PreID Labels 2019-20

Introduction

This version of the PreID Labels report should be used for 2019-2020 reporting. For reporting prior to 2019-2020, see PreID Labels 2018-2019.

The PreID Labels report is used to send student records so as to receive assessment test labels. The report generates a single label per test code selected, per student who qualifies, usually based on grade level. When run for the EOC test, the report may generate multiple EOCT labels per student. Note that the EOCT PreID Labels is no longer a separate report.

Selection Criteria

The PreID Labels report can be run for all active students or for a selection of students; the report will evaluate students per GA DOE rules, such as grade level, and only create an output record for those students who qualify for the particular test or tests. Students who qualify for multiple selected tests will return a record for each qualifying test.

Although a selection of students can be included in the report, it may be blank if none of the students qualify for the report. For example, a selection of 2^nd grade students will not qualify for the 3^rd Grade Writing test.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Current Selection Students	Run the report for the current selection of students or all students.
Date of test administration	Enter the test date in a format of MM/DD/YYYY. This value is used to select active students on this date. If a period is selected, this date will be used to determine the student's teacher on this date.
Test to be administered	Select the test to be administered. For FY2019 only the following tests are valid: 12 - Georgia Milestones EOC 13 - Georgia Milestones EOG Note: The test codes must be entered at the district level using the District Setup > Pre ID Test Codes page. See PreID Test Codes for more details.
Select Only Students in These Grades	Select the student grade levels to include in the report. Only students in these grade levels are included in the report output. Note: Selecting only grade levels which do not match the requirements for a selected test results in no records returned for that test. For example, selecting the 3^rd grade writing test while only selecting grade 9 here returns no records for the 3^rd grade writing test.
Report Period	Select the report period. The choice will output the value of 2 or 3 in the extract.
Select Period	The period is used to determine the teachers’ name to be included in each student’s record. Labels are sorted by teacher name, then student name. If no period is selected, the teacher name will be left blank. Note: The EOCT test labels will ignore the period input and use the teacher name associated with the student’s EOCT course instead.
Term List	Select the term(s). This choice determines which course enrollments will be considered for EOCT labels. The term list is ignored for tests other than EOCT. Note: Select terms of the current school year to be considered along with the Date of Test Administration. This field is a multi-selection list. The report extracts students enrolled in the course based on both the date and selected term(s). Example: A school offers a course that requires EOCT testing during S1, S2, and as a year-long course. The school wants to report students only taking the class during S1. When running the report, the administrator would select the Date of Test Administration and the Term S1. If no term is selected, then students from both S1 and the year-long sections are reported because only the Date of Test Administration is considered.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

