Student Setup
Introduction
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
On the Start Page, select the School link at the top of the page.
Choose the appropriate school.
Click Submit.
Select the first letter of the student's last name.
Select a student from the list. The last accessed student information page opens for the student selected.
Note: For more information on code values, Refer to the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Entering General DemographicsDemographics | ||||
Name (last, first MI) | Enter the student’s name. Format: LastName, FirstName MiddleName The first and last name must be at least two characters each. The middle initial must be an alpha character (A-Z) or blank. Note: Some GA state reports also use the legal name fields on the Georgia General Information student page. | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | N/A 50 50 30 | FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram Stu Class |
Legal Name (last, first, MI, suffix) | Enter the legal student’s name. Format: LastName, FirstName MiddleName The first and last name must be at least two characters each. The middle initial must be an alpha character (A-Z) or blank. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | N/A 50 50 30 | FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram Stu Class |
Home Address | Enter the student’s address. The apartment name/No and the street name. | [Students]Street [Students]City [Students]State [Students]Zip | 30 25 2 5 | Address GaFutures Fgram |
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone | Max 80 | GaFutures |
DOB | Enter the student’s date of birth. Entry Format: [M]M/[D]D/[YY]YY Note: Output format is YYYYMMDD. | [Students]DOB | 8 | FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the student is Hispanic or Latino. If you set up the option to allow the student to decline to specify ethnicity (District level setting), then select this value, if appropriate. Valid Values:
| [Students]FedEthnicity | 1 | FTE 1 FTE 3 PreID Student |
Federal Ethnicity and Race: Race | Select for the appropriate federal race category. If you set up the option to allow the student to decline to specify race then select this value, if appropriate. | [StudentRace]Racecd [Students]FedRaceDecline | FTE 1 FTE 3 PreID Student | |
Scheduling/Reporting Ethnicity | Choose the student’s ethnicity, to be used in PowerSchool reports. | [Students]Ethnicity | 20 | GaFutures |
Father’s Home Phone | Enter the home phone number for the student’s father. | [Students]Father_Home_Phone | Max 80 | GaFutures |
Gender | Choose either female or male. Valid values:
| [Students]Gender | 1 | FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram |
Legal Gender | Choose either female or male Valid values:
| [StudentCoreFields]PSCore_Legal_Gender | 1 | FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram |
Previous Student ID |
| [Students]PrevStudentID | 9 | FTE 1 Student |
SSN | Enter the student’s social security number. Note: When dashes are included in the SSN each report will remove the dashes as needed. | [Students]SSN | 9 | All reports |
Student Number | Enter the locally assigned student number. Note: The primary use of this student number is to import data from the GTID system into PowerSchool when a GTID is assigned. | [Students]Student_Number | N/A | GUIDE PreID Student GaFutures |
Entering Other Information for State ReportingOther Information | ||||
Homeless Code | Enter the homeless code. | [Students]Homeless_Code | N/A | Not Required |
Date of Entry into USA | Enter the student’s date of entry into USA. This field can also be entered on the State/Province - GA > General Information page. | [Students]DateOfEntryIntoUSA | 8 | Student |
Primary Language Code | Enter the primary language code. Must add a leading 0. This field can also be found on the State/Province - GA > General Information page. Refer to Language Codes for valid values. | [Students]PrimaryLanguage | 2 | Student |
Secondary Language Code | Enter the secondary language code. | [Students]SecondaryLanguage | N/A | Not Required |
Adding Parent Contact InformationParents | ||||
Mother’s Name | Enter the mother’s name. Format: LastName, FirstName MiddleName | [Students]Mother | N/A | Not Required |
Father’s Name | Enter the father’s name. Format: LastName, FirstName MiddleName | [Students]Father | Max 60 | GaFutures |
Guardian Name (Last, First, Middle) | Enter the guardian’s name. | [Students]Guardian_Ln [Students]Guardian_Fn [Students]Guardian_Mn | N/A | Not Required |
Grandparent | Select to indicate if the guardian is a grandparent. | [Students]GuardianIsGrandParent | 1 | |
Guardian’s email address | Enter the guardian’s email address. | [Students]GuardianEmail | 100 | Fgram |
Entering GA State InformationState/Province – GA The state/province page will display as a menu page with multiple links, or with tabs at the top of the page. The default is menu. Tabs are enabled via District School Setup > District Info. | ||||
Defining General InformationState/Province – GA > General Information State/Province – GA > General Info tab | ||||
Student Information | ||||
Exclude from State Reporting | Select to exclude the student from state reporting. | [Students]State_ExcludeFromReporting | 1 | All reports |
GTID - State Student ID | Enter the student’s state identification number. Note: This is the GTID number. | [Students]State_StudentNumber | 10 | FTE 1 FTE 3 PreID GUIDE Student EPA Fgram Stu Class |
Legal Last Name | Enter the student’s legal last name. Note: If populated, this field is included in reports, rather than the name entered on the Demographics page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [StudentCoreFields]PSCore_Legal_Last_Name | Max 60 | FTE 1 FTE 3 PreID GUIDE Student Fgram Stu Class |
Legal Name Suffix | Select the name suffix. The entry must meet GA DOE Guidelines for extracting names. Refer to Name Suffix Codes for valid values. Note: For students with an existing invalid value for Legal Name Suffix, the existing value will be displayed at the bottom of the Legal Name Suffix pop-up list, appended with “Unknown”. This must be changed to a valid option before the page can be submitted without error. | [StudentCoreFields]PSCore_Legal_Suffix | Max 10 | GUIDE |
Legal First Name | Enter the student’s legal first name. Note: If populated, this field is included in reports, rather than the name entered on the Demographics page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [StudentCoreFields]PSCore_Legal_First_Name | Max 60 | FTE 1 FTE 3 PreID GUIDE Student Fgram Stu Class |
Legal Middle Name | Enter the student’s legal middle initial. Note: If populated, this field is included in reports, rather than the name entered on the Demographics page. The value must be at least two characters and meet GA DOE Guidelines for extracting names. | [StudentCoreFields]PSCore_Legal_Middle_Name | Max 60 | FTE 1 FTE 3 PreID GUIDE Student Fgram Stu Class |
Middle Name Verified | Indicates the registrar has verified that the student has no middle name or has a middle initial only as verified against the student’s birth certificate. Valid values:
| [S_GA_STU_X]MiddleNameVerified | 1 | GUIDE |
Pre-K Program Code (Current Pre-K Students only) | Enter the student’s pre-kindergarten program code. This is required for pre-K students, and may be left blank for students in other grades. Refer to Pre-K Program Codes for valid values. | [S_GA_STU_PK_X]ProgramCode [S_GA_REN_PK_X]ProgramCode | 2 | Student EarlyCare |
Student Status | Choose the student’s status. Valid values:
When a student is enrolled, or at the beginning of a school year, the status for each student should be set considering the question “What was the student’s status on the FIRST DAY of this enrollment?” For FTE March Cycle 3 the Student Status should always be reported as ‘N’ per the FTE layout rule which states: If REPORT PERIOD = '3', STUDENT STATUS must be = 'N' (Normal) and withdrawal date and reason must be blank. Student Status of W is calculated depending on the student’s enrollment status and exit date as of the state report Count Date. On the Transfer Information page of a student, if Pre-Registered is displayed, then the student is excluded from the C01 Student Level report. Pre-Registered students are the ones who have started before the entry date. The enrollment status for Pre-Registered students is stored as -1 in the database. | [S_GA_STU_X]StudentStatus [S_GA_REN_X]StudentStatus | 1 | Student FTE 1 FTE 3 |
FTE Student Status | Select the relevant value from the drop-down list. Valid values:
| [S_GA_STU_X]StudentFTEStatus | 1 | Student FTE 1 FTE 3 |
Remedial Educ Subject Code | Choose the appropriate code. Refer to Remedial Education Subject Codes for valid values. | [S_GA_STU_X]RESC [S_GA_REN_X]RESC | 1 | Student |
Special Needs Code | Choose the appropriate code. Valid values:
| [S_GA_STU_X]SpecNeedsCode [S_GA_REN_X]SpecNeeds_Code | 1 | Student |
SST/RTI Level 3 | Select to indicate that the student participated in the SST/RTI Level 3 process at any point during the current year. | [S_GA_STU_X]SST [S_GA_REN_X]SST | 1 | Student |
Home School Override | Indicate the student's home school if different from default. If the home school is an in-district school, choose the school. If the home school is an out-of-district school, manually enter the school number in the text field. | [S_GA_STU_X]SchoolNumberOverride [S_GA_REN_X]SchoolNumberOverride | 4 | |
STEAM/STEM Program Participant | Choose the appropriate value from the pop-up menu to indicate if the student participates in a STEAM/STEM Program. Valid values:
| [S_GA_STU_X]SteamStemParticipant | 1 | |
Dextor Mosely | Valid values:
Note: If the value is "Y", the FTE report extracts the System of Residency element in the report output. If the value is "N", then the existing logic of reporting System of residency is followed. | [S_GA_STU_X]DextorMosely | 1 | FTE 2023 |
System of Residence | The student’s system of residence. This is the code for the Georgia system where the student resides, and is required when the student’s system of residence is not the local district. This code is entered on the General Information page. Refer to Residence Codes for valid values. Notes:
| [S_GA_STU_X]ResidenceDistrict [S_GA_REN_X]ResidenceDistrict | 3 | GUIDE FTE 1 FTE 3 Student |
County of Residence | Choose the student’s county of residence. Refer to Residence Codes for valid values. Note: Must be an active system code in the Facilities Database in the range of 601-759, or equal to 800 for non-resident. | [S_GA_STU_X]ResidenceCountry [S_GA_REN_X] ResidenceCountry | 3 | Student |
Resident Status Code (for Cycles 1 & 3) | Choose the student's resident status. Refer to Resident Status Codes for valid values. Notes:
| [S_GA_STU_X]ResStatusCode [S_GA_REN_X]ResStatusCode | 1 | FTE 1 FTE 3 |
Active Military Parent/Guardian | Select to indicate that the student has an active military parent or guardian. | [S_GA_STU_X]Military_Parent [S_GA_REN_X]Military_Parent | 1 | Student |
Military Reserve Parent/Guardian | Indicates the student has a parent or guardian who is currently in US Armed Forces military reserve. Must equal one of the following:
Note: Added to Student layout position 77. If student has one parent or guardian that is MILITARY RESERVE and one parent or guardian that is ACTIVE MILITARY, both data elements may be marked ‘Y’. | [S_GA_STU_X]MilitaryReserve | 1 | Student |
Residential Environment Code | Choose the appropriate value. Valid values:
| [S_GA_STU_X]Residential_Environ [S_GA_REN_X]Residential_Environ | 1 | FTE 1 FTE 3 Student |
Homeless Primary Night Shelter | Choose the appropriate value. Valid values:
| [S_GA_STU_X]HomelessPrimaryShelter [S_GA_REN_X]HomelessPrimaryShelter | 1 | Student |
Immigrant Status | Choose Yes or No. Valid values:
| [S_GA_STU_X]Immigrant | 1 | System (A01) |
Immigrant Program Participation | Valid values:
| [S_GA_STU_X]ImmigrantProgParticipation | 1 | FTE 2023 |
Summer Immigrant Program Participation | Valid values:
| [S_GA_STU_X]SummerImmiProgParticipation | 1 | FTE 2023 |
Migrant | Choose Yes or No. Valid values:
| [S_GA_STU_X]GMigrant | 1 | PreID Student |
Priority For Service | Choose Yes, No to indicate if the student is identified as Priority For Service (PFS) by the Migrant Education Program. Note: Blank is the default value. | [S_STU_X]PriorityForService | 1 | Student |
Date of Entry to U.S. School | Enter the student’s first school day in a U.S. school. This field can also be entered on the students Other Information page. Format: MM/DD/YYYY GA DOE Note: DATE OF ENTRY TO U.S. SCHOOLS is the date the student first enrolled in school in the United States. This date is required if the student was born outside the USA. USA born students include those students born in USA territories, such as Puerto Rico, Virgin Islands, Guam, etc. Students born in the USA, but have never attended a US school may also enter date of entry. If a student will be counted as first year in US school for AYP purposes, the student must have a date of entry. | [Students]dateOfEntryIntoUSA | 10 | Student |
Less Than 3 Years Total in US Schools (36 months) | Choose Yes or No to indicate if the student has attended US schools for a cumulative total less than three years (36 months). | [S_GA_STU_X]LT_3_YearsUSSch | 1 | Student |
City of Birth | Enter the student’s birth city. Note: Field no longer used for state reporting. Use the Place of Birth field for Student Record reporting. | [S_GA_STU_X]CityofBirth | 30 | Not Required |
State of Birth | Chooses the student’s birth state. Note: Field no longer used for state reporting. | [S_GA_STU_X]StateofBirth | 2 | Not Required |
Place Of Birth | Choose the student’s place of birth. Note: Must be one of the valid codes 0010-2460 or 9999. Blanks are not allowed. | [S_GA_STU_X]PlaceOfBirth | 4 | Student |
Country of Origin | Choose the student’s birth country. Note: Field no longer used for state reporting. | [S_GA_STU_X]OriginCountry | 30 | Not Required |
Date of ELP Screener | Enter the date the student was first tested for EL program eligibility. Note: This field is also available on the ESOL tab. | [S_GA_STU_X]DateofELPScreener | N/A | Student |
Student Primary Language | Choose the appropriate language. This field can also be updated on the students Other Information page. Refer to Language Codes for valid values. Notes:
| [S_GA_STU_ESOL_C]ELFlag | 2 | Student |
Parent Communication Language | Choose the appropriate language. Refer to Language Codes for valid values. Notes:
| [S_GA_STU_X]ParentCommunicationLang | 2 | Student |
High School Graduation Information | ||||
Date Entered 9th Grade | Enter the date that the student entered the 9th grade for the first time. Format: MM/DD/YYYY Note: DD may be entered as 00 if exact day is unknown. | [S_GA_STU_X]EntryDate_9th | 10 | Student GaFutures |
