School Setup

Data Element

Additional Information

[Table]FieldNames

Length

Used in these Reports

Entering Attendance Codes

Attendance: Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

Enrollment

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Not Required

Presence Status

Select Present or Absent as the presence status.

Note: For the Attendance and Tracking Notification function, you must set up attendance codes to track unexcused absences. Attendance codes must be marked Absent in order to be included in the unexcused absence calculation for the Enrollment report.

[Attendance_Code]Presence_Status_CD

N/A

Enrollment

Code Categories

Select the checkbox for the appropriate attendance code categories.

Note: Attendance codes must be associated with the Unexcused attendance code category to be included in the unexcused absence calculation for the Enrollment report. See the section on ATN setup for a detailed description of setting up Attendance Tracking and Notification.

[Att_Code_Code_Entity]Code_EntityID

N/A

Enrollment

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

N/A

Not Required

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

Not Required

This attendance code is considered in ADA calculations

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

Enrollment

This attendance code counts towards membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A

Enrollment

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

N/A

Not Required

Entering Attendance Code Categories

Attendance: Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

Note: For the Attendance Tracking and Notification function, you must set up an attendance code category for Unexcused absences. The Student Record-Enrollment report uses attendance codes associated with the Unexcused attendance code category to calculate unexcused absences.

[Code_Entity]CE_Code

N/A

Enrollment

Name

Enter the name of the attendance code category.

Note: The name Unexcused is not required, but the name chosen is used later with Attendance Codes and Unexcused Tracking Categories.

[Code_Entity]External_Name

N/A

Required Setup

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Not Required

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

Not Required

Entering Attendance Conversions

Attendance: Attendance Conversions

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

N/A

Enrollment

Entering Period-To-Day Conversions

Attendance: Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

Note: Either Meeting: Period-to-Day, Meeting: Time-to-Day, Daily: Code-to-Day or Daily: Time-to-Day can be used to calculate unexcused absences for the Enrollment report.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

N/A

Enrollment

Entering Code-To-Day Conversions

Attendance: Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

N/A

Enrollment

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

Note: Either Daily: Code-to-Day, Daily: Time-to-Day, Meeting: Period-to-Day, or Meeting: Time-to-Day can be used to calculate unexcused absences for the Enrollment report.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value

N/A

Enrollment

Entering Time

Attendance: Attendance Conversions > [None/Defined] > Time

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

Note: Minutes Present should have only one conversion for any given number of minutes. For example, 180 minutes cannot have a Daily Attendance Value of .75 and a second entry for 180 minutes with a Daily Attendance Value of .50; having two entries for 180 minutes will negatively impact state reporting.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

N/A

Enrollment

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value

N/A

Enrollment

Editing Attendance Mode

Attendance: Attendance Tracking and Notification > Attendance Mode Setup

Note: Attendance Tracking and Notification values should not be changed during the school year. It is recommended to wait until the end of the school year to make any necessary changes.Attendance tracking and notification functionality requires PowerSchool 6.0.1.6 or later.

Attendance Mode Value

Choose the attendance mode used as the default for your school:

• MPTD - Meeting Period to Day

• MTTD - Meeting Time to Day

• DCTD - Daily Code to Day

• DTTD - Daily Time to Day

• ITVL - Interval

For Georgia state reporting, ITVL is not valid.

[Gen]Value=MPTD, MTTD, DCTD, DTTD, or ITVL

[Gen]Name=UEAT_Mode

[Gen]Cat=Unexcused

N/A

Enrollment

Editing Unexcused Tracking

Attendance: Attendance Tracking and Notification > Unexcused Tracking Setup

Note: Attendance Tracking and Notification values should not be changed during the school year. It is recommended to wait until the end of the school year to make any necessary changes.

Tracking Category

The page displays Unexcused to indicate that the attendance code category will track unexcused absences or tardies.

Note: Choose the Att Category named earlier as the Attendance Code Category, usually Unexcused.

N/A

N/A

Enrollment

Attendance Category

Choose the attendance code category dedicated to tracking unexcused absences or tardies from the pop-up menu.

Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category.

[Gen]Value

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Enrollment

Status

Select the radio button for:

Absent – This indicates that this unexcused tracking category is used to track absences.

