessment because the student is enrolled in a higher level mathematics course that has an EOC assessment.	[S_GA_CC_X]EOG_EOC_Math [S_GA_SEC_X]EOG_EOC_Math [S_GA_CRS_X]EOG_EOC_Math	1
PRL013	EOG EOC Science	Indicates if the student is not taking the grade-appropriate EOG science assessment because the student is enrolled in a higher level science course that has an EOC assessment.	[S_GA_CC_X]EOG_EOC_Science [S_GA_SEC_X]EOG_EOC_Science [S_GA_CRS_X]EOG_EOC_Science	1
PRL014	SRC Code	Indicates Student's Primary Area	[S_GA_STU_SpecEd_X]PAE	1
PRL015	EL	Indicates whether the student is an English Learner or has limited proficiency in English at the time of the test. Formerly known as ELL and LEP.	[S_GA_STU_ESOL_C]ELFlag	1
PRL016	Section 504	Indicates whether the student qualifies for Section 504 at the time of the test.	[S_GA_STU_504_C]Is504	1
PRL017	Title I Reading	Indicates whether the student received Title I funded service in Reading, English and/or Language Arts this school year.	[S_GA_STU_TitleI_X]RELA [S_GA_REN_TitleI_X]RELA	1
PRL018	Title I Mathematics	Indicates whether the student received Title I funded service in Mathematics this school year.	[S_GA_STU_TitleI_X]Math [S_GA_REN_TitleI_X]Math	1
PRL019	Migrant	Indicates whether the student was enrolled in the Migrant Education Program at any time during the school year.	[S_GA_STU_X]Migrant	1
PRL020	EIP	Indicates whether the student is receiving Early Intervention Services at the time of the test.	[S_GA_STU_EIP_C]EIP	1
PRL021	Purpose for Taking EOC	The reason for taking the EOC test.	[S_GA_CC_X]EOC_Purpose [S_GA_SEC_X]EOC_Purpose [S_GA_CRS_X]EOC_Purpose	1
PRL022	Teacher Last Name	The teacher’s last name.	[Users]Last_Name [SchoolStaff]ID = [Sections]Teacher	12
PRL023	Teacher First Name	The teacher’s first name.	[Users]First_Name [SchoolStaff]ID = [Sections]Teacher	12
PRL024	Test ID	The test code for the test selected from the pop up menu at report run time. Note: If Test ID is 12, “Purpose for Taking EOC” cannot be blank	N/A	2
PRL025	GTID	Student’s Georgia Testing Identifier. The identification number used to uniquely identify the student throughout his/her public education years in the Georgia public school system.	[Students]State_StudentNumber	10
PRL026	Course Number	The course number is the 10-digit number designating an official core course.	[Sections]Course_Number	10
PRL027	Course Section	The section number, used to identify a unique meeting of a course.	[Sections]Section_Number	3
PRL028	Online Indicator	Indicates whether the test will be taken online. Note: Valid only for EOCT.	[S_GA_CRS_X]EOC_OnlineInd [S_GA_SEC_X]EOCT_OnlineInd [S_GA_CC_X]OnlineEOCTest [S_GA_STU_X]OnlineEOGTest	1
PRL029	Ethnic Hispanic	Indicates whether the student is Hispanic or Latino.	[Students]Fedethnicity	1
PRL030	Race Indian	Indicates whether the student is American Indian or Alaska Native.	[StudentRace]Racecd=I [StudentRace]StudentId	1
PRL031	Race Asian	Indicates whether the student is Asian.	[StudentRace]Racecd=S [StudentRace]StudentId	1
PRL032	Race Black	Indicates whether the student is African American.	[StudentRace]Racecd=B [StudentRace]StudentId	1
PRL033	Race Pacific	Indicates whether the student is New Hawaiian or Other Pacific Islander.	[StudentRace]Racecd=P [StudentRace]StudentId	1
PRL034	Race White	Indicates whether the student is Asian.	[StudentRace]Racecd=W [StudentRace]StudentId	1

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