Access for ELLs

Field

Description

Select Schools

Choose one of the following:

• Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.

• All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Current Selection Students

Run the report for the current selection of students or all students.

Report Snapshot Date

Enter the snapshot date of the report.

Note: Enter the date in a format of MM/DD/YYYY.

Select Only Students in These Grades

Select the student grade levels to include in the report. Only students in these grade levels are included in the report output.

1

State Name Abbreviation

Two letter state abbreviation.

Example: Georgia - GA

2

2

District Name

Indicates the name of the reporting district.

50

3

District Number

The school system code. This is the district number in PowerSchool.

[Prefs]Value

[Prefs]Name=districtnumber

15

4

School Name

Indicates the name of the reporting school.

50

5

School Number

Unique School number identifying school within the district

[S_GA_STU_X]SchoolNumberOverride

[S_GA_REN_X]SchoolNumberOverride

[Schools]Alternate_School_Number

[Schools]School_Number

15

6

State Student ID

Indicates the student’s state identification number.

[Students]State_StudentNumber

15

7

District Student ID

Indicates the student’s district identification number.

[Students]State_StudentNumber

15

8

Student Last Name

Indicates the student's last name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Last_Name

[Students]Last_Name

100

9

Student First Name

Indicates the student's first name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_First_Name

[Students]First_Name

100

10

Student Middle Name

Indicates the student's middle name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Middle_Name

[Students]Middle_Name

100

11

Birth Date

The student’s date of birth.

Output format: YYYYMMDD

[Students]DOB

10

12

Gender

The student’s gender. Should be consistent with data in the GTID.

Note: The legal gender field is extracted, if populated.

[Students]Gender

[StudentCoreFields]PSCore_Legal_Gender

1

13

Grade

The student’s grade level.

Note: Grade levels -1 and -2 are extracted as PK. Grade level 0 is extracted as KK.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

14

Primary Disability

Indicates the student's primary disability. The value that is selected for the Special Education Program Primary Area field under the Special Education tab, the same value is populated for the Primary Disability field under the EL/ESOL Programs tab. If you have changed the value under the EL/ESOL Programs tab, then the changed value is displayed in the output overriding the value from the Special Education tab.

Refer to Primary and Secondary Disability Codes for valid codes.

[S_GA_STU_ESOL_C]Prim_Disability

3

15

Secondary Disability

Indicates the student's secondary disability. The value that is selected for the Special Education Program Secondary Area field under the Special Education tab, the same value is populated for the Secondary Disability field under the EL/ESOL Programs tab. If you have changed the value under the EL/ESOL Programs tab, then the changed value is displayed in the output overriding the value from the Special Education tab.

Refer to Primary and Secondary Disability Codes for valid codes.

[S_GA_STU_ESOL_C]Sec_Disability

3

16

Student Type

Indicates the student's student type.

Valid values:

• N – Non-Public (Private)

• C – Charter

• H – Homeschool

• P – Public (default value)

• [Blank] – N/A

[S_GA_STU_ESOL_C]Student_Type

1

17

LIEP Classification

Indicates the student's IEP Classification.

See LIEP Classification Codes for valid codes.

[S_GA_STU_ESOL_C]LIEP_Class

3

18

LIEP - Parental Refusal

Indicates if the student's parent(s) refused language services.

[S_GA_STU_ESOL_C]LIEP_Refusal

1

19

LIEP - Optional Data

Indicates up to three, 3 letter codes for more specific program identifiers.

[S_GA_STU_ESOL_C]LIEP_Data

9

20

Length of Time in LEP/ELL Program

Indicates the length of time, in year, by subtracting ESOL Enrollment Date fro ESOL withdrawal date for every record were ESOL participation is 'Yes'.

For Example:

• If a student ESOL participation = yes
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 5/1/2019
  Length of Time in LEP/ELL Program = 00

• If a student ESOL participation = yes
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 8/1/2019
  Length of Time in LEP/ELL Program = 01

• If a student has multiple records where ESOL participation = yes
  ESOL enrollment date = 8/1/2017
  ESOL withdrawal date = 5/1/2018
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 5/1/2019
  Length of Time in LEP/ELL Program = 01

Calculated.