[Gen]Value2=Absent or Tardy

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Enrollment

Entering FTE Information

Attendance: Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

N/A

Enrollment

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

N/A

Enrollment

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

N/A

Enrollment

Setting Attendance Preferences

Attendance: Preferences (General Attendance)

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

[Prefs]Value

where [Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

where [Prefs]Name=ATT_RecordModeDaily

N/A

Enrollment

Calculation accuracy

Enter the number of decimal places to use for attendance calculation results.

Note: Recommended value is 2.

[Prefs]Value

where [Prefs]Name= att_calcaccuracydecimalplaces

N/A

Enrollment

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

where [Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

Enrollment

Editing Bell Schedules

Calendaring: Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

Enrollment

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A

Enrollment

Calendaring: Bell Schedules > Edit Bell Schedules

Period

Choose the appropriate period from the pop-up menu.

[Bell_Schedule_Items]Period_ID

N/A

Enrollment

Start time

Enter the start time for the bell schedule item.

[Bell_Schedule_Items]Start_Time

N/A

FTE 1

Enrollment

End time

Enter the end time for the bell schedule item.

[Bell_Schedule_Items]End_Time

N/A

FTE 1

Enrollment

Counts for ADA

Select the checkbox to include the bell schedule item in ADA calculations.

Note: When using Daily attendance modes only one bell schedule item may be marked as Counts for ADA. Having more than one period marked as Counts for ADA will negatively impact state reporting.

[Bell_Schedule_Items]ADA_Code

N/A

Enrollment

Use For Daily Attendance

Select the checkbox to use this bell schedule item for daily attendance.

[Bell_Schedule_Items]Daily_Attendance_Code

N/A

Enrollment

Default Time In

Enter the default time in if the bell schedule item is used for daily attendance.

[Bell_Schedule_Items]Daily_Time_In_Default

N/A

Enrollment

Default Time Out

Enter the default time out if the bell schedule item is used for daily attendance.

[Bell_Schedule_Items]Daily_Time_Out_Default

N/A

Enrollment

Setting Up the School Calendar

Calendaring: Calendar Setup

Note: Correct calendar setup affects all state reports for determination of GA DOE element Fiscal Year.

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

All reports

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

N/A

All reports

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

N/A

All reports

Tracks

Select the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

Not Required

In Sess

Select the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

N/A

All reports

Member Value

Enter the membership value for the calendar day to use

when calculating membership.

Note: The value is normally 1 for each In Session day, versus zero (0) for non-In Session days.

[Calendar_Day]MembershipValue

N/A

All reports

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

N/A

Not Required

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

N/A

Not Required

Editing Cycle Days Information

Scheduling: Days

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

Enrollment

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

N/A

Not Required

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Not Required

Adding Graduation Sets

Scheduling: Graduation Sets

Name

Enter a name for the graduation set.

Note: Required for students in grade levels 9-12 included in the Student report who entered 9^th grade prior to FY2009. It is necessary to set up graduation sets with state defined names. See the Appendix for a list of valid graduation set names.

GaFutures requires for all students.

[GradReqSets]Name

Max 3

Student

GaFutures

Editing Graduation Requirements

Scheduling: Graduation Sets > Edit Requirements

Subject Area

Enter a subject area for the courses associated with this graduation requirement. This field is for informational use only.

[GradReq]SubjectArea

N/A

Not Required

Requirement Name

Enter the name of the graduation requirement.

[GradReq]Name

N/A

Not Required

Prerequisite Hours

Enter the number of credit hours that the student must earn in order to satisfy this requirement.

[GradReq]ReqCrHrs

N/A

Not Required

Prerequisite Courses

Use one of the four options to associate courses with the graduation requirement:

Course numbers - Enter a comma-separated list of course numbers.

Credit types.

Course groups - A useful tool for assigning multiple courses to a graduation requirement.

Any course completed by the student.

[GradReq]CourseSource

[GradReq]CourseListT

[GradReq]CreditType

[GradReq]CourseGroup

N/A

Not Required

Sort Order

Enter a sort order for the graduation requirement. This setting may be used for state reporting purposes. Otherwise, the sort order is used for display purposes only.

[GradReq]SortOrder

N/A

Not Required

Entering Periods

Scheduling: Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

Note: Valid period numbers are 01 – 99.

[Period]Period_Number

2

FTE 1

FTE 3

Refresh FTE

Courses

Enrollment

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

Max 3

Courses

Period Name

Enter the period name.

[Period]Name

Max 80

Not Required

Defining Course Sections

Scheduling: Sections

Sections > [select course] > [select section] > Edit Section

Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager.