Diploma Type | Choose the appropriate value. Refer to Diploma Types for valid values. Note: If the student has a segment SID (R code) or PID (S code), the diploma type should be S. Diploma type should be blank if withdrawal code is G. | [S_GA_STU_X]DiplomaType [S_GA_REN_X]DiplomaType | 1 | FTE 1 Student GaFutures |
Graduation Program of Study | Choose the appropriate program. Refer to Graduation Programs of Study for valid values. Note: Student must be in grades 09-12. | [S_GA_STU_X]GraduationProgram [S_GA_REN_X]GraduationProgram | 1 | Student |
Bi-Literacy Diploma Seal | Select if this is a graduating student who completed all English Language Arts requirements for graduation with an overall grade point average of 3.0 or higher in the English Courses and who showed proficiency in one or more foreign languages other than English, demonstrated by passing a foreign language advanced placement exam with a score of 4 or higher. Note: Bi-literacy Diploma seal must be selected when BI-LIT LANGUAGE 1 is not blank. | [S_GA_STU_X]BiLiteracyDiplomaSeal | 1 | |
Civic Engagement Diploma Seal | Select if this is a graduating high school student who completed the social studies requirements for graduation and engaged in civic engagement activities. | [S_GA_STU_X]CivicEngagementDiplomaSeal | 1 | |
Fine Arts Diploma Seal | Select if this is a graduating high school student who completed a Georgia Fine Arts Pathway and engage in creative industry focus courses, extracurricular activities, and experiences that foster fine arts mastery. | [S_GA_STU_X]FineArtsDiplomaSeal | 1 | |
International Skills Diploma Seal | Select if this is a high school student who completed an international education curriculum and engaged in extracurricular activities and experiences that foster the achievement of global competencies. | [S_GA_STU_X]InternationalSkillsDiploma | 1 | |
CTAE Employability / Soft Skills Seal | Choose the student’s CTAE Employability / Soft Skills Seal status. Valid values:
| [S_GA_STU_X]CTAEEmployabilitySoftSkills | 1 | |
CTAE Pathway Skills Seal | Choose the student’s CTAE Pathway Skills Seal status. Valid values:
| [S_GA_STU_X]CTAEPathwaySkillsSeal | 1 | |
CTAE Leadership Skills Seal | Choose the student’s CTAE Leadership Skills Seal status. Valid values:
| [S_GA_STU_X]CTAELeadershipSkillsSeal | 1 | |
Bi-Lit Language 1 | Choose the student's language of bi-literacy. Must add a leading 0. Refer to Language Codes for valid values. Notes:
| [S_GA_STU_X]BiLitLanguage1 [S_GA_REN_X]BiLitLanguage1 | 2 | Student |
Bi-Lit Language 2 | Choose the student's second language of bi-literacy. Must add a leading 0. Refer to Language Codes for valid values. | [S_GA_STU_X]BiLitLanguage2 [S_GA_REN_X]BiLitLanguage2 | 2 | Student |
Bi-Lit Language 3 | Choose the student's third language of bi-literacy. Must add a leading 0. Refer to Language Codes for valid values. | [S_GA_STU_X]BiLitLanguage3 [S_GA_REN_X]BiLitLanguage3 | 2 | Student |
Fitness Gram Information | ||||
Exempt From Print Body Composition | Select to indicate the student is exempted from having body composition printed on assessment letters. | [S_GA_STU_X]GFGRAM_ExePrintBodyComp [S_GA_REN_X]FGRAM_ExePrintBodyComp | 1 | Fgram |
Print the Report in Spanish | Select to indicate the assessment letter to parents should be printed in Spanish. | [S_GA_STU_X]FGRAM_PrintRepInSpanish [S_GA_REN_X]FGRAM_PrintRepInSpanish | 1 | Fgram |
Permanent Exemption Code | The student’s FG9 Exemption ID. Note: Valid values are not available at this time. Blank is the only option. | [S_GA_STU_X]FGRAM_PermExeCd [S_GA_REN_X]FGRAM_PermExeCd | 1 | Fgram |
Defining Assessments and InventoriesState/Province – GA > Assessments and Inventories State/Province – GA > Assessments & Inventories tab | ||||
Elementary School | ||||
Number of Career Awareness Lessons Completed in the Current Year (Grades 1-5) | Fill in the number of Career Awareness lessons the student completed in the current school year. This is required for students in grades 01 through 05 only. Valid values: blank, 0-99 | [S_GA_STU_AandI_X]CareerAwareness [S_GA_REN_AandI_X]CareerAwareness | 2 | Student |
Career Portfolio (Required for Grade 5) | Select to indicate that the student completed a Career Portfolio. Required for students in grade 05 only. | [S_GA_STU_AandI_X]CareerPortfolio [S_GA_REN_AandI_X]CareerPortfolio | 1 | Student |
Middle School | ||||
21st Century Served | Choose Yes or No to indicate if the student was served in a 21st Century after school program this year. | [S_STU_X]TwentyFirstCenturyServed | 1 | Student |
Number of Career Interest Inventories Completed in the Current Year (Grade 6-8) | Fill in the number of Career Interest Inventories the student completed in the current school year. This is required for students in grades 06 through 08 only. Valid values: blank, 0-99 | [S_GA_STU_AandI_X]CareerInventories [S_GA_REN_AandI_X]CareerInventories | 2 | Student |
Career Aptitude Inventory 8th Grade | Choose Yes or No to indicate if the 8th grade student completed a Career Aptitude Inventory during the academic year and saved the results in their personal career portfolio. | [S_GA_STU_X]CareerAptitudeInv8thGrade | 1 | Student |
Individual Graduation Plan (Required for Grade 8) | Select to indicate that the student completed an individual graduation plan. Required for students in grade 08 only. | [S_GA_STU_AandI_X]IndGradPlan [S_GA_REN_AandI_X]IndGradPlan | 1 | Student |
High School | ||||
Career Aptitude Inventory 10th Grade | Choose Yes or No to indicate if the 10th grade student completed a Career Aptitude Inventory during the academic year and saved the results in their personal career portfolio. | [S_GA_STU_X]CareerAptitudeInv10thGrade | 1 | Student |
CCAE (Coordinated Career Academic Education/Project Success) | Select to indicate that the student participated in CCAE (Coordinated Career Academic Education/Project Success) at any point during the current school year. | [S_GA_STU_AandI_X] CCAE [S_GA_REN_AandI_X]CCAE | 1 | Student |
CTI (Career Technical Instruction) | Select to indicate that the student was enrolled in the CTI program at any point during the current school year. Grade 9-12. This value is only reported for special education students. | [S_GA_STU_AandI_X] CTI [S_GA_REN_AandI_X]CTI | 1 | Student |
Capstone Project | Select to indicate the student completed WBL (Work-Based Learning) or Capstone Project. | [S_GA_STU_AandI_X]Capstone [S_GA_REN_AandI_X]Capstone | 1 | Student |
ASVAB (Armed Services Vocational Aptitude Battery Score) | The value must be 0-99. Blank is acceptable. | [S_GA_STU_AandI_X]ArmedServices [S_GA_REN_AandI_X]ArmedServices | 2 | Student |
Defining CTAE PathwaysState/Province – GA > CTAE Pathways State/Province – GA > CTAE Tab Adding Assessments:
After clicking on a Path Name the page displays the course number as well as course status.
The CTAE Pathways page makes it easier to identify Pathways offered at the student’s currently enrolled school. A student’s qualifying pathways are displayed, based on Course Enrollment and Historical Grade records. To ensure past assessments or other progress is visible if the Pathway is not offered at the current school, all pathway courses are displayed and grouped into these categories:
The Student Path Info page displays the final Grade and/or Percent, if available. On the Student Path Info page, pathway courses will display, according to their status, as follows:
| ||||
Path Name (Path Code) | The name of a pathway in which the student has completed or is enrolled in one or more courses. The Pathway Code, if set up, is displayed in parentheses after the Pathway Name. | Name: [S_GA_CTAE_Pathway_S]PathName Code: [S_GA_CTAE_Pathway_S]PathCode | N/A | EPA |
Last Assessment Date | The latest assessment date associated with this pathway. | [S_GA_STU_CTAE_StudentPath_C]TestDate | N/A | EPA |
Last Assessment Code | The code for the assessment the student took for the pathway. If multiple assessment records are available, the record with the latest date is used. | [S_GA_STU_CTAE_StudentPath_C] AssessmentCode | 80 | EPA |
Passed Last Assessment | Indicates if the student passed or failed the assessment. If multiple assessment records are available, the record with the latest date is used. | [S_GA_STU_CTAE_StudentPath_C] User_Defined_Integer | N/A | EPA |
Assessments | A list of all assessments taken by the student for this pathway. | N/A | N/A | N/A |
Defining a CTAE Pathway RecordCTAE Pathways > New/Edit Imported CTAE Pathway Record | ||||
Assessment Code | The code for the assessment the student took. For a manually entered record, the code will be extracted exactly as entered here. For a pathway defined at the district, select the assessment from the pop-up list. | [S_GA_STU_CTAE_StudentPath_C] AssessmentCode | 80 | EPA |
Qual Date | Enter the date the student qualified to take the assessment test. | [S_GA_STU_CTAE_StudentPath_C]QualDate | N/A | |
Test Date | Enter the date the student took the assessment test | [S_GA_STU_CTAE_StudentPath_C]TestDate | N/A | EPA |
Test Score | Enter the student’s test score in a numeric format. Enter the student’s test score in an alphanumeric format. | [S_GA_STU_CTAE_StudentPath_C] TestScoreNumeric [S_GA_STU_CTAE_StudentPath_C] TestScoreAlpha | 80 | |
Test Result | Select whether the student passed or failed the assessment. Values:
| [S_GA_STU_CTAE_StudentPath_C] User_Defined_Integer | N/A | EPA |
Viewing Historical DataState/Province – GA > Historical Info > [Select Record] The Historical data page shows a list of all the student’s previous enrollments. The entry date, entry code, exit date, exit code, grade level and the name of the school enrolled are listed. Select an entry to display student data from that enrollment along with the student’s current data. All the information on the Historical page is read only. The student’s current information can be changed on the appropriate student pages; field names are [Students]. The student’s historical information can be changed via the Transfer Info pages; field names are [ReEnrollments]. Refer to Editing Historical Data for more information. Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager. | ||||
General Information | ||||
Student Status | The student's status. Entered on the student’s General Information page. Valid values:
| [S_GA_REN_X]StudentStatus [S_GA_STU_X]StudentStatus | 1 | FTE 1 FTE 3 |
Exclude from State Reporting | Indicates if the student is excluded from state reporting. Entered on the student’s General Information page. | [S_GA_REN_X]State_ExcludeFromReporting [S_GA_REN_X]State_ExcludeEnrollment [S_GA_STU_X]State_ExcludeFromReporting [S_GA_STU_X]State_ExcludeEnrollment | 1 | Stu Class |
Resident Status Code | Enter the student's resident status code. Refer to Resident Status Codes for valid values. Notes:
| [S_GA_REN_X]ResStatusCode [S_GA_STU_X]ResStatusCode | 1 | FTE 1 FTE 3 |
System of Residence | The student’s system of residence. This is the code for the Georgia system where the student resides, and is required when the student’s system of residence is not the local district. Entered on the General Information page. Refer to Residence Codes for valid values. Notes:
| [S_GA_REN_X]ResidenceDistrict [S_GA_STU_X]ResidenceDistrict | 3 | GUIDE FTE 1 FTE 3 Student |
County of Residence | The student's county of residence. Entered on the student’s General Information page. Refer to Residence Codes for valid values. | [S_GA_REN_X]ResidenceCountry [S_GA_STU_X]ResidenceCountry | 3 | Student |
Remedial Educ Subject Code | The remedial subject the student takes. Entered on the student’s General Information page. Refer to Remedial Education Subject Codes for valid values. | [S_GA_REN_X]RESC [S_GA_STU_X]RESC | 1 | Student |
Special Needs Code | The student's special needs code. Entered on the student’s General Information page. Valid values:
| [S_GA_REN_X]SpecNeedsCode [S_GA_STU_X]SpecNeedsCode | 1 | Student |
Residential Environment Code | The environment the student lives in. Entered on the student’s General Information page. Valid values:
| [S_GA_REN_X]Residential_Environ [S_GA_STU_X]Residential_Environ | 1 | FTE 1 FTE 3 Student |
Homeless Primary Night Shelter | The homeless student's primary nighttime residence. Entered on the student’s General Information page. Valid values:
| [S_GA_REN_X]HomelessPrimaryShelter [S_GA_STU_X]HomelessPrimaryShelter | 1 | Student |
Diploma Type | The student's diploma type. Entered on the student’s General Information page. Refer to Diploma Types for valid values. | [S_GA_REN_X]DiplomaType [S_GA_STU_X]DiplomaType | 1 | FTE 1 Student GaFutures |
Graduation Program of Study | The student's graduation program of study. Refer to Graduation Programs of Study for valid values. Note: Student must be in grades 09-12. | [S_GA_REN_X]GraduationProgram [S_GA_STU_X]GraduationProgram | 1 | Student |
Immigrant Status | The student's immigrant status. Entered on the student’s General Information page. Valid values:
| [ReEnrollments]Immigrant [S_GA_STU_X]Immigrant | 1 | System (A01) |
Home School Number Override | The student's home school number. Entered on the student's General Information page. | [S_GA_REN_X]SchoolNumberOverride [S_GA_STU_X]SchoolNumberOverride | 4 | |
Student Assessments and Inventories Information | ||||
Student Support Team (SST) | Indicates if the student participated in the SST at some point during the school year. Entered on the student’s General Information page. | [S_GA_REN_X]SST [S_GA_STU_X]SST | 1 | Student |
Elementary School | ||||
Number of Career Awareness Lessons Completed in the Current Year (Grades 1-5) | The number of career awareness lessons the student completed in the school year. Entered on the Student’s Assessment and Inventories page. Valid values: blank, 0-99 | [S_GA_REN_AandI_X]CareerAwareness [S_GA_STU_AandI_X]CareerAwareness | 2 | Student |
Career Portfolio (Required for Grade 5) | Indicates if the student completed a Career Portfolio. Entered on the student’s Assessment and Inventories page. | [S_GA_REN_AandI_X]CareerPortfolio [S_GA_STU_AandI_X]CareerPortfolio | 1 | Student |
Middle School | ||||
Number of Career Interest Inventories Completed in the Current Year (Grades 6-8) | The number of Career Interest Inventories the student completed during the school year. Entered on the student’s Assessment and Inventories page. Valid values: blank, 0-99 | [S_GA_REN_AandI_X]CareerInventories [S_GA_STU_AandI_X]CareerInventories | 2 | Student |
21st Century Skills Assessment (Required for Grade 8) | Indicates if the student took the 21st Century assessment. Entered on the student’s Assessment and Inventories page. | [ReEnrollments]GA_SkillAssess21C [Students]GA_SkillAssess21C | 1 | Student |