2

21

Ethnicity - Hispanic/Latino

Indicates whether the student is Hispanic or Latino.

[Students]FedEthnicity

1

22

Race- American Indian/Alaskan Native

Indicates whether the student is American Indian or Alaska Native.

[StudentRace]RaceCD

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=I

1

23

Race - Asian

Indicates whether the student is Asian.

[StudentRace]RaceCD

[Gen]Cat=Race

 [Gen]Cat=FederalRace

 [Gen]Name=S

1

24

Race - Black/African American

Indicates whether the student is African American.

[StudentRace]RaceCD

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=B

1

25

Race - Pacific Islander/Hawaiian

Indicates whether the student is New Hawaiian or Other Pacific Islander.

[StudentRace]RaceCD

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=P

1

26

Race - White

Indicates whether the student is White.

 [StudentRace]RaceCD

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=W

1

27

Native Language

Indicates the students primary language.

[Students]PrimaryLanguage

4

28

Date First Enrolled in US School

The date the student entered a U.S. school.

Note: This field is required if Place of Birth is not U.S., Guam, Puerto Rice, U.S. Virgin Islands, or U.S. Minor Outlying Islands.

Output format: YYYYMMDD

[Students]DateOfEntryIntoUSA

10

29

Title III Status

Indicates that the student was served with Title III supplemental fund

[S_GA_STU_ESOL_C]Title3Served

1

30

Migrant

Indicates the student as a migrant.

Valid values:

• Y – Yes

• N – No

• C – Continuation of Services

[S_GA_STU_X]GA_Migrant

1

31

IEP Status

Indicates the student has an Individual Education Plan (IEP).

Value values:

• Yes

• No

[S_GA_STU_PK_X]IEP

1

32

504 Plan

Indicates the student is enrolled in a 504 program.

Note: Section 504 Enrollment Date is used to determine if a student is an active participant in the Section 504 program.

Derived from [S_GA_STU_504_C]Is504

where enrollment date is during report date range and is504 checkbox is selected.

If no record exists, extract 'N'.

1

33

Accommodation

Indicates the accommodations selected for the student.

Valid values:

• MC - Manual Control of item audio

• RA - Repeat item audio

• ES - Extended speaking test response time 

• IR - In-Person Human Reader

• RP - Repeat In-Person Human Reader

• SR - Scribe

• WD - Word processor or similar keyboarding device to respond to test items

• RD - Student responds using a recording device

• NS - Test may be administered in a non-school setting

• EM - Extended testing of test domain over multiple days

LP - Large Print

Braille Accommodations

• NC - UEB Contracted ACCESS Grades 01 - 05, UEB with Nemeth Grades 06-12

• NU - UEB Uncontracted ACCESS Grades 01 - 05, UEB with Nemeth Grades 06-12

• TC - UEB Math/Science Contracted (Formerly Technical)

• TU - UEB Math/Science Uncontracted (Formerly Technical), or Blank

In case of multiple accommodations specified for a student, each code value is separated by the Pipe symbol without spaces in between. The Pipe symbol is not displayed for blanks, single accommodations, or after the last code value.

The following value is an example of multiple accommodations selected for a student:

Example value - MC|RA|ES

[S_GA_STU_ESOL_C]Accommodation

100

34

Mode of Administration

Indicates the student's preferred mode of test administration

Valid values:

• P – Paper-based Testing

• O – Online Testing

• [Blank] – N/A

[S_GA_STU_ESOL_C]Mode_Of_Adm

1

35

Paper Tier

Indicates the tier for paper tests.

Valid values:

• A

• B

• C

• [Blank]

[S_GA_STU_ESOL_C]Tier_Paper_Tests

1

36

Alternate ACCESS for ELLs Tester

Indicates the student requires an alternate ACESS tester.

[S_GA_STU_ESOL_C]Alternate_ACCESS

1

37

State Defined Optional Data

Defined by State

Contact your SEA for instructions for this field.

N/A

10

38

District Defined Optional Data

Defined by District

Contact your SEA for instructions for this field.

N/A

10

39

Additional field to be used by state if needed.

State Additional Data

This is considered a "pass-through" field and whatever is received will be accepted.

Contact your SEA for instructions for this field.

N/A

50