Course Number

Enter the course number for the section.

Note: The Student Class and Courses reports exclude any courses with a course number that starts with 00, unless the report expressly has an option to include the 00 course numbers.

[Sections]Course_Number

9

PreID

Courses

Fgram

Stu Class

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

2

PreID

Courses

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

FTE 1

FTE 3

Refresh FTE

PreID

Courses

Stu Class

Teacher

Choose the teacher for the section from the pop-up menu.

Note: Click the Note button in the Action column to view the 90% Attendance values for each teacher.

[Sections]Teacher

N/A

Stu Class

Courses

PreID

Course Teacher Code 90% Attendance

Note: Accessible for both Teacher - Section Lead & Teachers/ Staff - Additional

Field will auto-populate based on Attendance Calculation to Yes or No to indicate whether the instructor taught the course for at least 90% of the class instructional days. Field is read-only.

Note:

• If Override Value = Yes -> Extract Yes

• If Override Value = No -> Extract No

• If Override Value = Blank -> Extract from calculated Attendance field

[S_GA_SEC_X]CRSTCHCD90PERATTENDANCE
[S_GA_SEC_X]ADDCRSTCHCD190PERATTENDANCE

1

Stu Class

Course Teacher Code 90% Attendance Override Value

Select Yes or No from the pop-up menu to indicate whether the instructor taught the course for at least 90% of the class instructional days. This field will override Course Teacher Code 90% Attendance.

[S_GA_SEC_X]CRSTCHCD90PERATTOVERRIDE

[S_GA_SEC_X]ADDCRSTCHCD90PERATTOVERRIDE

1

Stu Class

Teachers/Staff - Additional

Add additional teachers or staff associated with the section.

Note: Click the Note button in the Action column to view the 90% Attendance values for each teacher.

[SectionTeacher]sectionid

[SectionTeacher]Teacherid

N/A

Stu Class

Section Number

Enter the section number.

Note: Section number has a maximum length of 3 alphanumeric characters for Student Record reporting,

[Sections]Section_Number

10

PreID

Courses

Fgram

Stu Class

Grade Level

Enter the grade level associated with the section.

If the grade level is blank, K is extracted.

[Sections]Grade_Level

2

Not Required

Current Enrollment

This field is view-only. The page displays the number of students enrolled in the section.

[Sections]No_of_students

3

N/A

Program

Choose a special program to associate with this section.

Note: The Alternate School Code and Alternate System Code from a special program enrollment will only be reported in the Student Class report when the program is selected here.

[Sections] ProgramID

10

Stu Class

Entering GA Specific Information

Scheduling: Sections > Edit Section: GA Specific Information

Number of Paraprofessionals in the Classroom

Choose the appropriate value from the pop-up menu.

Valid values:

1 through 4

[Sections]GA_ParaPro

1

Stu Class

Override Teacher SSN

The SSN for the instructor enrolled at a GNET campus. If this field is populated, the teacher at the GNET campus will be reported as part of the home school.

[S_GA_SEC_X]Teacher_SSN_Override

9

Stu Class

Override Teacher First Name

The first name of the instructor enrolled at a GNET campus. If this field is populated, the teacher at the GNET campus will be reported as part of the home school.

Note: If Override Teacher SSN is populated, this field must be populated.

[S_GA_SEC_X]Teacher_FirstName_Override

30

Stu Class

Override Teacher Last Name

The last name of the instructor enrolled at a GNET campus. If this field is populated, the teacher at the GNET campus will be reported as part of the home school.

Note: If Override Teacher SSN is populated, this field must be populated.

[S_GA_SEC_X]Teacher_LastName_Override

30

Stu Class

PSO Institution Code

If students are taking MOWR Courses taught by your school's high school teacher, enter the 4 digit College Code. This code ise reported as the ALT SCHOOL CODE on the Student Class (2019-20) Report.