Individual Graduation Plan (Required for Grade 8) | Indicates if the student completed an graduation plan for the school year. Entered on the student’s Assessment and Inventories page. | [S_GA_REN_AandI_X]IndGradPlan [S_GA_STU_AandI_X]IndGradPlan | 1 | Student |
High School | ||||
CCAE (Coordinated Career Academic Education/Project Success) | Indicates if the student participated in the CCAE program at any point during the school year (Grades 9-12). | [S_GA_REN_AandI_X]CCAE [S_GA_STU_AandI_X]CCAE | 1 | Student |
CTI (Career Technical Instruction) | Indicates if the student was enrolled in the CTI program at any point during the school year (Grades 9-12). Entered on the student’s Assessment and Inventories page. Note: This value is only reported for special education students. | [S_GA_REN_AandI_X]CTI [S_GA_STU_AandI_X]CTI | 1 | Student |
Capstone Project | Indicates if the student completed a Capstone Project for the school year. Entered on the student’s Assessment and Inventories page. | [S_GA_REN_AandI_X]Capstone [S_GA_STU_AandI_X]Capstone | 1 | Student |
ASVAB (Armed Services Vocational Aptitude Battery Score) | The value must be 0-99. Blank is acceptable. | [S_GA_REN_AandI_X]ArmedServices [S_GA_REN_AandI_X]ArmedServices | 2 | Student |
Title I / SES Student Information | ||||
Title I funded services | Indicates the services for which the student receives Title I funding. Entered on the student’s Title I and SES Information page. | [S_GA_REN_TitleI_X]RELA [S_GA_STU_TitleI_X]RELA [S_GA_REN_TitleI_X]Math [S_GA_STU_TitleI_X]Math [S_GA_REN_TitleI_X]Science [S_GA_STU_TitleI_X]Science [S_GA_REN_TitleI_X]SocStud [S_GA_STU_TitleI_X]SocStud [S_GA_REN_TitleI_X]GCSocWrk [S_GA_STU_TitleI_X]GCSocWrk [S_GA_REN_TitleI_X]HealthDental [S_GA_STU_TitleI_X]HealthDental [S_GA_REN_TitleI_X]Nutrition [S_GA_STU_TitleI_X]Nutrition [S_GA_REN_TitleI_X]Transport [S_GA_STU_TitleI_X]Transport [S_GA_REN_TitleI_X]JobPrep [S_GA_STU_TitleI_X]JobPrep [S_GA_REN_TitleI_X]HSGED [S_GA_STU_TitleI_X]HSGED | 1 | PreID Student |
SES Services | Indicates the SES services the student receives. Entered on the student’s Title I and SES Information page. | [ReEnrollments]GA_SESPartCode_Read [Students]GA_SESPartCode_Read [ReEnrollments]GA_SESPartCode_English [Students]GA_SESPartCode_English [ReEnrollments]GA_SESPartCode_Math [Students]GA_SESPartCode_Math [ReEnrollments]GA_SESPartCode_Science [Students]GA_SESPartCode_Science [ReEnrollments]GA_SESPartCode_SocStudies [Students]GA_SESPartCode_SocStudies | 1 | Student |
Special Education Program Primary Area | Entered on the Student’s Special Education Information page. Refer to Special Education Area Codes for valid values. FTE: If the value is 8, then the student’s grade level must be PK, KK, 01, 02, 03, 04, or 05 and the student’s age must be less than 10 as of September 1st. | [S_GA_REN_SpecEd_X]PAE [S_GA_STU_SpecEd_X]PAE | 1 | FTE 1 FTE 3 Refresh FTE PreID Student Stu Class |
When not served in Primary Area, Program of actual service received | Entered on the Student’s Special Education Information page. Refer to Special Education Area Codes for valid values. FTE: If the value is 8, then the student’s grade level must be PK, KK, 01, 02, 03, 04, or 05 and the student’s age must be less than 10 as of September 1st. | [S_GA_REN_SpecEd_X]Segment_FTE [S_GA_STU_SpecEd_X]Segment_FTE | 1 | FTE 1 FTE 3 Refresh FTE PreID Student |
Special Education Program Secondary Area | Entered on the Student’s Special Education Information page. Refer to Special Education Area Codes for valid values. Note: This field is used only when the student has a secondary area of exceptionality. | [S_GA_REN_SpecEd_X]PAE_Second [S_GA_STU_SpecEd_X]PAE_Second | 1 | Refresh FTE |
Secondary Area Number of Segments | The number of segments for the secondary area. Entered on the Student’s Special Education Information page. Refer to Segment Codes for valid values. | [S_GA_REN_SpecEd_X]PAE_Second_Units [S_GA_STU_SpecEd_X]PAE_Second_Units | 1 | Refresh FTE |
Special Education Exit Code | The student's special education exit codes. Entered on the student’s Special Education Information page. Refer to Special Education Exit Codes for valid values. | [S_GA_REN_SpecEd_X]ExitCode [S_GA_STU_SpecEd_X]ExitCode | 1 | Not Required |
Special Education Exit Date | The date the student exited the special education program. Entered on the student’s Special Education Information page. | [S_GA_REN_SpecEd_X]ExitDate [S_GA_STU_SpecEd_X]ExitDate | 8 | FTE 1 FTE 3 PreID |
Extended Year Services | Indicates if the student received services. Entered on the student’s Special Education Information page. Valid values:
| [S_GA_REN_SpecEd_X]ExtYr [S_GA_STU_SpecEd_X]ExtYr | 1 | Not Required |
Special Education Environment | The student's special education environment for the school year. Entered on the student’s Special Education Information page. Refer to Special Education Environment for valid values. | [S_GA_REN_SpecEd_X]Environment [S_GA_STU_SpecEd_X]Environment | 2 | Not Required |
All IEP | Indicates if the student receives all IEP services for the school year. Entered on the student’s Special Education Information page. Valid values:
| [S_GA_REN_SpecEd_X]All_IEP [S_GA_STU_SpecEd_X]All_IEP | 1 | FTE 1 FTE 3 |
Total Service Minutes | The total number of minutes the student is served. Entered on the student’s Special Education Information page. | [S_GA_STU_SPECED_X]SpedSvcMin [S_GA_REN_SPECED_X]SpedSvcMin | 5 | FTE 1 FTE 3 |
GAA Flag | Indicates if the student took the GAA that school year. Entered on the student’s Special Education Information page. | [S_GA_REN_SpecEd_X]GAA_Flag [S_GA_STU_SpecEd_X]GAA_Flag | 1 | FTE 1 Stu Class |
Number of Transported Segments | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_TranSeg | 1 | |
Number of Supplemental Speech Segments | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_SSS | 1 | |
Number of Itinerant Teacher Segments | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_ITS | 1 | |
Paraprofessional Segments (code 4) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclPara | 1 | |
Interpreter Segments (code 5) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclInterp | 1 | |
Job Coach Segments (code 6) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclJobC | 1 | |
Assistive Personnel Segments (code 7) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclAssist | 1 | |
Certified Teacher-Not Special Education Segments (code 8) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclNonSpecTeach | 1 | |
Certified Special Education Teacher/Collaborative Model Segments (code 9) | No longer used for state reporting. This field is shown for historical purposes only. | [Students]GA_inclSpedTeach | 1 | |
Defining Pre-Kindergarten InformationState/Province – GA > Pre-K Information State/Province – GA > Pre-Kindergarten tab Note: After a student leaves grade level PK there is no need to remove the Pre-K Information from this page because the student no longer qualifies to pull in the Early Care and Learning report. Retaining the Pre-K information meets data retention needs. | ||||
PANDA Class Id | Enter the PANDA Class Id associated with this student. A maximum of 22 students may be associated with each class. PANDA Class id will update each year. Note: This 5 digit class id is assigned by the Bright From The Start (BFTS) Pre-K System known as PANDA. | [S_GA_STU_PK_X]PANDAClassId | 5 | EarlyCare |
Pe-K Program Code | Choose the student’s pre-kindergarten program code. This is required for pre-K students, and may be left blank for students in other grades. This field is also on the student's General Information page. Refer to Pre-K Program Codes for valid values. | [S_GA_STU_PK_X]ProgramCode [S_GA_REN_PK_X]ProgramCode | 2 | Student EarlyCare |
Multiple Birth Indicator | Choose a value to indicate the student's status as a twin, triplet, etc. Refer to Multiple Birth Indicator Codes for valid values. | [S_GA_STU_PK_X]BirthOrder | 2 | EarlyCare |
Dual Language Learner | Select if the student is a dual language learner. | [S_GA_STU_PK_X]DualLanguage | 1 | EarlyCare |
Socio Economic Indicator | Choose the student's socioeconomic indicator. Valid values:
Note: These category values are specific to the Bright from the Start Program. Check with the department for definitions. | [S_GA_STU_PK_X]SocioEcIndicator | 2 | EarlyCare |
Transportation will be provided | Select if transportation will be provided to the student. | [S_GA_STU_PK_X]Transported | 1 | EarlyCare |
Waiver Reason Code | If applicable, choose the code to indicate why the Pre-K student has a blank SSN. Refer to Waiver Reason Codes for valid values. | [S_GA_STU_PK_X]WaiverReasonCode | 2 | EarlyCare |
Waiver Reason Detail | Enter further details regarding why the student has a blank SSN. This field is required when waiver reason code is 5. | [S_GA_STU_PK_X]WaiverReasonDetail | 1000 | EarlyCare |
IEP | Choose whether the student has an Individual Education Plan (IEP). Valid values:
| [S_GA_STU_PK_X] | 1 | EarlyCare |
Defining Full-Time Equivalency SegmentsState/Province – GA > FTE Segments Information State/Province – GA > FTE tab Note: Refer to FTE Method Reports for information about how FTE program codes are calculated. Running the Refresh FTE Segments report recalculates and displays values in the upper portion of the FTE Segment Information page and populates the lower section of the page when the “Use Manual Override” checkbox is not selected. | ||||
Last Refresh Date | The last date the Refresh FTE Report ran for this student. | [S_GA_STU_FTE_X]LastFTERefreshDate | Refresh FTE | |
FTE Date | The FTE Count Date entered when the Refresh FTE was run. | [S_GA_STU_FTE_X]FTEDate | Refresh FTE | |
FTE Cycle | The FTE Cycle entered when the Refresh FTE was run. | [S_GA_STU_FTE_X]FTECycle | Refresh FTE | |
Calculated as Block Schedule | How the block schedule parameter was set when the Refresh FTE report was run. | [S_GA_STU_FTE_X]BlockSchedule | Refresh FTE | |
Expanded Multiple Period Expressions | How the expand multiple period expressions parameter was set when the Refresh FTE report was run. | [S_GA_STU_FTE_X]ExpandMultPeriodExp | Refresh FTE | |
Student has fewer than 6 course segments | Select if the student does not have a full schedule and Non-funded (O) program codes are needed to fill the 6 segments. Note: Select this checkbox when a student does not attend full time, when only current course enrollments should get program codes and any remaining segments should be set to Non-Funded (O). An example is a 4-year-old receiving speech services for one segment, therefore has one course enrollment, and the desired Program Code output is 3OOOOO. | [S_GA_STU_FTE_X]PartTimeStudent | 1 | FTE 1 FTE 3 Refresh FTE |
Course-Section | The course and sections numbers used to generate the corresponding FTE segment code. Values in parentheses represent codes which were duplicated to fill the total of six codes. | [S_GA_STU_FTE_X]CourseSectionNumber1 [S_GA_STU_FTE_X]CourseSectionNumber2 [S_GA_STU_FTE_X]CourseSectionNumber3 [S_GA_STU_FTE_X]CourseSectionNumber4 [S_GA_STU_FTE_X]CourseSectionNumber5 [S_GA_STU_FTE_X]CourseSectionNumber6 | 100 | Refresh FTE |
Program Code | The Program codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. Refer to Program Codes for valid values. | [S_GA_STU_FTE_X]programCode1 [S_GA_STU_FTE_X]programCode2 [S_GA_STU_FTE_X]programCode3 [S_GA_STU_FTE_X]programCode4 [S_GA_STU_FTE_X]programCode5 [S_GA_STU_FTE_X]programCode6 | 1 | FTE 1 FTE 3 Refresh FTE |
Gifted Delivery Model | The Gifted Delivery Model codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. | [S_GA_STU_FTE_X]gifteddeliveryModel1 [S_GA_STU_FTE_X]gifteddeliveryModel2 [S_GA_STU_FTE_X]gifteddeliveryModel3 [S_GA_STU_FTE_X]gifteddeliveryModel4 [S_GA_STU_FTE_X]gifteddeliveryModel5 [S_GA_STU_FTE_X]gifteddeliveryModel6 | 1 | FTE 1 FTE 3 Refresh FTE |
Transported Segment | The Transported codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. | [S_GA_STU_FTE_X]transportedFlag1 [S_GA_STU_FTE_X]transportedFlag2 [S_GA_STU_FTE_X]transportedFlag3 [S_GA_STU_FTE_X]transportedFlag4 [S_GA_STU_FTE_X]transportedFlag5 [S_GA_STU_FTE_X]transportedFlag6 | 1 | FTE 1 FTE 3 Refresh FTE |
Supplemental Speech Segment | The Supplemental Speech codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. | [S_GA_STU_FTE_X]supplspeechFlag1 [S_GA_STU_FTE_X]supplspeechFlag2 [S_GA_STU_FTE_X]supplspeechFlag3 [S_GA_STU_FTE_X]supplspeechFlag4 [S_GA_STU_FTE_X]supplspeechFlag5 [S_GA_STU_FTE_X]supplspeechFlag6 | 1 | FTE 1 FTE 3 Refresh FTE |
Itinerant Teacher Segment | The Itinerant Teacher codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. | [S_GA_STU_FTE_X]ItinerantTchFlag1 [S_GA_STU_FTE_X]ItinerantTchFlag2 [S_GA_STU_FTE_X]ItinerantTchFlag3 [S_GA_STU_FTE_X]ItinerantTchFlag4 [S_GA_STU_FTE_X]ItinerantTchFlag5 [S_GA_STU_FTE_X]ItinerantTchFlag6 | 1 | FTE 1 FTE 3 Refresh FTE |
Inclusion Segment | The Inclusion codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. Refer to Inclusion Codes for valid values. | [S_GA_STU_FTE_X]InclusionCode1 [S_GA_STU_FTE_X]InclusionCode2 [S_GA_STU_FTE_X]InclusionCode3 [S_GA_STU_FTE_X]InclusionCode4 [S_GA_STU_FTE_X]InclusionCode5 [S_GA_STU_FTE_X]InclusionCode6 | 1 | FTE 1 FTE 3 Refresh FTE |
Location of Enrollment | The Location of Enrollment codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. | [S_GA_STU_FTE_X]locationenrollment1 [S_GA_STU_FTE_X]locationenrollment2 [S_GA_STU_FTE_X]locationenrollment3 [S_GA_STU_FTE_X]locationenrollment4 [S_GA_STU_FTE_X]locationenrollment5 [S_GA_STU_FTE_X]locationenrollment6 | 1 | FTE 1 FTE 3 Refresh FTE |
Fiscal Agent | The Fiscal Agent codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. Deprecated as of 2015-2016. These fields will remain blank. | [S_GA_STU_FTE_X]fiscalAgent1 [S_GA_STU_FTE_X]fiscalAgent2 [S_GA_STU_FTE_X]fiscalAgent3 [S_GA_STU_FTE_X]fiscalAgent4 [S_GA_STU_FTE_X]fiscalAgent5 [S_GA_STU_FTE_X]fiscalAgent6 | 1 | Not Required |
Dual Enrollment Type | The Dual Enrollment Type codes for segments 1-6 are automatically populated by the Refresh FTE Segments report for this section. Note: The data entry of this section is disabled. Deprecated as of 2015-2016. These fields will remain blank. | [S_GA_STU_FTE_X]dualEnrollType1 [S_GA_STU_FTE_X]dualEnrollType2 [S_GA_STU_FTE_X]dualEnrollType3 [S_GA_STU_FTE_X]dualEnrollType4 [S_GA_STU_FTE_X]dualEnrollType5 [S_GA_STU_FTE_X]dualEnrollType6 | 2 | Not Required |