ID	Data Element	Description	[Table]FieldName	Length	Start & End Positions
PRL001	System Code	The school system code. This is the district number in PowerSchool.	[Prefs]Value [Prefs]Name=districtnumber	3	1	3
PRL002	School Code	The school code. Note: The alternate school number is extracted, if populated. Otherwise, the school number is extracted.	[Schools]Alternate_School_Number [Schools]School_Number	4	4	7
PRL003	Grade Level	The student’s grade level. Note: Grade levels -1 and -2 are extracted as PK. Grade level 0 is extracted as KK.	[Students]Grade_Level [ReEnrollments]Grade_Level	2	8	9
PRL004	First Name	The student’s first name. Note: Extracted from the Legal First Name field, if populated.	[StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name	12	10	21
PRL005	Middle Initial	The student’s middle initial. Note: Extracted from the Legal Middle Name field, if populated. .	[StudentCoreFields]PSCore_Legal_Middle_Name [Students]Middle_Name	1	22	22
PRL006	Last Name	The student last name. Note: Extracted from the Legal Last Name field, if populated.	[StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name	12	23	34
PRL007	Filler	Filler	N/A	8	35	42
PRL08	EOG EOC ELA	Indicates whether the student is not taking the grade-appropriate EOG ELA Assessment because the student is enrolled in a higher level ELA course which has an EOC assessment. Note: Applies only for students in grades 6 - 8. Valid values: Y - Yes, this student will take an EOC assessment N - No, this student will not take an EOC assessment blank	[S_GA_CC_X]EOG_EOC_ELA [S_GA_SEC_X]EOG_EOC_ELA [S_GA_CRS_X]EOG_EOC_ELA	1	43	43
PRL09	Report Period	The reporting period selected at report run time. Valid values 2 - Cycle 2 3 - Cycle 3	N/A	1	44	44
PRL010	Gender	The student’s gender. Note: Extracted from the Legal Gender field, if populated. Valid values: F - Female M - Male	[StudentCoreFields]PSCore_Legal_Gender [Students]Gender	1	45	45
PRL011	Date of Birth	The student’s date of birth.	[Students]DOB	8	46	53
PRL012	EOG EOC Math	Indicates if the student is not taking the grade-appropriate EOG mathematics assessment because the student is enrolled in a higher level mathematics course that has an EOC assessment. Note: Applies only for students in grades 6 - 8. Y - Yes, this student will take an EOC assessment N - No, this student will not take an EOC assessment blank	[S_GA_CC_X]EOG_EOC_Math [S_GA_SEC_X]EOG_EOC_Math [S_GA_CRS_X]EOG_EOC_Math	1	54	54
PRL013	EOG EOC Science	Indicates if the student is not taking the grade-appropriate EOG science assessment because the student is enrolled in a higher level science course that has an EOC assessment. Note: Applies only for students in grades 6 - 8. Y - Yes, this student will take an EOC assessment N - No, this student will not take an EOC assessment blank	[S_GA_CC_X]EOG_EOC_Science [S_GA_SEC_X]EOG_EOC_Science [S_GA_CRS_X]EOG_EOC_Science	1	55	55
PRL014	SRC Code	Indicates student's primary area of disability. See Special Education Primary Area for valid values. Notes: If a student has a Special Education Exit Date but it is in the future, the SRC code is extracted for the student. Students older than 10 as of September 1 cannot have a primary area of 8 - Significant Development Delay.	[S_GA_STU_SpecEd_X]PAE	1	56	56
PRL015	EL	Indicates whether the student is an English Learner or has limited proficiency in English at the time of the test. Formerly known as ELL and LEP. See EL Information Codes for valid values.	[S_GA_STU_ESOL_C]ELFlag	1	57	57
PRL016	Section 504	Indicates whether the student qualifies for Section 504 at the time of the test. Valid values: Y - Yes N - No	[S_GA_STU_504_C]Is504	1	58	58
PRL017	Title I Reading	Indicates whether the student received Title I funded service in Reading, English and/or Language Arts this school year. Valid values: Y - Yes N - No	[S_GA_STU_TitleI_X]RELA [S_GA_REN_TitleI_X]RELA	1	59	59
PRL018	Title I Mathematics	Indicates whether the student received Title I funded service in Mathematics this school year. Valid values: Y - Yes N - No	[S_GA_STU_TitleI_X]Math [S_GA_REN_TitleI_X]Math	1	60	60
PRL019	Migrant	Indicates whether the student was enrolled in the Migrant Education Program at any time during the school year. Valid values: Y - Yes N - No C - Continuation of Service	[S_GA_STU_X]Migrant	1	61	61
PRL020	EIP	Indicates whether the student was receiving Early Intervention Services at the time of the test.	[S_GA_STU_EIP_C]EIP	1	62	62
PRL021	Purpose for Taking EOC	The reason for taking the EOC test. Note: If Test ID is 12, Purpose for Taking EOC cannot be blank. Valid values: 1 - Completion of course 2 - Makeup from previous administration 3 - Retest 4 - Test-Out 5 - Validation of credit	[S_GA_CC_X]EOC_Purpose [S_GA_SEC_X]EOC_Purpose [S_GA_CRS_X]EOC_Purpose	1	63	63
PRL022	Teacher Last Name	The teacher’s last name.	[Users]Last_Name [SchoolStaff]ID = [Sections]Teacher	12	64	75
PRL023	Teacher First Name	The teacher’s first name.	[Users]First_Name [SchoolStaff]ID = [Sections]Teacher	12	76	87
PRL024	Test ID	The test code for the test selected at report run time. Valid values: 12 - Georgia Milestones EOC 13 - Georgia Milestones EOG Note: If Test ID is 12, “Purpose for Taking EOC” cannot be blank.	N/A	2	88	89
PRL025	GTID	The student’s Georgia Testing Identifier. The identification number used to uniquely identify the student throughout his/her public education years in the Georgia public school system.	[Students]State_StudentNumber	10	90	99
PRL026	Course Number	The course number for EOC. The course number is the 10-digit number designating an official core course. Note: Required if Test ID is 12. Course number is blank for all other Test IDs.	[Sections]Course_Number	10	100	109
PRL027	Course Section	The section number, used to identify a unique meeting of a course. Note: Required if Test ID is 12. Must be blank for all other Test IDs.	[Sections]Section_Number	3	110	112
PRL028	Online Indicator	Indicates whether the test will be taken online. Note: Valid only for EOCT.	[S_GA_CRS_X]EOC_OnlineInd [S_GA_SEC_X]EOCT_OnlineInd [S_GA_CC_X]OnlineEOCTest [S_GA_STU_X]OnlineEOGTest	1	113	113
PRL029	Ethnic Hispanic	Indicates whether the student is Hispanic or Latino.	[Students]Fedethnicity	1	114	114
PRL030	Race Indian	Indicates whether the student is American Indian or Alaska Native.	[StudentRace]Racecd=I [StudentRace]StudentId	1	115	115
PRL031	Race Asian	Indicates whether the student is Asian.	[StudentRace]Racecd=S [StudentRace]StudentId	1	116	116
PRL032	Race Black	Indicates whether the student is African American.	[StudentRace]Racecd=B [StudentRace]StudentId	1	117	117
PRL033	Race Pacific	Indicates whether the student is New Hawaiian or Other Pacific Islander.	[StudentRace]Racecd=P [StudentRace]StudentId	1	118	118
PRL034	Race White	Indicates whether the student is Asian.	[StudentRace]Racecd=W [StudentRace]StudentId	1	119	119

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