[S_GA_SEC_X]PSO_Institution_Code

4

Stu Class

Charter Waiver Code (CHW CODE)

Valid Values:

• Blank

• (CHW101) Academic Major - Meets LEA PQ and ESSA In-Field

• (CHW102) Course Work - Meets LEA PQ and ESSA In-Field

• (CHW103) GACE - Meets LEA PQ and ESSA In-Field

• (CHW104) LEA Qualified - Meets LEA PQ. Does not meet ESSA

• (CHW105) CTAE - Meets LEA PQ and ESSA In-Field

• (CHW106) Full Flexibility -Does not meet LEA PQ or ESSA In-Field

• CHW107 - Gifted teachers actively participating in an Advanced Placement Endorsement Program

S_GA_SEC_X.CHW_CODE

6

Stu Class

Entering Course Data Overrides

Scheduling: Sections > Edit Section: Course Data Overrides

Note: These fields override the corresponding values on the courses page. Values set to blank or "Same As Course" will be set to the course values.

EIP Delivery Model

Choose the appropriate value from the pop-up menu.

Valid values:

• 1 – Augmented

• 2 – Self-Contained

• 3 – Pull-Out

• 4 – Reduced Class Model

• 5 – Reading Recovery

• 6 – Other Approved School Design

[S_GA_SEC_X]EIPDelivery

[S_GA_CRS_X]EIPDelivery

1

Stu Class

ESOL Delivery Model

Choose the appropriate value from the pop-up menu.

Valid values:

• 1 – Pull-Out

• 2 – Push-In

• 3 – Cluster Center

• 4 – Resource Center

• 5 – Scheduled Language Acquisition

• 6 – Alternative Innovative Model

• 7 – Not Served (Obsolete beginning 2011-2012)

• 8 – Sheltered Content

• 9 – Dual Language Immersion

• A - Scheduled Language Acquisition at a Newcomer Program

• B - Sheltered Content at a Newcomer Program

[S_GA_SEC_X]ESOLDelivery

[S_GA_CRS_X]ESOLDelivery

1

Courses

Stu Class

Immersion Language

Required when ESOL Delivery Model = 9

Choose the appropriate immersion language from the pop-up menu.

See the Language Codes for valid values.

[S_GA_SEC_X]ImmersionLanguage

2

Courses

Special Education Delivery Model

Indicates the Special Education delivery model used in this section.

See Special Education Delivery Model for valid values.

[S_GA_SEC_X]SPED_Delivery_Model

[S_GA_CRS_X]SPED_Delivery_Model

1

Special Education Program Primary Area

Choose the primary area served in this section.

See Special Education Primary Area for valid values.

[S_GA_SEC_X]SpEd_PrimaryArea

[S_GA_CRS_X]SpEd_PrimaryArea

1

Gifted Delivery Model

Select the appropriate value from the drop-down list.

Refer to Gifted Delivery Model for valid values:

Note: If Gifted Delivery Model is 1, then Gifted Content Area of Curriculum must be 01.

If Gifted Delivery Model is 7, then Gifted Content Area of Curriculum must be blank.

If Program Code is I, then Gifted Delivery Model is required.

[S_GA_SEC_X]GiftedDelivery

[S_GA_CRS_X]GiftedDelivery

1

Courses

Stu Class

Gifted Content Area of Curriculum

Choose the appropriate value from the pop-up menu.

Valid values:

• 01 - Interdisciplinary/Enrichment

• 07 - Language Arts

• 08 - Reading

• 09 -Social Studies

• 10 - Science

• 11 - Math

• 12 - Fine Arts

• 13 - Foreign Language

• 14 -Technology

Note: If this field is populated, then Gifted Delivery Model must be populated.

[S_GA_SEC_X]GiftedContentArea

[S_GA_CRS_X]GiftedContentArea

2

Courses

Section Credit Qualifier

Enter the appropriate section credit qualifier.

Note: Both Section level and Course level data entry is available. In the report output the Section level value overrides the Course level value.

The course value is displayed above of the data entry field. If the section value is set to blank, it will be changed to match the course value.

Note: Credit Qualifier must be alphanumeric. Special characters are not allowed.

[S_GA_SEC_X]CreditQualifier

Also see [S_GA_CRS_X]CreditQualifier

Max 10

GaFutures

Section Weighting Indicator

Enter the appropriate section weighting indicator.

Note: Both Section level and Course level data entry is available. In the report output the Section level value overrides the Course level value.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

Note: Weighting Indicator must be alphanumeric. Special characters are not allowed.

[S_GA_SEC_X]WeightingInd

Also see [S_GA_CRS_X]WeightingInd

Max 15

GaFutures

Online Course

Select this checkbox if students can take this section or course online.

Note: The Online Course will display Y in reports when:

• the Online Course checkbox is selected (even if the MOWR: Location of Enrollment field has a value other than (4) Online Course.