Use Manual Override | Select to override the automatically calculated values produced by the Refresh FTE Segments report (top portion of the page). When the checkbox is selected, FTE reports use the manually entered values (bottom portion of the page). Note: The data entry of the override sections of this page will be disabled if this checkbox is not selected. | [S_GA_STU_FTE_X]UseManual | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Program Code | Enter the appropriate program code for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Refer to Program Codes for valid values. | [S_GA_STU_FTE_X]programCodeM1 [S_GA_STU_FTE_X]programCodeM2 [S_GA_STU_FTE_X]programCodeM3 [S_GA_STU_FTE_X]programCodeM4 [S_GA_STU_FTE_X]programCodeM5 [S_GA_STU_FTE_X]programCodeM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Gifted Delivery Model | Enter the appropriate Gifted Delivery Model codes for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Refer to Gifted Delivery Model for valid values. | [S_GA_STU_FTE_X]gifteddeliveryModelM1 [S_GA_STU_FTE_X]gifteddeliveryModelM2 [S_GA_STU_FTE_X]gifteddeliveryModelM3 [S_GA_STU_FTE_X]gifteddeliveryModelM4 [S_GA_STU_FTE_X]gifteddeliveryModelM5 [S_GA_STU_FTE_X]gifteddeliveryModelM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Transported Segment | Select to indicate the student was Transported for the associated segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. | [S_GA_STU_FTE_X]transportedFlagM1 [S_GA_STU_FTE_X]transportedFlagM2 [S_GA_STU_FTE_X]transportedFlagM3 [S_GA_STU_FTE_X]transportedFlagM4 [S_GA_STU_FTE_X]transportedFlagM5 [S_GA_STU_FTE_X]transportedFlagM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Supplemental Speech Segment | Select to indicate the student received Supplemental Speech for the associated segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. | [S_GA_STU_FTE_X]supplspeechFlagM1 [S_GA_STU_FTE_X]supplspeechFlagM2 [S_GA_STU_FTE_X]supplspeechFlagM3 [S_GA_STU_FTE_X]supplspeechFlagM4 [S_GA_STU_FTE_X]supplspeechFlagM5 [S_GA_STU_FTE_X]supplspeechFlagM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Itinerant Teacher Segment | Select to indicate the student received Itinerant Teacher services for the associated segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. | [S_GA_STU_FTE_X]ItinerantTchFlagM1 [S_GA_STU_FTE_X]ItinerantTchFlagM2 [S_GA_STU_FTE_X]ItinerantTchFlagM3 [S_GA_STU_FTE_X]ItinerantTchFlagM4 [S_GA_STU_FTE_X]ItinerantTchFlagM5 [S_GA_STU_FTE_X]ItinerantTchFlagM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Inclusion Segment | Enter the appropriate Inclusion codes for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Refer to Inclusion Codes for valid values. | [S_GA_STU_FTE_X]InclusionCodeM1 [S_GA_STU_FTE_X]InclusionCodeM2 [S_GA_STU_FTE_X]InclusionCodeM3 [S_GA_STU_FTE_X]InclusionCodeM4 [S_GA_STU_FTE_X]InclusionCodeM5 [S_GA_STU_FTE_X]InclusionCodeM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Location of Enrollment | Enter the appropriate Location of Enrollment codes for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Valid values:
| [S_GA_STU_FTE_X]locationenrollmentM1 [S_GA_STU_FTE_X]locationenrollmentM2 [S_GA_STU_FTE_X]locationenrollmentM3 [S_GA_STU_FTE_X]locationenrollmentM4 [S_GA_STU_FTE_X]locationenrollmentM5 [S_GA_STU_FTE_X]locationenrollmentM6 | 1 | FTE 1 FTE 3 Refresh FTE |
Override: Fiscal Agent Deprecated as of 2015-2016. These fields will remain blank. | Enter the appropriate Fiscal Agent codes for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Valid values:
| [S_GA_STU_FTE_X]fiscalAgentM1 [S_GA_STU_FTE_X]fiscalAgentM2 [S_GA_STU_FTE_X]fiscalAgentM3 [S_GA_STU_FTE_X]fiscalAgentM4 [S_GA_STU_FTE_X]fiscalAgentM5 [S_GA_STU_FTE_X]fiscalAgentM6 | 1 | Not Required |
Override: Dual Enrollment Type | Enter the appropriate Dual Enrollment Type codes for each segment. Note: The data entry of this section is disabled if “Use Manual Override” is not selected. Valid values:
Deprecated as of 2015-2016. These fields will remain blank. | [S_GA_STU_FTE_X]dualEnrollTypeM1 [S_GA_STU_FTE_X]dualEnrollTypeM2 [S_GA_STU_FTE_X]dualEnrollTypeM3 [S_GA_STU_FTE_X]dualEnrollTypeM4 [S_GA_STU_FTE_X]dualEnrollTypeM5 [S_GA_STU_FTE_X]dualEnrollTypeM6 | 2 | Not Required |
Defining Special Education Service HoursState/Province – GA > Special Education Service Hours State/Province – GA > Special Ed Service Hours tab | ||||
Hours Student is Served Per Week for each Special Education Program Area | ||||
(P) Mild Intellectual Disability | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWP [S_GA_REN_SpecEdHrs_X]HPWP | 1 | FTE 1 Spec Ed Import |
(Q) Moderate Intellectual Disability | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWQ [S_GA_REN_SpecEdHrs_X]HPWQ | 1 | FTE 1 Spec Ed Import |
(R) Severe Intellectual Disability | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWR [S_GA_REN_SpecEdHrs_X]HPWR | 1 | FTE 1 Spec Ed Import |
(S) Profound Intellectual Disability | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWS [S_GA_REN_SpecEdHrs_X]HPWS | 1 | FTE 1 Spec Ed Import |
(T) Emotional/Behavioral Disorder | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWT [S_GA_REN_SpecEdHrs_X]HPWT | 1 | FTE 1 Spec Ed Import |
(U) Specific Learning Disability | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWU [S_GA_REN_SpecEdHrs_X]HPWU | 1 | FTE 1 Spec Ed Import |
(V) Orthopedic Impairment | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWV [S_GA_REN_SpecEdHrs_X]HPWV | 1 | FTE 1 Spec Ed Import |
(W) Hearing Impairment | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWW [S_GA_REN_SpecEdHrs_X]HPWW | 1 | FTE 1 Spec Ed Import |
(X) Deaf | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWX [S_GA_REN_SpecEdHrs_X]HPWX | 1 | FTE 1 Spec Ed Import |
(Y) Other Health Impairment | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWY [S_GA_REN_SpecEdHrs_X]HPWY | 1 | FTE 1 Spec Ed Import |
(Z) Visual Impairment | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPWZ [S_GA_REN_SpecEdHrs_X]HPWZ | 1 | FTE 1 Spec Ed Import |
(1) Blind | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW1 [S_GA_REN_SpecEdHrs_X]HPW1 | 1 | FTE 1 Spec Ed Import |
(2) Deaf and Blind | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW2 [S_GA_REN_SpecEdHrs_X]HPW2 | 1 | FTE 1 Spec Ed Import |
(3) Speech/Language Impairment | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW3 [S_GA_REN_SpecEdHrs_X]HPW3 | 1 | FTE 1 Spec Ed Import |
(6) Autism | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW6 [S_GA_REN_SpecEdHrs_X]HPW6 | 1 | FTE 1 Spec Ed Import |
(7) Traumatic Brain Injury | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW7 [S_GA_REN_SpecEdHrs_X]HPW7 | 1 | FTE 1 Spec Ed Import |
(8) Preschool Special Education/SSD | Choose the number of hours per week the student is served for the disability. Valid values:
| [S_GA_STU_SpecEdHrs_X]HPW8 [S_GA_REN_SpecEdHrs_X]HPW8 | 1 | FTE 1 Spec Ed Import |
Hours Student is Served Per Week for each Related Service | ||||
(A) Direct Adapted PE services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursA [S_GA_REN_SpecEdHrs_X]RelHoursA | 1 | FTE 1 Spec Ed Import |
(B) Audiology services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursB [S_GA_REN_SpecEdHrs_X]RelHoursB | 1 | FTE 1 Spec Ed Import |
(C) Counseling | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursC [S_GA_REN_SpecEdHrs_X]RelHoursC | 1 | FTE 1 Spec Ed Import |
(D) Diagnostic services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursD [S_GA_REN_SpecEdHrs_X]RelHoursD | 1 | FTE 1 Spec Ed Import |
(E) Occupational Therapy services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursE [S_GA_REN_SpecEdHrs_X]RelHoursE | 1 | FTE 1 Spec Ed Import |
(F) Physical Therapy services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursF [S_GA_REN_SpecEdHrs_X]RelHoursF | 1 | FTE 1 Spec Ed Import |
(G) Psychological services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursG [S_GA_REN_SpecEdHrs_X]RelHoursG | 1 | FTE 1 Spec Ed Import |
(H) Interpreter services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursH [S_GA_REN_SpecEdHrs_X]RelHoursI | 1 | FTE 1 Spec Ed Import |
(I) School Health/Nursing services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursI [S_GA_REN_SpecEdHrs_X]RelHoursI | 1 | FTE 1 Spec Ed Import |
(J) School Social Work services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursJ [S_GA_REN_SpecEdHrs_X]RelHoursJ | 1 | FTE 1 Spec Ed Import |
(K) Special Transportation services | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursK [S_GA_REN_SpecEdHrs_X]RelHoursK | 1 | FTE 1 Spec Ed Import |
(L) Orientation and Mobility | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursL [S_GA_REN_SpecEdHrs_X]RelHoursL | 1 | FTE 1 Spec Ed Import |
(M) Speech Therapy | Choose the number of hours per week the student receives the service. Valid values:
| [S_GA_STU_SpecEdHrs_X]RelHoursM [S_GA_REN_SpecEdHrs_X]RelHoursM | 1 | FTE 1 Spec Ed Import |
Defining Student EIP ProgramsState/Province – GA > EIP Programs Information [New/Edit] State/Province – GA > EIP Programs tab > [New/Edit] | ||||
EIP Program Enrollment | Select to indicate the student participated in EIP during this school year. Note: Additional EIP teachers are only reported in the P01 report for students who have this checkbox selected. | [S_GA_STU_EIP_C]EIP | 1 | Refresh FTE PreID Stu Class |
EIP Enrollment Date | Enter the date that the student enrolled in the Early Intervention Services program (EIP). Note: EIP Enrollment Date is used to determine if a student is an active participant in the EIP Program. | [S_GA_STU_EIP_C]EnrollmentDate | 8 | PreID Stu Class |
EIP Withdrawal Date | Enter the date that the student exited the Early Intervention Services program (EIP). Note: EIP Withdrawal Date is used to determine if a student is an active participant in the EIP Program. | [S_GA_STU_EIP_C]ExitDate | 8 | PreID Stu Class |
EIP Subject Code | Choose the appropriate value. Valid values:
| [S_GA_STU_EIP_C]SubjectCode | 1 | Stu Class |
Associated School | Choose the school serving the student. The Current School choice will match the School selected at the top of the page. This is the default. | [S_GA_STU_EIP_C]SchoolID | Max 10 | Not Required |
Defining EL/ESOL InformationState/Province – GA > ESOL and EL Programs Information > [New/Edit] State/Province – GA > EL / ESOL Programs tab > [New/Edit] | ||||
Date of ELP Screener | Enter the date the student was first tested for EL program eligibility. Note: This field is also available on the ESOL tab. | [S_GA_STU_X]DateofELPScreener | N/A | Student |
ELP Screener Score | Enter the ELP Screener score of the student. | [S_GA_STU_X]ELPScreenerScore | 3 | Student |
Student Primary Language | Choose the appropriate language. This field can also be updated on the students Other Information page. Notes:
| [S_GA_STU_ESOL_C]ELFlag | 2 | Student |
Parent Communication Language | Choose the appropriate language. Refer to Language Codes for valid values. Notes:
| [S_GA_STU_X]ParentCommunicationLang | 2 | Student |
EL Information | Choose the student's applicable EL code. Refer to EL Information Codes for valid values. Notes:
| [S_GA_STU_ESOL_C]ELFlag | 1 | FTE 1 FTE 3 PreID System (A01) Student Courses |
EL Exit Reason | Choose the student's EL Exit Reason. Refer to EL Exit Reason for valid values. Notes:
| [S_GA_STU_ESOL_C]EL_MonitorBasis | 1 | Student |
EL Exit Date | The date on which the student exited EL Program. | [S_GA_STU_ESOL_C]EL_ExitDate | Date | FTE 2023 |
ESOL Program Participation | Select to indicate ESOL Participation. | [S_GA_STU_ESOL_C]IsESOL | 1 | Student |
ESOL Program Refusal Detail Required if English Learner is set to 'Yes' and ESOL Program Participation is not checked. | Enter the reason an EL student does not receive ESOL services. This field is required if EL is Yes and ESOL is No. If not required, this field should be left blank. Refer to ESOL Program Refusal Codes for valid values. | [S_GA_STU_ESOL_C]Refused | 1 | Student |
ESOL Initial Eligibility Established Date | Enter the date the student was initially considered eligible for ESOL programs. Note: This field is not used for state reporting. | [S_GA_STU_ESOL_C]ESOLInitEligibilityDate | N/A | N/A |
ESOL Enrollment Date | Enter the date that the student enrolled as a program participant. Note: This field is used to validate program enrollments during the school year. | [S_GA_STU_ESOL_C]EnrollmentDate | 8 | Not Required |
Units | Choose the appropriate value. Valid values 1 - 5. | [S_GA_STU_ESOL_C]Units | 1 | |
Itinerant Units of Instruction Note: Obsolete as of 2019-2020 | Valid values 1 - 5. Notes:
| [S_GA_STU_ESOL_C]Itin | 1 | FTE 1 FTE 3 |
Non-Itinerant Units of Instruction Note: Obsolete as of 2019-2020 | Valid values 1 - 5. | [S_GA_STU_ESOL_C]NonItin | 1 | FTE 1 FTE 3 |
ESOL Withdrawal Date | Enter the date that the student exited as a program participant. | [S_GA_STU_ESOL_C]ExitDate | 10 | Not Required |
Title III – Parents Refused Service | Select to indicate that the parents refused Title II services. Note: This field is not used for state reporting. | [S_GA_STU_ESOL_C]ParentRefusedSvc | 1 | Not Required |
Title III – Served | Select to indicate that the student was served with Title III supplemental funds this school year. Note: To enable this checkbox, ESOL Program Participation must be selected. | [S_GA_STU_ESOL_C]Title3Served | Boolean | Student |
Summer Title III – Served | Select to indicate that the student was served with Summer Title III supplemental funds this school year. Note: To enable this checkbox, ESOL Program Participation must be selected. | [S_GA_STU_ESOL_C]SummerTitle3Served | Boolean | FTE 2023 |
Dual Language Immersion | Select to indicate the student is participating in a dual language immersion program where the student spends at least half of their school day in the target language and the other half-day in English. Must add a leading 0. | [S_GA_STU_ESOL_C]DLI [S_GA_STU_PK_X]DualLanguage [S_GA_REN_PK_X]DualLanguage | 3 | Student |
ESOL Notes | Enter any local notes about the student. Note: This field is not used for state reporting. | [S_GA_STU_ESOL_C]Notes | 4000 | Not Required |
Associated School | Choose the school serving the student. The Current School choice matches the School selected at the top of the page. This is the default. | [S_GA_STU_ESOL_C]SchoolID | Max 10 | Not Required |
Georgia Pre-ID ACCESS for ELLs Information Note: This section is only visible if the EL Information code is set to Y. | ||||
Primary Disability | The value that is selected for the Special Education Program Primary Area field under the Special Education tab, the same value is populated for this field. You can change the value if required. If you change the value, then the changed value is displayed in the Access for ELLs report overriding the value from the Special Education tab. Choose the student's primary disability. Refer to Primary and Secondary Disability Codes for valid codes. | [S_GA_STU_ESOL_C]Prim_Disability | 3 | |
Secondary Disability | The value that is selected for the Special Education Program Secondary Area field under the Special Education tab, the same value is populated for this field. You can change the value if required. If you change the value, then the changed value is displayed in the Access for ELLs report overriding the value from the Special Education tab. Choose the student's secondary disability. Refer to Primary and Secondary Disability Codes for valid codes. | [S_GA_STU_ESOL_C]Sec_Disability | 3 | |
