Access for ELLs

Select Schools

Choose one of the following:

• Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
• All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Current Selection Students

Run the report for the current selection of students or all students.

Report Snapshot Date

Enter the snapshot date of the report.

Note: Enter the date in a format of MM/DD/YYYY.

Select Only Students in These Grades

Select the student grade levels to include in the report. Only students in these grade levels are included in the report output.

Two letter state abbreviation.

Example: Georgia - GA

[Prefs]Value

[Prefs]Name=districtnumber

[S_GA_STU_X]SchoolNumberOverride

[S_GA_REN_X]SchoolNumberOverride

[Schools]Alternate_School_Number

[Schools]School_Number

Indicates the student's last name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Last_Name

[Students]Last_Name

Indicates the student's first name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_First_Name

[Students]First_Name

Indicates the student's middle name.

Note: The legal name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Middle_Name

[Students]Middle_Name

The student’s date of birth.

Output format: YYYYMMDD

The student’s gender. Should be consistent with data in the GTID.

Note: The legal gender field is extracted, if populated.

[Students]Gender

[StudentCoreFields]PSCore_Legal_Gender

The student’s grade level.

Note: Grade levels -1 and -2 are extracted as PK. Grade level 0 is extracted as KK.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Indicates the student's primary disability. The value that is selected for the Special Education Program Primary Area field under the Special Education tab, the same value is populated for the Primary Disability field under the EL/ESOL Programs tab. If you have changed the value under the EL/ESOL Programs tab, then the changed value is displayed in the output overriding the value from the Special Education tab.

Refer to Primary and Secondary Disability Codes for valid codes.

Indicates the student's secondary disability. The value that is selected for the Special Education Program Secondary Area field under the Special Education tab, the same value is populated for the Secondary Disability field under the EL/ESOL Programs tab. If you have changed the value under the EL/ESOL Programs tab, then the changed value is displayed in the output overriding the value from the Special Education tab.

Refer to Primary and Secondary Disability Codes for valid codes.

Indicates the student's student type.

Valid values:

• N – Non-Public (Private)
• C – Charter
• H – Homeschool
• P – Public (default value)
• [Blank] – N/A

Indicates the student's IEP Classification.

See LIEP Classification Codes for valid codes.

Indicates the length of time, in year, by subtracting ESOL Enrollment Date fro ESOL withdrawal date for every record were ESOL participation is 'Yes'.

For Example:

• If a student ESOL participation = yes
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 5/1/2019
  Length of Time in LEP/ELL Program = 00
• If a student ESOL participation = yes
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 8/1/2019
  Length of Time in LEP/ELL Program = 01
• If a student has multiple records where ESOL participation = yes
  ESOL enrollment date = 8/1/2017
  ESOL withdrawal date = 5/1/2018
  ESOL enrollment date = 8/1/2018
  ESOL withdrawal date = 5/1/2019
  Length of Time in LEP/ELL Program = 01

[StudentRace]RaceCD

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=I

[Gen]Cat=Race

 [Gen]Cat=FederalRace

 [Gen]Name=S

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=B

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=P

Indicates whether the student is White.

[Gen]Cat=Race

[Gen]Cat=FederalRace

[Gen]Name=W

Indicates the students primary language.

The date the student entered a U.S. school.

Note: This field is required if Place of Birth is not U.S., Guam, Puerto Rice, U.S. Virgin Islands, or U.S. Minor Outlying Islands.

Output format: YYYYMMDD

Indicates the student as a migrant.

Valid values:

• Y – Yes
• N – No
• C – Continuation of Services

Indicates the student has an Individual Education Plan (IEP).

Value values:

• Yes
• No

Indicates the student is enrolled in a 504 program.

Note: Section 504 Enrollment Date is used to determine if a student is an active participant in the Section 504 program.

Derived from [S_GA_STU_504_C]Is504

where enrollment date is during report date range and is504 checkbox is selected.

If no record exists, extract 'N'.

Indicates the accommodations selected for the student.

Valid values:

• MC - Manual Control of item audio
• RA - Repeat item audio
• ES - Extended speaking test response time 
• IR - In-Person Human Reader
• RP - Repeat In-Person Human Reader
• SR - Scribe
• WD - Word processor or similar keyboarding device to respond to test items
• RD - Student responds using a recording device
• NS - Test may be administered in a non-school setting
• EM - Extended testing of test domain over multiple days

LP - Large Print

Braille Accommodations

• NC - UEB Contracted ACCESS Grades 01 - 05, UEB with Nemeth Grades 06-12
• NU - UEB Uncontracted ACCESS Grades 01 - 05, UEB with Nemeth Grades 06-12
• TC - UEB Math/Science Contracted (Formerly Technical)
• TU - UEB Math/Science Uncontracted (Formerly Technical), or Blank

In case of multiple accommodations specified for a student, each code value is separated by the Pipe symbol without spaces in between. The Pipe symbol is not displayed for blanks, single accommodations, or after the last code value.

The following value is an example of multiple accommodations selected for a student:

Example value - MC|RA|ES

Indicates the student's preferred mode of test administration

Valid values:

• P – Paper-based Testing
• O – Online Testing
• [Blank] – N/A

Indicates the tier for paper tests.

Valid values:

• A
• B
• C
• [Blank]