Or

• the Online Course checkbox is NOT selected but the MOWR: Location of Enrollment field has a value (4) Online Course.

[S_GA_SEC_X]OnlineCourse

[S_GA_CRS_X]OnlineCourse

1

Stu Class

No Grade Expected

Select the checkbox to indicate that no grade is expected from this course. When selected, the Student Class report will extract a value of Z for this section.

Note: Student level, Section level, and Course level data entry is available. In the report output, the Student level value overrides the Section level and the Section level value overrides the Course level value.

[S_GA_SEC_X]NoGradeExpected

[S_GA_CRS_X]NoGradeExpected

1

Stu Class

Inclusion Code

Indicates the inclusion code to be applied to all students enrolled in this section.

Note: Section level, Course level, and Student-level data entry are available. In the report output, the Section level values override the Course level values, and the Student level values override the Section level.

Valid Values:

• 4 - Paraprofessional Segments

• 5 - Interpreter Segments

• 6 - Job Coach Segments

• 7 - Assistive Personnel Segments

• 8 - Certified Teacher-Not Special Education Segments

• 9 - Certified Special Education Teacher/Collaborative Model Segments

  

  If the value 3 is selected then the same will be included in the report output

[S_GA_SEC_X]InclusionCode

Also see [S_GA_CRS_X]InclusionCode

1

Stu Class

Refresh FTE

Teacher Class

MOWR: Location of Enrollment: Section

Choose the location of the dual enrollment services. Indicates course taken on the K-12 campus, USG campus, TCSG campus or via online course.

Valid values:

• 1 - K-12 Campus

• 2 - TCSG Campus

• 3 - USG Campus

• 4 - Online Course

• 5 - Private PSO Institution

Note: Both Section level and Course level data entry is available. In the report output, the Section level values override the Course level values.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

Note: Location of Enrollment must be set for the FTE Package to calculate Program Codes of 6 or 7.

Student Class evaluates online courses using LOE of 4.

[S_GA_SEC_X]LocEnroll

Also see [S_GA_CRS_X]LocEnroll

N/A

Refresh FTE

Stu Class

Course

This is EOC Testing Course

Select the checkbox to indicate that the section should be included in the PreID report when the Georgia MileStones EOC (12) test code is chosen on the PreID Labels run reports page.

The student enrollment in this section will be included in the PreID Labels report output.

Valid values:

1 - checkbox is selected

[S_GA_SEC_X]EOCT_Course

1

PreID

EOC Online Indicator

Select the checkbox to indicate that the EOC Test for this section is being taken online.

Valid values:

1 - checkbox is selected

Note: Selecting this checkbox indicates students will take the test online. The default is unchecked which indicates students will not take the test online.

[S_GA_SEC_X]EOCT_OnlineInd

1

PreID

Purpose for taking EOC

Choose the reason a student would take an EOC test.

Choose to use the same value as the course or select a different value for the section.

Valid values:

• 1 - Completion of course

• 2 - Makeup from previous administration

• 3 – Retest

• 4 - Test-Out

• 5 - Validation of credit

Note: This field cannot be blank if the Test ID is 12.

[S_GA_SEC_X]EOC_Purpose

Also see

[S_GA_CRS_X]EOC_Purpose

1

PreID Labels

EOG EOC ELA

Choose to use the same value as the course or select a different value for the section.

Valid values:

• (Y) This student took an EOC assessment.

• (N) This student didn't not take an EOC assessment.

[S_GA_CRS_X]EOG_EOC_ELA

[S_GA_SEC_X]EOG_EOC_ELA

1

EOG EOC Math

Choose to use the same value as the course or select a different value for the section.

Valid values:

• (Y) This student took an EOC assessment.

• (N) This student didn't not take an EOC assessment.

[S_GA_CRS_X]EOG_EOC_Math

[S_GA_SEC_X]EOG_EOC_Math

1

EOG EOC Science

Choose to use the same value as the course or select a different value for the section.

Valid values:

• (Y) This student took an EOC assessment.

• (N) This student didn't not take an EOC assessment.

[S_GA_CRS_X]EOG_EOC_Science

[S_GA_SEC_X]EOG_EOC_Science

1

Category of WBL Program

Indicates if student is in a work-based learning program and what type of program if in one.