LIEP Classification | Choose the student's LIEP Classification. Refer to LIEP Classification Codes for valid codes. | [S_GA_STU_ESOL_C]LIEP_Class | 3 | |
LIEP - Parental Refusal | Choose Yes if the student's parent refused language services. | [S_GA_STU_ESOL_C]LIEP_Refusal | 1 | |
LIEP - Optional Data | Enter up to three, 3 letter codes for more specific program identifiers. | [S_GA_STU_ESOL_C]LIEP_Data | 9 | Not Required |
Student Type | Choose the student's student type. Valid values:
| [S_GA_STU_ESOL_C]Student_Type | 1 | |
Mode of Administration | Choose the student's preferred mode of test administration. Valid values:
| [S_GA_STU_ESOL_C]Mode_Of_Adm | 1 | |
Braile Test (BR) | Choose the appropriate value. Valid values:
| [S_GA_STU_ESOL_C]BR_Accommodation | 1 | |
Tier for Paper Tests | Choose the appropriate value. Valid values:
| [S_GA_STU_ESOL_C]Tier_Paper_Tests | 1 | |
Manual Control to Start Audio Play (MC) | Select to indicate the student has the ability to manual control the item of audio. | [S_GA_STU_ESOL_C]MC_Accommodation | 1 | |
Repeat Audio Item (RA) | Select to indicate the student requires audio items to be repeated for testing. | [S_GA_STU_ESOL_C]RA_Accommodation | 1 | |
Extended Speaking Test Response Time (ES) | Select to indicate the student requires extended speaking test response times. | [S_GA_STU_ESOL_C]ES_Accommodation | 1 | |
Large Print (LP) | Select to indicate the student requires tests be printed in large print. | [S_GA_STU_ESOL_C]LP_Accommodation | 1 | |
Interpreter Signs Test Directions in ASL (SD) | Select to indicate the student uses an interpreter to sign test directions in American Sign Language. | [S_GA_STU_ESOL_C]SD_Accommodation | 1 | |
Listening Test Human Reader (HR) | Select to indicate the student requires listening to their human reader for the test. | [S_GA_STU_ESOL_C]HR_Accommodation | 1 | |
Listening Test Human Reader Repeat (RR) | Select to indicate the student requires their human reader to repeat the test. | [S_GA_STU_ESOL_C]RR_Accommodation | 1 | |
Human Reader (HI) | Select to indicate the student requires a human reader for test items. | [S_GA_STU_ESOL_C]HI_Accommodation | 1 | |
Repeat Test Items Human Reader (RI) | Select to indicate the student requires their human reader to repeat test items. | [S_GA_STU_ESOL_C]RI_Accommodation | 1 | |
Scribed Response (SR) | Select to indicate the student requires a scribed response. | [S_GA_STU_ESOL_C]SR_Accommodation | 1 | |
Word Processor (WD) | Select to indicate the student requires word processor or similar keyboarding device to respond to test items. | [S_GA_STU_ESOL_C]WD_Accommodation | 1 | |
Recording Device (RD) | Select to indicate the student responds using a recording device, which is played back and transcribed by the student. | [S_GA_STU_ESOL_C]RD_Accommodation | 1 | |
Assistive Technology (NS) | Select to indicate the student requires other assistive technologies. | [S_GA_STU_ESOL_C]NS_Accommodation | 1 | |
Extended Time Within School Day (ET) | Select to indicate the student requires extended testing time within the school day. | [S_GA_STU_ESOL_C]ET_Accommodation | 1 | |
Extended Time Over Multiple Days (EM) | Select to indicate the student requires extended testing time spanning multiple school days. | [S_GA_STU_ESOL_C]EM_Accommodation | 1 | |
Alternate ACCESS Tester | Select the checkbox to indicate the student requires an alternate ACESS tester. | [S_GA_STU_ESOL_C]Alternate_ACCESS | 1 | |
Defining Gifted Programs RecordsState/Province – GA > Gifted Programs Information > [New/Edit] State/Province – GA > Gifted Programs tab > [New/Edit] | ||||
Gifted Program Enrollment | Select to indicate the student is actively enrolled in a gifted program. | [S_GA_STU_GIFTED_C]GiftedProgram | 1 | Refresh FTE |
Gifted Enrollment Date | Enter the date that the student enrolled in the program. | [S_GA_STU_GIFTED_C]EnrollmentDate | 10 | Not Required |
Gifted Referral Code | Choose the appropriate referral code. Refer to Gifted Referral Codes for valid values. | [S_GA_STU_GIFTED_C]ReferralCode | 1 | Student |
Gifted Eligibility Code | Choose the appropriate eligibility code. Refer to Gifted Eligibility Codes for valid values. | [S_GA_STU_GIFTED_C]EligCode | 1 | Student |
Gifted Service Code | Choose the appropriate service code. Valid values:
| [S_GA_STU_GIFTED_C]ServiceCode | 1 | Student |
Gifted Initial Eligibility Date | Enter the appropriate eligibility date. | [S_GA_STU_GIFTED_C]EligibilityDate | 10 | Student |
Gifted Withdrawal Date | Enter the date that the student exited the program. A blank withdrawal date indicates the student is still active in the program. | [S_GA_STU_GIFTED_C]ExitDate | 10 | Not Required |
Gifted Notes | This is an open data entry field for local notes about the student. Note: This field is not used for state reporting. | [S_GA_STU_GIFTED_C]Notes | 4000 | Not Required |
Associated School | Choose the school serving the student. The Current School choice will match the School selected at the top of the page. This is the default. | [S_GA_STU_GIFTED_C]SchoolID | Max 10 | Not Required |
Defining Section 504 ProgramsState/Province – GA > Section 504 Programs Information > [New/Edit] State/Province – GA > Section 504 tab > [New/Edit] | ||||
504 Program Enrollment | Select to indicate the student is enrolled in 504. | [S_GA_STU_504_C]Is504 | 1 | PreID |
504 Enrollment Date | Enter the date that the student enrolled as a program participant. You must enter an enrollment date. Note: Section 504 Enrollment Date is used to determine if a student is an active participant in the Section 504 program. | [S_GA_STU_504_C]EnrollmentDate | 10 | PreID |
504 Withdrawal Date | Enter the date that the student exited as a program participant. Note: Section 504 Withdrawal Date is used to determine if a student is an active participant in the Section 504 program. | [S_GA_STU_504_C]ExitDate | 10 | PreID |
504 Record Notes | Enter any notes regarding the 504 record. | [S_GA_STU_504_C]Notes | 4000 | |
504 Plan | Select the 504 plan applicable to the student. This field is optional. | [S_GA_STU_504_C]504Plan | ||
Associated School | Choose the school serving the student. The Current School choice will match the School selected at the top of the page. | [S_GA_STU_504_C]SchoolID | Max 10 | Not Required |
Viewing Course Enrollment DataState/Province – GA > Course Enrollment - Special Education tab > [New/Edit] Note: The courses are sorted in the Ascending order by Expression. | ||||
Student will take EOG Tests Online (used for grades 3 through 8 only) | Select if the student will take end of grade (EOG) tests online. | [S_GA_STU_X]OnlineEOGTest | 1 | PreID |
Expression | The page displays the expression associated with the student course enrollment record. This field is read-only. Note: This is the raw expression before conversion to Period Names defined by the school. | [CC]Expression | N/A | Not Required |
Course-Section | The page displays the course associated with the student course enrollment record. This field is read-only. The Section Number, Course Name, and Lead Teacher are displayed. | [CC]Course_Number [CC]Section_Number [Courses]Course_Name [Sections]Teacher | N/A | Not Required |
End Date | The page displays the end date of the student’s course enrollment record. This field is read-only. | [CC]DateLeft | N/A | Not Required |
Inclusion Codes The title bar on the Course Enrollment Data page has a collapsing/expanding arrow under the header of Inclusion Codes. When expanded, the following fields display. Note: If the course is a special education course, the Inclusion Code is auto-populated as 9. The inclusion code can be changed, but the section will no longer be counted as special education. | ||||
Course Incl | The page displays the inclusion code value which is set for this Course number, if a course value has been set. This field is read-only. | [S_GA_CRS_X]InclusionCode | 1 | Stu Class Refresh FTE Teacher Class |
Section Incl | The page displays the inclusion code value which is set for this Section number of the course listed, if a section value has been set. This field is read-only. | [S_GA_SEC_X]InclusionCode | 1 | Stu Class Refresh FTE Teacher Class |
No Inclu Incl 4 Incl 5 Incl 6 Incl 7 Incl 8 Incl 9 | When the page loads, a single button is displayed with the current inclusion code value. Click the button to expose the radio buttons, as well as the course and section level inclusion code values, if they exist. Select the radio button for the Inclusion Code – Indicates the appropriate inclusion code for the student in the course. These values override course or section level values. Value definitions are:
| [S_GA_CC_X]InclusionCode [S_GA_CRS_X]InclusionCode [S_GA_SEC_X]InclusionCode | 1 | Refresh FTE Stu Class |
Special Education Delivery Model | Indicates the Special Education delivery model used in this course. For valid values, refer to Special Education Delivery Model. Note: If the Special Education Delivery Model field is populated on the Course or Section page, that value is reflected in this field. | [S_GA_CC_X]SPED_Delivery_Model | 1 | Course |
Inclusion Teacher | Enter part or all of the names of the teachers associated with the inclusion code, then, choose the teacher name from the auto-complete generated list of teachers. Only staff coded as an Active Teacher will appear on the list. | [S_GA_CC_X]InclusionTeacherID | 10 | Stu Class |
Special Education Program Primary Area | Choose the student's Special Education Program Primary Area. Refer to Special Education Area Codes for valid values. | [S_GA_CC_X]SpEd_PrimaryArea | 1 | |
Transported | Select if the student was Transported for the associated course. | [S_GA_CC_X]transported | 1 | Refresh FTE |
Supplemental Speech | Select if the student received Supplemental Speech services for the associated course. | [S_GA_CC_X]supplementalSpeech | 1 | Refresh FTE |
Itinerant Teacher | Select if the student received Itinerant Teacher services for the associated course. | [S_GA_CC_X]ItinerantTeacher | 1 | Refresh FTE |
State/Province – GA > Course Enrollment - Course Data tab > [New/Edit] Note: The courses are sorted in the Ascending order by Expression. | ||||
Expression | The page displays the expression associated with the student course enrollment record. This field is read-only. Note: This is the raw expression before conversion to Period Names defined by the school. | [CC]Expression | N/A | Not Required |
Course-Section | The page displays the course associated with the student course enrollment record. This field is read-only. The Section Number, Course Name, and Lead Teacher are displayed. | [CC]Course_Number [CC]Section_Number [Courses]Course_Name [Sections]Teacher | N/A | Not Required |
End Date | The page displays the end date of the student’s course enrollment record. This field is read-only. | [CC]DateLeft | N/A | Not Required |
Credit Recovery | Select if the student course enrollment qualifies for credit recovery. | [S_GA_CC_X]CreditRecovery | 1 | Stu Class |
Online Course | Select if the student course enrollment qualifies as an online course. | [S_GA_CC_X]OnlineCourse | 1 | Stu Class |
No Grade Expected | Select to indicate that no grade is expected from this enrollment. When selected, the Student Class report will extract a value of Z for this enrollment. Note: Student level, Section level, and Course level data entry is available. In the report output, the Student level value overrides the Section level and the Section level value overrides the Course level value. | [S_GA_CC_X]NoGradeExpected | 1 | Stu Class |
Approved for High School Credit | Select to indicate that the student course enrollment is approved for high school credit. Note: The stored grade must include Earned Credit Hours for this course for state reporting purposes. | [S_GA_CRS_X]HSCreditApproved Also Refer to: [S_GA_SEC_X]HSCreditApproved [S_GA_CC_X]HSCreditApproved [S_GA_SGR_X]HSCreditApproved | 1 | Courses |
Exclude from Student Class | Select to exclude the student course enrollment from the P01 - Student Class report. Note: If this checkbox is selected and there are multiple stored grades for this course enrollment, none of the stored grade records will be extracted. | [S_GA_CC_X]ExcludeFromSC [S_GA_SGR_X]ExcludeFromSC | 1 | |
EOC Fields The title bar on the Course Enrollment Data page has a collapsing/expanding arrow under the header of EOC Fields. When expanded, the following fields display. | ||||
EOC Course | Select if the student is enrolled in this course as an EOC course. This is not required if the course or section is already marked as EOC. | [S_GA_CC_X]EOC_Testing | 1 | PreID |
EOC Online | Select if the student will take the EOC test online. This is not required if the course or section is already marked with the EOC online indicator. | [S_GA_CC_X]OnlineEOCTest | 1 | PreID |
EOG EOC ELA | Indicates that a student in GRADE LEVEL 3 – 8, is not taking the grade appropriate EOG ELA assessment because the student is in a higher level ELA course that has an EOC assessment. EOG EOC ELA can only be Y for students in GRADE LEVELS 3 – 8. Note: Must be one of the following:
| |||
EOG EOC Math | Indicates that a student in GRADE LEVEL 3 – 8, is not taking the grade appropriate EOG mathematics assessment because the student is in a higher level mathematics course that has an EOC assessment. EOG EOC MATH can only be Y for students in GRADE LEVELS 3 – 8. Note: Must be one of the following:
| [S_GA_CC_X]EOG EOC Math | 1 | |
EOG EOC Science | Indicates that a student in GRADE LEVEL 3 – 8, is not taking the grade appropriate EOG science assessment because the student is in a higher level mathematics course that has an EOC assessment. EOC SCIENCE can only be Y for students in GRADE LEVELS 3 – 8. Note: Must be one of the the following:
| [S_GA_CC_X]EOG EOC Science | 1 | |
EOC Purpose | Choose the reason the student would take an EOC test. Valid values:
Note: This field cannot be blank if the Test ID is 12 | [S_GA_CC_X]EOC_Purpose | 1 | PreID Labels |
Student 90% Attendance | Field will auto-populate based on Attendance Calculation to Yes or No to indicate whether the additional instructor taught the course for at least 90% of the class instructional days. Field is read-only. | [S_GA_CC_X]STUD90PERATTENDANCE | 1 | Stu Class |
Student 90% Attendance Override | Choose Yes or No to override the value in Student 90% Attendance. Note:
| [S_GA_CC_X]STUD90PERATTOVERRIDE | 1 | |
Category of WBL Program | Choose the work-based learning program for this course. Refer to Work-Based Learning Codes for valid values. | [S_GA_CC_X]CATOFWBLPRG | 1 | Stu Class |
Enriched Content/Service (No longer available) | Select the relevant value from the drop-down list. | [S_GA_CC_X]ENRCONTSERV | 1 | Stu Class |
Defining Special Education InformationState/Province – GA > Special Education Information > [New/Edit] State/Province – GA > Special Education tab > [New/Edit] Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager. | ||||
Special Education Program Primary Area | Choose the appropriate value. Refer to Special Education Primary Area for valid values. Student Record: This value populates Student C053. FTE: If the value is 8, then the student’s grade level must be PK, KK, 01, 02, 03, 04, or 05 and the student’s age must be less than 10 as of September 1st. | [S_GA_STU_SpecEd_X]PAE [S_GA_REN_SpecEd_X]PAE | 1 | FTE 1 FTE 3 Refresh FTE PreID Student C053 Stu Class Spec Ed Import |
When student is not served in Primary Area above select FTE Program of actual service received | Choose the appropriate value. Refer to Special Education Primary Area for valid values. The saved value will be visible to users logging in with view-only access. Note: Any data entry in this second field on the page is used to override the data from the first field on the page. Refer to FTE Method Reports for details. | [S_GA_STU_SpecEd_X]SEGMENT_FTE [S_GA_REN_SpecEd_X]SEGMENT_FTE | 1 | Refresh FTE Spec Ed Import |
Special Education Program Secondary Area | Choose the appropriate value. Refer to Special Education Primary Area for valid values. The saved value will be visible to users logging in with view-only access. Note: This field is used only when the student has a secondary area of exceptionality. | [S_GA_STU_SpecEd_X]PAE_Second [S_GA_REN_SpecEd_X]PAE_Second | 1 | Refresh FTE |
Secondary Area Number of Segments | Choose the appropriate value. Refer to Segment Codes for valid values. Note: If a value in the previous field is entered choose the number of secondary segments. | [S_GA_STU_SpecEd_X]PAE_Second_Units [S_GA_REN_SpecEd_X]PAE_Second_Units | 1 | Refresh FTE |
Special Educ Exit Code | Choose the appropriate value. Refer to Special Education Exit Codes for valid values. Note: Field no longer used for state reporting. | [S_GA_STU_SpecEd_X]ExitCode [S_GA_REN_SpecEd_X]ExitCode | 1 | Not Required |
Special Educ Exit Date | Enter the student’s exit date from special education. Note: Special Education Exit Date is used to determine if a student is an active participant in the Special Education Program. | [S_GA_STU_SpecEd_X]ExitDate [S_GA_REN_SpecEd_X]ExitDate | 8 | FTE 1 FTE 3 PreID Stu Class |
Extended Year Services | Choose the appropriate value. Valid values:
Note: This field is no longer used for state reporting. | [S_GA_STU_SpecEd_X] ExtYr [S_GA_REN_SpecEd_X] ExtYr | 1 | Not Required |
Special Ed Environment | Choose the student’s type of educational placement. Refer to Special Education Environment for valid values. Note: The selection must be based on the student’s age as of September 1. | [S_GA_STU_SpecEd_X]Environment [S_GA_REN_SpecEd_X]Environment | 2 | FTE 1 Spec Ed Import |
All IEP | Choose whether the student receives all services identified in the Individual Education Plan (IEP) or Service Plan. Valid values:
Note: Hours per Week (served for disabilities) and Related Services must be blank if All IEP - N and Special Ed Environment Code - 0. | [S_GA_STU_SpecEd_X]All_IEP [S_GA_REN_SpecEd_X]All_IEP | 1 | FTE 1 FTE 3 Spec Ed Import |
Total Service Minutes | Enter the total number of minutes for all IEP services which were in effect the week of the FTE count. Report for active students only. Exception Criteria: Students that meet the following criteria should not report TOTAL SERVICE MINUTES. Leave field null.
| [S_GA_STU_SPECED_X]SpedSvcMin | 5 | FTE 1 FTE 3 Spec Ed Import |
Special Education Transition | Choose the appropriate value. Valid values:
| [S_GA_STU_SpecEd_X]Transition [S_GA_REN_SpecEd_X]Transition | 1 | Not Required |
GAA Flag | Select to indicate that the student will take the GAA this school year. This field is used to generate labels for the GAA assessment. Notes:
| [S_GA_STU_SpecEd_X]GAA_Flag [S_GA_REN_SpecEd_X]GAA_Flag | 1 | FTE 1 Spec Ed Import |
GAA Eligibility Start Date | Enter the date the student became eligible for GAA. | [S_GA_STU_SpecEd_X]GaaEligibilityStartDate [S_GA_REN_SpecEd_X]GaaEligibilityStartDate | 10 | Spec Ed Import |
GAA Eligibility End Date | Enter the end date of the students GAA eligibility. | [S_GA_STU_SpecEd_X]GaaEligibilityEndDate [S_GA_REN_SpecEd_X]GaaEligibilityEndDate | 10 | Spec Ed Import |
Alternate SLO | Select to indicate the student has an alternate SLO. Students who have the GAA flag selected are assumed to have an alternate SLO and do not require that the alternate SLO checkbox be selected. This is checkbox is also displayed on the student SLO page. | [S_GA_STU_SpecEd_X]alternateSLO | 1 | Not Required |
Alternate Math Sequence | Select to indicate that a Student with Disability (SWD) student is taking the alternate course sequence for completing high school math requirements. | [S_GA_STU_SpecEd_X]AltMathSeq [S_GA_REN_SpecEd_X]AltMathSeq | 1 | Student |
Defining Title I and SES ParticipationState/Province – GA > Title I and SES Information > [New/Edit] State/Province – GA > Title I & SES tab > [New/Edit] | ||||
Student's status regarding Title I: (School Level B01 extract) | ||||
Eligible for SES Services | Select if the student is eligible for SES services. | [S_GA_STU_TitleI_X]Eligible_SES [S_GA_REN_TitleI_X]Eligible_SES | 1 | |
Student received Title I funded services for these areas: (Student Level C01 extract) | ||||
Reading / English / Language Arts | Select to indicate that the student received Title I funding for reading/English/Language Arts. | [S_GA_STU_TitleI_X]RELA [S_GA_REN_TitleI_X]RELA | 1 | PreID Student |
Mathematics | Select to indicate that the student received Title I funding for mathematics | [S_GA_STU_TitleI_X] Math [S_GA_REN_TitleI_X] Math | 1 | PreID Student |
Science | Select to indicate that the student received Title I funding for science. | [S_GA_STU_TitleI_X]Science [S_GA_REN_TitleI_X]Science | 1 | Student |
Social Studies (Formerly Civics) | Select to indicate that the student received Title I funding for social studies. | [S_GA_STU_TitleI_X]SocStud [S_GA_REN_TitleI_X]SocStud | 1 | Student |
Guidance / Counseling / SocWrk | Select to indicate that the student received Title I funding for guidance/counseling/social work services. | [S_GA_STU_TitleI_X]GCSocWrk [S_GA_REN_TitleI_X]GCSocWrk | 1 | Student |
Health / Dental | Select to indicate that the student received Title I funding for health/dental services. | [S_GA_STU_TitleI_X]HealthDental [S_GA_REN_TitleI_X]HealthDental | 1 | Student |
Nutrition | Select to indicate that the student received Title I funding for nutrition services. | [S_GA_STU_TitleI_X]Nutrition [S_GA_REN_TitleI_X]Nutrition | 1 | Student |
Pupil Transportation | Select to indicate that the student received Title I funding for transportation. | [S_GA_STU_TitleI_X]Transport [S_GA_REN_TitleI_X]Transport | 1 | Student |
Job Preparation | Select to indicate that the student received Title I funding for job preparation programs. | [S_GA_STU_TitleI_X]JobPrep [S_GA_REN_TitleI_X]JobPrep | 1 | Student |
High School Equivalency / GED | Select to indicate that the student received Title I funding for the high school equivalency/GED exam. | [S_GA_STU_TitleI_X]HSGED [S_GA_REN_TitleI_X]HSGED | 1 | Student |
Environment Code | Click the link to access the Residential Environment Code field on the Student Information page. | N/A | N/A | Not Required |
Defining Special Education EventsState/Province – GA > Special Education Events > [New/Edit] State/Province – GA > Special Ed Events tab > [New/Edit] | ||||
Event Code | Choose the appropriate special education event code. Refer to Special Education Event Codes for valid values. Note:
| [S_GA_STU_SpecialEd_C]EventCode | 2 | FTE 1 Special Ed |
Event Date | Enter the date of the special education event. Note: The existing events are sorted in the descending order of the event date. This ensures that latest record appears first. The second level sorting is based on the event code in the ascending order. | [S_GA_STU_SpecialEd_C]EventDate | 10 | FTE 1 Special Ed |
Student Present at Conference | Choose Yes or No. Note: This field must be populated for event codes 05 and 07 when the student is in grade 9-12 and is 16 years or older. | [S_GA_STU_SpecialEd_C]StudentPresent | 1 | Special Ed |
Parent Present at Conference | Choose Yes or No. Note: This field must be populated for event codes 05 and 07. | [S_GA_STU_SpecialEd_C]ParentPresent | 1 | Special Ed |
Associated School | Choose the school serving the student. The Current School choice will match the School selected at the top of the page. This is the default. | |||
Defining Make-Up DaysState/Province – GA > Days Made Up > [New/Edit] State/Province – GA > Days Made Up tab > [New/Edit] | ||||
Days Made Up | Enter the date that the student attended Saturday School. Format: MM/DD/YYYY Note: A count of Days Made Up, within the date range of the report is the value included in the Enrollment report. | [S_GA_STU_DaysMadeup_C]DaysMadeup | N/A | Enrollment |
Defining SLO RecordsState/Province – GA > SLO Records > [New/Edit] State/Province – GA > SLO tab > [New/Edit] Displays a list of courses from the student’s schedule for the current term where the Section or course “This is an SLO Course” checkbox is selected. Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager. | ||||
Alternate SLO | Select to indicate the student has an alternate SLO. Students who have the GAA flag selected are assumed to have an alternate SLO and do not require that the alternate SLO checkbox be selected. This checkbox is also displayed on the student special education page. | [S_GA_STU_SpecEd_X]alternateSLO | 1 | Not Required |
Period | The expression associated with the student course enrollment record. | [Sections]Expression | N/A | Not Required |
Course | The course associated with the student course enrollment record. Includes the Section Number and Course Name | [Courses]Course_number [Sections]Section_number [Courses]Course_name | N/A | Not Required |
Pre-SLO Value | The value or exemption code of the student’s primary Pre-SLO record for this section. | [S_GA_STU_SLO_S]SLOMEASURE = 1 [S_GA_STU_SLO_S]SLOmeasurevalue [S_GA_STU_SLO_S]SLOExemption | 3 | Not Required |
Pre-SLO Date | The date associated with the student’s primary Pre-SLO record for this section. | [S_GA_STU_SLO_S]SLOMEASURE = 1 [S_GA_STU_SLO_S]SLODATE | 10 | Not Required |
Post-SLO Value | The value or exemption code of the student’s primary Post-SLO record for this section. | [S_GA_STU_SLO_S]SLOMEASURE = 2 [S_GA_STU_SLO_S]SLOmeasurevalue [S_GA_STU_SLO_S]SLOExemption | 3 | Not Required |
Post-SLO Date | The date associated with the student’s primary Post-SLO record for this section. | [S_GA_STU_SLO_S]SLOMEASURE = 2 [S_GA_STU_SLO_S]SLODATE | 10 | Not Required |
Expected Growth | The expected growth target score for the student’s Post-SLO, based on the selected SLO Target from the course. This value changes color based on the student’s Post-SLO value. Black: No Post-SLO Value. Red: Post-SLO Value less than target. Green: Post-SLO Value meets or exceeds target. | Calculated | 3 | Not Required |
High Growth | The high growth target score for the student’s Post-SLO, based on the selected SLO Target from the course. This value changes color based on the student’s Post-SLO value. Black: No Post-SLO Value. Red: Post-SLO Value less than target. Green: Post-SLO Value meets or exceeds target. | Calculated | 3 | Not Required |
Entering Pre/Post SLO RecordsState/Province – GA > SLO > Pre/Post SLO Records Displays a list of Pre or Post SLO Records for the selected course. New records may be added by clicking “New Record”, and records may be deleted by clicking the minus sign at the right. Additions, edits, and deletes are only saved after clicking the Submit button. Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager. | ||||
SLO Name | A name for the SLO record. This is for local use only. | [S_GA_STU_SLO_S]SLOName | 100 | Not Required |
Primary | Select to indicate this is the student’s primary SLO record for the course. When multiple records are entered, the primary record will be reported. | [S_GA_STU_SLO_S]ISPRIMARYSLORECORD | 1 | Not Required |
Value | The student’s score on the SLO. | [S_GA_STU_SLO_S]SLOMEASUREVALUE | 10 | Not Required |
Exemption Code | The student’s exemption code for this SLO. Refer to SLO Exemption Codes for valid values. | [S_GA_STU_SLO_S]SLOEXEMPTION | 10 | Not Required |
Date | The date of the SLO Test. This is used to sort SLO records when no primary record is selected. | [S_GA_STU_SLO_S]SLODATE | 10 | Not Required |
Measure Type | The SLO Record measure type. This is set at the course or section level. This value may only be changed when the SLO record measure type is different from the section SLO measure type. | [S_GA_STU_SLO_S]SLOMEASURETYPE | 1 | Not Required |
Entering Civil Rights Data Collection (CRDC) InformationState/Province – GA > Civil Rights Data Collection (CRDC) > Refer to CRDC Student Setup (2020-2021) | ||||
Verifying Attendance DataAttendance | ||||
Attendance | Verify that attendance data is entered for the student. | [Attendance]Att_Date [Attendance]Attendance_CodeID | N/A | FTE 1 FTE 3 Refresh FTE Enrollment |
Entering Historical Grade InformationHistorical Grades > Single New Entry / Multiple New Entries / [Edit] Note: Data entry of StoredGrades is limited to 31 characters. | ||||
School Name | Enter the name of the school associated with the stored grade record. | [StoredGrades]SchoolName | N/A | Courses |
School year | Enter the term associated with the stored grade record. | [StoredGrades]TermID | N/A | Courses |
Store code | Enter the store code associated with the stored grade record. | [StoredGrades]StoreCode | N/A | Courses |
Hist. grade level | Enter the grade level associated with the stored grade record. Note: The Student Course report only extracts stored grade records associated with grades 6 – 12. | [StoredGrades]Grade_Level | N/A | Courses |
(a) Course number - Section number | Enter the course number and section number associated with the stored grade record. | [StoredGrades]Course_Number [StoredGrades]SectionID | Max 30 | GaFutures |
(b) Course name | Enter the course name associated with the stored grade record. | [StoredGrades]Course_Name | Max 60 | GaFutures |
Grade | Enter the alpha or numerical grade associated with the stored grade record. Notes:
| [StoredGrades]Grade | 3 | Courses GaFutures |
Percent | Enter the percent grade associated with the stored grade record. Note: The percent must be between 0 and 110, unless alpha grade is P. If alpha grade is P, then numeric grade must be null or in range of 70 to 110. | [StoredGrades]Percent | 3 | Courses GaFutures |
Earned credit hours | Enter the number of earned/competed credit hours associated with the stored grade record. Note: The Student Course report uses the earned credit hours field if the grade level associated with the stored grade record is nine or greater. | [StoredGrades]EarnedCrHrs | Max 7 | Courses GaFutures |