Valid values:

• (c) Cooperative Education

• (I) internship

• (G) Great Promise Partnership

• (E) Employability Skills Development

• (Y) Youth Apprenticeship Program

• Blank - student is not in a Work-based Learning Program

Note: Must be indicated for students who are enrolled in WBL courses.

[S_GA_CRS_X]Category_of_WBL_Program

[S_GA_SEC_X]Category_of_WBL_Program

1

Credit Recovery Indicator

Select the checkbox to indicate that the section is being taken for credit recovery purposes.

Valid values:

1 - checkbox is selected

Note: Selecting this checkbox indicates this is a credit recovery class for all students enrolled in the section.

[S_GA_SEC_X]CreditRecovery

1

Course

Stu Class

FTE 1

FTE 3

Section This is an SLO Course

Select the checkbox to indicate that the section has defined Student Learning Objectives (SLO).

Valid values:

1 - checkbox is selected

Note: Both Section level and Course level data entry is available.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

[S_GA_SEC_X]SLOCourse

1

Sys Crs

Section SLO Measure Type

Choose the type of SLO measure type associated with the section.

Valid values:

• 1 - Individual Student Percent

• 2 - Uniform Rubric

Note: Both Section level and Course level data entry is available.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

[S_GA_SEC_X]SLOMeasureType

1

Sys Crs

Section SLO Target

When the SLO Measure Type is selected, indicate the SLO Target to be used for the section.

Note: SLO Target data entry is done via the District Setup > SLO Targets link.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

[S_GA_SEC_X]SLOMeasureType

40

Not Required

SLO Pre-measure Exemption Code

Exemption code to use in place of SLO Pre-measure scores for this section. This code applies to all students in the section.

Valid values:

• 900 - Student transferred in or out of the district

• 901 - Student transferred to or from another school in district

• 902 - Student's schedule changed/Outside test window

• 903 - Student is hospital/homebound or IEP home placement

• 904 - Student has an alternate SLO

• 905 - The student is repeating the course

• 906 - The measure is not given in this marking period/multiple parts of course

• 907 - This section of the course does not have a SLO measure

• 908 - Testing Irregularity

[S_GA_SEC_X]SLOPreExemption

3

Not Required

SLO Post-measure Exemption Code

Exemption code to use in place of SLO Post-measure scores for this section. This code applies to all students in the section.

Valid values: See SLO Pre-measure Exemption Code.

[S_GA_SEC_X]SLOPostExemption

3

Not Required

Section Approved for High School Credit

Select the checkbox to indicate that the section has been approved for middle school students (grade 6-8) to receive high school credit.

Valid values:

1 - checkbox is selected

Note: Historical Grade Earned Credit Hours required for state reporting.

Note: Both Section level and Course level data entry is available. In the report output the Section level value overrides the Course level value.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

[S_GA_SEC_X]HSCreditApproved

see also [S_GA_CRS_X]HSCreditApproved

1

Stu Class

Section does not provide opportunity to learn entire content (Content Completer = N)

Select the checkbox to indicate that the section is always associated with a Content Completer value of N.

Valid values:

1- checkbox is selected

Note: Both Section level and Course level data entry is available. In the report output the Section level value overrides the Course level value.

The course value is displayed above the data entry field. If the section value is set to blank, it will be changed to match the course value.

FY16: Content Completer is only required for grades 1-8.

[S_GA_SEC_X]NotContentCompleter

1

Stu Class

Editing Student Class Information

Scheduling: Sections > Edit Section: Student Class Information

The Teacher 90% Attendance fields are now located in the Teacher-Section Lead and Teachers/Staff - Additional tables above. Click the Note button in the Action column to view the 90% Attendance values for each teacher.

Entering CRDC Information

Scheduling: Sections > Edit Section: Student Class Information > Civil Rights Data Collection (CRDC) > See CRDC School Setup (2020-2021)

Entering Years & Terms

Scheduling: Years & Terms > Edit/New Terms

Name

Enter the name of the term.

[Terms]Name

N/A

Not Required

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

Max 60

GaFutures

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

All reports

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

All reports

What portion of the school year does this term represent?

Choose the appropriate portion from the pop-up menu.

Note: The Course Profile and Courses reports use the term portion field to determine the marking period for the course.

Valid values for GA DOE Marking Periods:

• Full Year = Y1

• 1/2 = S

• 1/3 = T

• 1/4 = N

• 1/6 = X

[Terms]Portion = 1, 2, 3, 4, or 6

2

Courses

Stu Class