Potential credit hours | Enter the number of potential credit hours associated with the stored grade record. | [StoredGrades]PotentialCrHrs | Max 7 | GaFutures |
Credit type | Enter the credit type associated with the stored grade record. | [StoredGrades]Credit_Type | Max 50 | GaFutures |
Georgia Stored Grades Information | ||||
Credit Recovery | Select to indicate the record was for credit recovery. | [S_GA_SGR_X]CreditRecovery | 1 | Courses Stu Class |
Content Completer | Choose whether or not the student had the opportunity to learn the entire course content. Valid values:
| [S_GA_SGR_X]ContentCompleter | 1 | Courses |
Credit In Lieu of Course | Select if the credit hours earned for a course was based on CREDIT IN LIEU of taking the course in Grades 07-12. | [S_GA_SGR_X]CreditInLieu | 1 | Courses |
Online Course | Select if the student took this course online. | [S_GA_SGR_X]OnlineCourse | 1 | Courses |
Teacher ID | Choose the generic Teacher ID to attach to the grade. Refer to Generic Teacher IDs for valid values. Note: This field cannot be edited if an associated section is entered above. | [S_GA_SGR_X]TeacherID | 9 | Courses |
PSO/Dual Enrollment Institution Code | Enter the four-digit number identifying the college/university where the student took a PSO course. Note: This element is only visible when the Teacher ID above is set to 77700XXXX PSO/Dual Enrollment Course. | [S_GA_SGR_X]PSOInstitutionCode | 4 | Courses |
Approved for High School Credit | Select if the grade is approved for High School credit. Only applied to grade levels 6 through 8. | [S_GA_SGR_X]HSCreditApproved | 1 | Courses |
Exclude from Student Class | Select to exclude the stored grade from the P01 - Student Class report. Note: If there are multiple stored grade records for a class and only one of them is marked as "Excluded from Student Class", then the rest of the stored grade records are extracted and only the excluded record is not. | [S_GA_CC_X]ExcludeFromSC [S_GA_SGR_X]ExcludeFromSC | 1 | |
Weighting Indicator | Enter the appropriate weighting indicator. Note: Weighting Indicator must be alphanumeric. Special characters are not allowed. | [S_GA_SGR_X]WeightingInd | 15 | |
No Grade Expected | Select if no grade is expected from this stored grade. When selected, the Student Class report will extract a value of Z for this stored grade. Note: Student level, Section level, and Course level data entry is available. In the report output, the Student level value overrides the Section level and the Section level value overrides the Course level value. | [S_GA_SGR_X]NoGradeExpected | 1 | Stu Class |
Gifted Delivery Model | Course Value: The course value is populated from the Courses page. Section Value: The section value is populated from the Sections page. Stored Grade Value: If you select a different value than the section value, the Overrides Section description is displayed next to field. | [S_GA_SGR_X]GiftedDeliveryModel | 5 | Stu Class |
Entering Student Test ResultsTest Results To edit, choose a test from the pop-up menu and then edit a test. For example, choose ACT from the Test pop-up menu to enter score values for the ACT test. | ||||
Test | The page displays the name of the test. | [Test]Name | N/A | Not Required |
Date | Enter the date the test was taken. | [StudentTest]Test_Date | 6 | GaFutures |
Term | Choose the term during which the test was taken. | [StudentTest]TermID | N/A | Not Required |
Grade Level | Enter the grade level the student was enrolled in when the test was taken. | [StudentTest]Grade_Level | N/A | Not Required |
Number | Enter the number score for the test score. | [StudentTestScore]NumScore | Max 80 | GaFutures |
Percent | Enter the percent score for each test score. | [StudentTestScore]PercentScore | N/A | Not Required |
Alpha | Enter the alpha score for each test score. | [StudentTestScore]AlphaScore | N/A | Not Required |
Defining Log EntriesLog Entries The standard student Log Entry page has many data entry fields. Some fields are not needed for Georgia state reporting or for local Log entry. It is recommended that unneeded fields be Hidden to reduce page confusion during data entry. Fields can be Hidden via District Office > District Setup > Log Entry Fields (Start Page > District Setup > Log Entry Fields). The first seven fields of the Log Entry Fields cannot be hidden. As an alternative to hiding fields, the Field Label can be changed on the Log Entry Setup page to indicate a field is for local reporting, using labeling such as “Non-state” or “District Only”. The following field listing includes the first seven fields which cannot be hidden and those listed under the GA Safety Record Information section. | ||||
Date & Time | Enter the log entry date & time. Format: [M]M/[D]D/[YY]YY Cannot be hidden. | [Log]Entry_Date [Log]Entry_Time | N/A | Not Required |
Author | Enter the appropriate value. Cannot be hidden. | [Log]Entry_Author | N/A | Not Required |
Log Type | Choose the log entry type. Cannot be hidden. Note: Log Types are defined via District Office > District Setup > Log Types | [Log]LogTypeID | N/A | Not Required |
Subtype (optional for discipline) | Choose the log entry subtype. Cannot be hidden. Note: Subtypes are defined via District Office > District Setup > Log Types and associated with a specific Log Type. | [Log]Subtype | N/A | Not Required |
Consequence (optional for discipline) | Choose the consequence. Cannot be hidden. Note: Consequences are defined via District Office > District Setup > Log Entry Fields. Choose the Consequence link to define the pop-up menu. | [Log]Consequence | N/A | Not Required |
Title | Enter the appropriate subject title. Cannot be hidden. | [Log]Subject | N/A | Not Required |
Log Entry Text | Enter the appropriate incident text. Cannot be hidden. | [Log]Entry | N/A | Not Required |
GA Student Safety Record Information The following fields are only visible if the Log Type is set to Discipline. | ||||
Event Identifier | Indicates a unique event. Its use is to link multiple students to the single event. Enter the appropriate value in the format ANNN, with A representing alpha and N representing numeric. GA DOE refers to this element as Event Identifier. Note: Event Identifiers must be unique within each district and school year. Recommendation: Assign a different Alpha prefix to each school in the district to ensure that Event Identifiers are unique. | [S_GA_LOG_X]EventIdentifier | 4 | Safety |
Incident Type Category | Choose the appropriate value. Refer to Student Safety Incident Type for valid categories. Note: Incident Type Category is required when Action Taken Detail is populated GA DOE refers to this element as Discipline Incident Type. Note: If the value for this field is in the range of 00-36 or 40, the log record is included in the Discipline report. If the incident is not related to any of the options, choose (24) Other; however, note that Incident Type Category 24 and Action Taken Detail 80 is an invalid combination. | [Log]Discipline_IncidentTypeCategory (SQL:Log.IncidentTypeCategory) | 2 | Safety |
Incident Date | Enter the date that the incident occurred. GA DOE refers to this element as Discipline Incident Date. Format: MM/DD/YYYY Note: For discipline entries with multiple actions or multiple incidents the Incident Date must be the same date for both Log records. | [Log]Discipline_IncidentDate | 10 | Safety |
Course Teacher Code | Begin entering into the searchbox to indicate the teacher removing the student from class. | [Log]TeacherID | 10 | Not required |
Action Taken Detail | Enter the Action Taken Detail. Refer to Student Safety Action Code for a list of valid discipline action taken details. GA DOE refers to this element as Discipline Action Code. Notes:
| [Log]Discipline_ActionTakenDetail | 2 | FTE 3 Safety |
Action Auxiliary Code | Enter the auxiliary code, if applicable. | [S_GA_LOG_X]DisciplineAuxCode | 4 | Safety |
Number of Days | Enter the number of whole days or half days to be reported for this record. | [S_GA_LOG_X]NumberOfDays | 25 | Safety |
Action Date | Enter the date on which the discipline action occurred or began. Format: MM/DD/YYYY Note: Action Date is used to determine if a student is in an Alternative Education Program on the FTE 1 or FTE 3 date. | [Log]Discipline_ActionDate | 10 | FTE 1 FTE 3 |
Action Taken End Date | Enter the date on which the discipline action ended. Format: MM/DD/YYYY Note: Action Taken End Date is used to determine if a student is in an Alternative Education Program on the FTE 1 or FTE 3 date. | [Log]Discipline_ActionTakenEndDate | 10 | FTE 1 FTE 3 |
Administrator Code (Type last name to start searching) | Begin typing the name of the Administrator. A list of names will appear. Choose the appropriate name. A DOE refers to this element as Administrator ID. Notes:
| [Log]Discipline_AdministratorID | 9 | Safety |
Data Type Indicator | Choose the appropriate value from the pop-up menu to indicate the type of data included in the record. Valid values:
Notes:
| [S_GA_LOG_X]DataType | 1 | Safety |
Incident – Context and Location | Choose the appropriate value. Refer to Student Safety Incident Context and Location for valid values. GA DOE refers to this element as Discipline Incident Context and Location. Note: Per GA DOE this field must be blank or 00 if Data Type Indicator is 3. The Discipline report will output 00 when Data Type Indicator is 3. | [S_GA_LOG_X]Location | 2 | Safety |
During disciplinary action did student receive educational services? | Choose Yes or No. Valid values:
GA DOE refers to this element as Continuation of Services. Note: If Action Taken Detail is 30 or 40 then educational services flag is required. This field should be filled to run the E01 - Student Safety report extract. | [S_GA_LOG_X]Services | 1 | Safety |
Incident Severity | Choose the severity level of the incident. Valid values:
Note: Incident Severity is no longer a required field when Incident Type Category is any of the following codes: 01,02,03,04,05,06,07,08,11,12,13,14,15,16,17,18,19,20,22,23,25,26,27,28,29,32,35,36. | [Log]Discipline_IncidentContext | 1 | Safety |
Discipline Process | Choose the process a student goes through when certain actions are reported. Valid values:
Note: Discipline Process is a required field when Action Taken Detail is 30, 40, or 61. | [S_GA_LOG_X]DisciplineProcess | 2 | Safety |
Defining Student Lunch StatusLunch | ||||
Lunch Status | Choose the lunch status. Note: Free or Reduced Price Meal Eligibility must be marked for all students individually unless Special Assistance Status is marked 'Y', school is a Special Assistance school. Refer to District Office Setup section for Special Assistance Status field location; if this field is Y then all students will be considered Free or Reduced by GA DOE. | [Students]LunchStatus | 1 | Student School |
Entering All Enrollments DataAll Enrollments > [Edit] Any updates to this page automatically display on the student's Course Enrollment Data page. | ||||
Course | Information about all classes of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | N/A | FTE 1 FTE 3 Refresh FTE PreID Course GaFutures Stu Class |
Enroll Date | Enter the enroll date. Format: [M]M/[D]D/[YY]YY Note: Enroll Date is used to determine when a student was active in the Course. | [CC]DateEnrolled | 6-10 | FTE 1 FTE 3 Refresh FTE PreID Courses Stu Class |
Exit Date | Enter the exit date. Format: [M]M/[D]D/[YY]YY Note: Exit Date is used to determine when a student was active in the Course. | [CC]DateLeft | 6-10 | FTE 1 FTE 3 Refresh FTE PreID Courses Stu Class |
Special Education Delivery Model | Indicates the Special Education delivery model used in this course. For valid values, Refer to Special Education Delivery Model. Note: If the Special Education Delivery Model field is populated on the Course or Section page, that value is reflected in this field. | [S_GA_CC_X]SPED_Delivery_Model | 1 | Course |
Georgia State Information | ||||
Inclusion Code | Click the arrow to expand Inclusion Code options. Select one of the following:
| [S_GA_CC_X]InclusionCode | 1 | Refresh FTE Stu Class |
Transported | Select if the student was Transported for the associated course. | [S_GA_CC_X]transported | 1 | Refresh FTE |
Supplemental Speech | Select if the student received Supplemental Speech services for the associated course. | [S_GA_CC_X]supplementalSpeech | 1 | Refresh FTE |
Itinerant Teacher | Select if the student received Itinerant Teacher services for the associated course. | [S_GA_CC_X]ItinerantTeacher | 1 | Refresh FTE |
Credit Recovery | Select if the student course enrollment qualifies for credit recovery. | [S_GA_CC_X]CreditRecovery | 1 | Stu Class |
Online Course | Select if the student course enrollment qualifies as an online course. | [S_GA_CC_X]OnlineCourse | 1 | Stu Class |
No Grade Expected | Select to indicate that no grade is expected from this enrollment. When selected, the Student Class report will extract a value of Z for this enrollment. Note: Student level, Section level, and Course level data entry is available. In the report output, the Student level value overrides the Section level and the Section level value overrides the Course level value. | [S_GA_CC_X]NoGradeExpected | 1 | Stu Class |
Approved for High School Credit | Select to indicate that the student course enrollment is approved for high school credit. Note: The stored grade must include Earned Credit Hours for this course for state reporting purposes. | [S_GA_CRS_X]HSCreditApproved Also Refer to [S_GA_SEC_X]HSCreditApproved [S_GA_CC_X]HSCreditApproved [S_GA_SGR_X]HSCreditApproved | 1 | Courses |
Exclude from Student Class | Select to exclude the student course enrollment from the P01 - Student Class report. Note: If this checkbox is selected and there are multiple stored grades for this course enrollment, none of the stored grade records will be extracted. | [S_GA_CC_X]ExcludeFromSC [S_GA_SGR_X]ExcludeFromSC | 1 | |
EOC Course | Select if the student is enrolled in this course as an EOC/EOG course. | [S_GA_CC_X]EOC_Testing | 1 | |
EOC Online | Select if the student will take the EOC test online. | [S_GA_CC_X]OnlineEOCTest | 1 | |
EOG EOC ELA | Choose if the student took the EOG EOC ELA assessment. Valid values:
| [S_GA_CC_X]EOG_EOC_ELA | 1 | PreID |
EOG EOC Math | Choose if the student took the EOG EOC Math assessment. Valid values:
Note: If null or blank, for TEST ID = 13, blank will be converted to ‘N’. | [S_GA_CC_X]EOG_EOC_Math | 1 | PreID |
EOG EOC Science | Choose if the student took the EOG EOC science assessement. Valid values:
Note: If null or blank, for TEST ID = 13, blank will be converted to ‘N’. | [S_GA_CC_X]EOG_EOC_Science | 1 | PreID |
Inclusion Teacher | Enter part or all of the names of the teachers associated with the inclusion code, then, choose the teacher name from the auto-complete generated list of teachers. Only staff coded as an Active Teacher will appear on the list. | [S_GA_CC_X]InclusionTeacherID | 10 | Stu Class |
Student 90% Attendance | This field auto-populates based on Attendance Calculation to Yes or No to indicate whether the additional instructor taught the course for at least 90% of the class instructional days. | [S_GA_CC_X]STUD90PERATTENDANCE | 1 | Stu Class |
Category of WBL Program | Choose the work-based learning program for this course. Refer to Work-Based Learning Codes for valid values. | [S_GA_CC_X]CATOFWBLPRG | 1 | Stu Class |
Special Education Program Primary Area | Choose the student's Special Education Program Primary Area. Refer to Special Education Area Codes for valid values. | [S_GA_CC_X]SpEd_PrimaryArea | 1 | |
Defining Special EnrollmentsSpecial Programs > [New/Edit] | ||||
Entry Date | Enter the entry date for the special program. Format: [M]M/[D]D/[YY]YY Note: The date is the first day of special program enrollment. | [SpEnrollments]Enter_Date | 10 | FTE 1 FTE 3 Program |
Exit Date | Enter the entry date for the special program. Format: [M]M/[D]D/[YY]YY Note: The date is the day after the last day of special program enrollment. Student Program: If the student is active, the exit date for the program cannot be greater than June 30th of the current fiscal year. The exit date for the program must occur on the most current exit date for the student. | [SpEnrollments]Exit_Date | 8 | FTE 1 Program |
Exit Reason | Enter the exit reason for the special program. | [SpEnrollments]Exitcode | 15 | Not Required |
Grade Level | Enter the grade level for the special program. | [SpEnrollments]GradeLevel | 2 | Not Required |
Program | Choose the program type for the special program. Special Programs are defined at the district level. For FTE 1 and FTE 3 reports, the special program must be marked with a Program Type defined at the district level. Refer to the special program setup in the District Office Setup section for more information on required Programs. | [SpEnrollments]ProgramID | N/A | FTE 1 FTE 3 Program Stu Class |
Georgia Alternative Education Program Information | ||||
Program Code | Choose the appropriate code. Values for this field are available based on which Program is chosen. Refer to Special Enrollment Program Codes for valid values. Note: Only values valid for the currently selected program are shown. | [S_GA_SEN_X]ProgramCode | 1 | Program |
GNETS Segments | This field is only visible if a GNETS program is chosen. Choose the appropriate number of segments. Refer to Segment Codes for valid values. | [S_GA_SEN_X]GNETS_Segments | 1 | Program |
Alternative System Code | Enter the appropriate alternative system code. Note: Must be an active system code in the Facilities database in the range of 601-799. | [S_GA_SEN_X]AltSysCode | 3 | Program |
Alternative School Number | Enter the appropriate alternative school number. Note: The 4-digit school code assigned by GA DOE for the alternative school or special entity school in which the student was enrolled. | [S_GA_SEN_X]AltSchNumber | 4 | Program |
Entering Transfer InformationTransfer Information > [Edit/New] | ||||
Entry Date | Enter the entry date for the school enrollment. Format: [M]M/[D]D/[YY]YY Notes:
| [Students]EntryDate [ReEnrollments]EntryDate | 10 | FTE 1 FTE 3 Refresh FTE PreID Special Ed Student Courses Enrollment Stu Class |
Entry Code | Choose the entry code for the school enrollment. Refer to Entry Codes for Georgia entry codes/withdrawal codes to be set up at the District level. Note: You must choose an entry code for all school enrollments. | [Students]EntryCode [ReEnrollments]EntryCode | 1 | FTE 1 Enrollment |
Exit Date | Enter the exit date for the school enrollment. Format: [M]M/[D]D/[YY]YY Notes:
| [Students]ExitDate [ReEnrollments]ExitDate | 10 | FTE 1 FTE 3 Refresh FTE PreID Special Ed Student Courses Enrollment System (A01) GaFutures Stu Class |
Exit Code | Choose the exit code for the school enrollment. Refer to the Exit Codes for Georgia exit codes/withdrawal codes to be set up at the District level. Note: You must choose an exit code for school enrollments where the exit date is in the past. | [Students]ExitCode [ReEnrollments]ExitCode | 1 | FTE 1 Student Enrollment |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment. | [Students]FTEID [ReEnrollments]FTEID | N/A | Required |
Grade Level | Choose the grade level for the school enrollment. Refer to the Grade Level Codes and Valid Ages for a list of valid ages for grade levels. Note: The Student Course report only includes student records associated with grade levels 6 – 12. | [Students]Grade_Level [ReEnrollments]Grade_Level | N/A | FTE 1 FTE 3 Refresh FTE PreID Student Courses GUIDE GaFutures Stu Class |
Track | Choose track for the school enrollment. | [Students]Track [ReEnrollments]Track | N/A | N/A |
District of Residence | Choose the district of residence for the school enrollment. | [S_GA_STU_X]ResidenceDistrict [S_GA_REN_X]ResidenceDistrict | 3 | GUIDE |
Student Record Status | Choose the student’s status. Valid values:
When a student is enrolled, or at the beginning of a school year, the status for each student should be set considering the question “What was the student’s status on the FIRST DAY of this enrollment?” For FTE March Cycle 3 the Student Status should always be reported as ‘N’ per the FTE layout rule which states: If REPORT PERIOD = '3', STUDENT STATUS must be = 'N' (Normal) and withdrawal date and reason must be blank. Student Status of W is calculated depending on the student’s enrollment status and exit date as of the state report Count Date. | [S_GA_STU_X]StudentStatus [S_GA_REN_X]StudentStatus | 1 | Student FTE 1 FTE 3 |
View Historical Info Link Click to navigate to the student's Georgia-specific Historical Data page. This link is only available while editing a previous enrollment. Refer to Viewing Historical Data above. | ||||
Editing Historical DataEdit Historical Info link This link navigates to the student's Georgia-specific Historical Data page and is only available while editing a previous enrollment. | ||||
General Information | ||||
Student Record Status | Choose the student's status. Valid values:
| [S_GA_REN_X]StudentStatus | 1 | FTE 1 FTE 3 |
Exclude from State Reporting | Select to exclude this enrollment from state reporting. | [S_GA_REN_X]State_ExcludeEnrollment | 1 | Stu Class |
Resident Status Code | Choose the student's resident status code. Refer to Resident Status Codes for valid values. Notes:
| [S_GA_REN_X]ResStatusCode | 1 | FTE 1 FTE 3 |
System of Residence | Choose the student’s system of residence. This is the code for the Georgia system where the student resides and is required when the student’s system of residence is not the local district. Refer to Residence Codes for valid values. Notes:
| [S_GA_REN_X]ResidenceDistrict | 3 | GUIDE FTE 1 FTE 3 Student |
County of Residence | Choose the student's county of residence. Refer to Residence Codes for valid values. | [S_GA_REN_X]ResidenceCountry | 3 | Student |
Remedial Educ Subject Code Note: No longer collected as of 2019-2020 | The remedial subject the student takes. | [S_GA_REN_X]RESC | 1 | Student |
Special Needs Code | Choose the student's special needs code. Valid values:
| [S_GA_REN_X]SpecNeedsCode | 1 | Student |
Residential Environment Code | Choose the environment the student lives in. Valid values:
| [S_GA_REN_X]Residential_Environ | 1 | FTE 1 FTE 3 Student |
Homeless Primary Night Shelter | Choose the homeless student's primary nighttime residence. Valid values:
| [S_GA_REN_X]HomelessPrimaryShelter | 1 | Student |
Diploma Type | Choose the student's diploma type. Refer to Diploma Types for valid values. | [S_GA_REN_X]DiplomaType | 1 | FTE 1 Student GaFutures |
Graduation Program of Study | Choose the appropriate program. Refer to Graduation Programs of Study for valid values. Note: Student must be in grades 09-12. | [S_GA_REN_X]GraduationProgram | 1 | Student |
Immigrant Status | Choose the student's immigrant status. Valid values:
| [ReEnrollments]Immigrant | 1 | System (A01) |
Home School Number Override | Indicate the student's home school if different from default. If the home school is an in-district school, choose the school. If the home school is an out-of-district school, manually enter the school number in the text field. | [S_GA_REN_X]SchoolNumberOverride | 4 | |
Student Assessments and Inventories Information | ||||
Student Support Team (SST) | Select if the student participated in the SST at some point during the school year. | [S_GA_REN_X]SST | 1 | Student |
Elementary School | ||||
Number of Career Awareness Lessons Completed in the Current Year (Grades 1-5) | Enter the number of career awareness lessons the student completed in the school year. Valid values: blank, 0-99 | [S_GA_REN_AandI_X]CareerAwareness | 2 | Student |
Career Portfolio (Required for Grade 5) | Select if the student completed a Career Portfolio during the school year | [S_GA_REN_AandI_X]CareerPortfolio | 1 | Student |
Middle School | ||||
Number of Career Interest Inventories Completed in the Current Year (Grades 6-8) | Enter the number of Career Interest Inventories the student completed during the school year. Valid values: blank, 0-99 | [S_GA_REN_AandI_X]CareerInventories | 2 | Student |
21st Century Skills Assessment (Required for Grade 8) | Select if the student took the 21st Century assessment. | [ReEnrollments]GA_SkillAssess21C | 1 | Student |
Individual Graduation Plan (Required for Grade 8) | Select if the student completed an graduation plan for the school year. | [S_GA_REN_AandI_X]IndGradPlan | 1 | Student |
High School | ||||
CCAE (Coordinated Career Academic Education/Project Success) | Select if the student participated in the CCAE program at any point during the school year (Grades 9-12). | [S_GA_REN_AandI_X]CCAE | 1 | Student |
CTI (Career Technical Instruction) | Select if the student was enrolled in the CTI program at any point during the school year (Grades 9-12). Note: This value is only reported for special education students. | [S_GA_REN_AandI_X]CTI | 1 | Student |
Capstone Project | Select if the student completed a Capstone Project for the school year. | [S_GA_REN_AandI_X]Capstone | 1 | Student |
ASVAB (Armed Services Vocational Aptitude Battery Score) | The value must be 0-99. Blank is acceptable. | [S_GA_REN_AandI_X]ArmedServices | 2 | Student |
Title I / SES Student Information | ||||
Title I funded services | Select the applicable checkboxes for the services for which the student receives Title I funding. | [S_GA_REN_TitleI_X]RELA [S_GA_REN_TitleI_X]Math [S_GA_REN_TitleI_X]Science [S_GA_REN_TitleI_X]SocStud [S_GA_REN_TitleI_X]GCSocWrk [S_GA_REN_TitleI_X]HealthDental [S_GA_REN_TitleI_X]Nutrition [S_GA_REN_TitleI_X]Transport [S_GA_REN_TitleI_X]JobPrep [S_GA_REN_TitleI_X]HSGED | 1 | PreID Student |
SES Services | Selectes for the SES services the student receives. | [ReEnrollments]GA_SESPartCode_Read [ReEnrollments]GA_SESPartCode_English [ReEnrollments]GA_SESPartCode_Math [ReEnrollments]GA_SESPartCode_Science [ReEnrollments]GA_SESPartCode_SocStudies | 1 | Student |
Special Education Program Primary Area | Choose the student's primary special education program area. Refer to Special Education Area Codes for valid values. FTE: If the value is 8, then the student’s grade level must be PK, KK, 01, 02, 03, 04, or 05 and the student’s age must be less than 10 as of September 1st. | [S_GA_REN_SpecEd_X]PAE | 1 | FTE 1 FTE 3 Refresh FTE PreID Student Stu Class |
When not served in Primary Area, Program of actual service received | Choose the actual service the student received. Refer to Special Education Area Codes for valid values. FTE: If the value is 8, then the student’s grade level must be PK, KK, 01, 02, 03, 04, or 05 and the student’s age must be less than 10 as of September 1st. | [S_GA_REN_SpecEd_X]Segment_FTE | 1 | FTE 1 FTE 3 Refresh FTE PreID Student |
Special Education Program Secondary Area | Choose the student's secondary special education program area. Refer to Special Education Area Codes for valid values. Note: This field is used only when the student has a secondary area of exceptionality. | [S_GA_REN_SpecEd_X]PAE_Second | 1 | Refresh FTE |
Secondary Area Number of Segments | Choose the number of segments for the secondary area. Refer to Segment Codes for valid values. | [S_GA_REN_SpecEd_X]PAE_Second_Units | 1 | Refresh FTE |
Special Education Exit Code | Choose the student's special education exit code. Refer to Special Education Exit Codes for valid values. | [S_GA_REN_SpecEd_X]ExitCode | 1 | Not Required |
Special Education Exit Date | Enter the date the student exited the special education program. | [S_GA_REN_SpecEd_X]ExitDate | 8 | FTE 1 FTE 3 PreID |
Extended Year Services | Choose Yes or No to indicate if the student received extended year services. Valid values:
| [S_GA_REN_SpecEd_X]ExtYr | 1 | Not Required |
Special Education Environment | Choose the student's special education environment for the school year. Refer to Special Education Environment for valid values. | [S_GA_REN_SpecEd_X]Environment | 2 | Not Required |
All IEP | Choose a value to indicate if the student receives all IEP services for the school year. Valid values:
| [S_GA_REN_SpecEd_X]All_IEP | 1 | FTE 1 FTE 3 |
Total Service Minutes | Enter the total number of minutes the student is served. | [S_GA_REN_SPECED_X]SpedSvcMin | 5 | FTE 1 FTE 3 |
GAA Flag | Select if the student took the GAA that school year. | [S_GA_REN_SpecEd_X]GAA_Flag | 1 | FTE 1 Stu Class |
Number of Transported Segments | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_TranSeg | 1 | |
Number of Supplemental Speech Segments | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_SSS | 1 | |
Number of Itinerant Teacher Segments | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_ITS | 1 | |
Paraprofessional Segments (code 4) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclPara | 1 | |
Interpreter Segments (code 5) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclInterp | 1 | |
Job Coach Segments (code 6) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclJobC | 1 | |
Assistive Personnel Segments (code 7) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclAssist | 1 | |
Certified Teacher-Not Special Education Segments (code 8) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclNonSpecTeach | 1 | |
Certified Special Education Teacher/Collaborative Model Segments (code 9) | No longer used for state reporting. This field is shown for historical purposes only. | [ReEnrollments]GA_inclSpedTeach | 1 | |
Entering Scheduling InformationScheduling Setup | ||||
Year of Graduation | Enter the year of graduation for the student. | [Students]Sched_YearOfGraduation | 4 | GaFutures |
