Special Functions

Introduction

The first two pages of navigation are removed for brevity:

Start Page > Special Functions.

On the Start Page, click the School link. The school list appears.
Choose a school from the pop-up menu. The school start page appears.
Click Special Functions. The Special Functions page appears.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Entering New Student Enrollment Start Page > Special Functions > Enroll New Student
Name (last, first MI)	Enter the student’s name. Format: LastName, FirstName MiddleName The first and last name must be at least two characters each. The middle initial must be an alpha character (A-Z) or blank. Note: Some GA state reports also use the legal name fields on the Georgia General Information student page.	[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name	N/A 50 50 30	FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram Stu Class
Legal Name (last, first, MI, suffix)	Enter the legal student’s name. Format: LastName, FirstName MiddleName The first and last name must be at least two characters each. The middle initial must be an alpha character (A-Z) or blank.	[StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix	N/A 50 50 30	FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram Stu Class
DOB	Enter the student’s date of birth. Entry Format: [M]M/[D]D/[YY]YY Note: Output format is YYYYMMDD.	[Students]DOB	8	FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram
Gender	Choose either female or male from the pop-up menu. Valid values: F - Female M - Male	[Students]Gender	1	FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram
Legal Gender	Choose either female or male from the pop-up menu. Valid values: F - Female M - Male	[StudentCoreFields]PSCore_Legal_Gender	1	FTE 1 FTE 3 PreID GUIDE Student GaFutures Fgram
Student Number	Enter the locally assigned student number. Note: The primary use of this student number is to import data from the GTID system into PowerSchool when a GTID is assigned.	[Students]Student_Number	N/A	GUIDE PreID Student GaFutures
SSN	Enter the student’s social security number. Note: When dashes are included in the SSN each report will remove the dashes as needed.	[Students]SSN	9	All reports
Home Phone	Enter the student’s home phone number.	[Students]Home_Phone	Max 80	GaFutures
Entry Date	Enter the entry date for the school enrollment. Format: [M]M/[D]D/[YY]YY Note: The date is the first day of school enrollment. Note: For some reports the Entry Date is not directly output but is used to determine if a student qualifies for inclusion in the report.	[Students]EntryDate [ReEnrollments]EntryDate	10	FTE 1 FTE 3 Refresh FTE PreID Special Ed Student Courses Enrollment Stu Class
Full-Time Equivalency	Choose the full-time equivalency for the school enrollment from the pop-up menu.	[Students]FTEID [ReEnrollments]FTEID	N/A	Required
Home School Number Override	Number that will override School Code if student is Home Schooled.	[S_GA_STU_X]SchoolNumberOverride [S_GA_REN_X]SchoolNumberOverride	4
Editing CTAE Pathways Information GA State Functions: CTAE Pathways (Career, Technical and Agricultural Education) Start Page > Special Functions > GA State Functions > CTAE Pathways The link is titled: CTAE pathways with a list of qualified Students for each path. The page is a list of pathways associated with the current school. Click a link to access a list of students who meet the criteria for the link. If there is no list shown then no pathways are defined for the school.
Pathway Name	The name of the pathway.	[CTAE_Pathway]User_Defined_Text	N/A	Not Required
Completed All Pathway Course Requirements	Link criteria: A final grade is stored for each of the courses that satisfy the pathway’s course requirements.		N/A	Not Required
Passed the Pathway Assessment	Link criteria: Students have an assessment record stored for the selected pathway and the Test Result value is set to “Pass”.		N/A	Not Required
Enrolled in a Qualifying Course	Link criteria: 1. Students are either currently enrolled, or have previously enrolled in, a course that qualifies to satisfy the course requirements for the selected pathway. Course enrollment (CC) records with a future start date are not included in this result set. 2. Students with any stored grade in a course that qualifies to satisfy a course requirement for the pathway will also be included in the result set.		N/A	Not Required
Will Complete All Required Courses This Year	Link criteria: Students are either currently enrolled or have a final grade stored for each of the courses that satisfy the pathway’s course requirements.		N/A	Not Required
Entering Student Learning Objectives GA State Functions: Student Learning Objective (SLO) by Teacher Note: The Student Learning Objectives (SLO) data elements report as blank for the Student Class Layout for 2016-2017; however, the fields and logic remain in PowerSchool and you can continue to use the PowerSchool SLO solution locally for “student progress measures”. Existing data entry remains intact. For data extraction, use Enterprise Reporting or Data Export Manager. Start Page > Special Functions > GA State Functions > Student Learning Objective (SLO) by Teacher This page is used for entry of pre-measure and post-measure SLO scores of students. The left pane of the page is a list of teachers with SLO courses. Choose a teacher or use the Show all Teachers link. The page lists all sections taught by the teacher that has the “This is an SLO Course” box checked. The course title consists of term, period abbreviation, course number, section number, course title, and the teacher’s role for the section. SLO Exemption Codes which are set at the section level are appended to the course title bar as well. Choose the teachers course expand/collapse toggle to reveal the list of enrolled students. The students enrolled in each course are listed, along with their current pre-measure and post-measure SLO scores. SLO records may be entered or edited for each student using the Edit (pencil) buttons. SLO record default values may be set using the “Set Default SLO Values” button. SLO records may be entered using the “New SLO” button. The “New SLO” window is populated with the values set using the “Set Default SLO Values” button. Clicking “Save and Close” saves the new record and closes the window. Clicking “Save and Next” saves the new record and loads the default values to prepare a record for the next student.
SLO Measure	Choose the type of SLO measure being entered. Valid values: 1 - Pre-Measure SLO 2 - Post-Measure SLO	[S_GA_STU_SLO_S]SLOMeasure	1	Not Required
This is the primary SLO record for this student in this course	Select the checkbox to indicate the record is the primary record for the SLO Measure chosen.	[S_GA_STU_SLO_S]IsPrimarySLORecord	1	Not Required
SLO Measure Value	Enter the appropriate score for the Measure. Individual Student Percent are in the range of 1-110. Rubric are in the range of 1-7.	[S_GA_STU_SLO_S]SLOMeasureValue	3	Not Required
SLO Exemption Code	Exemption code to use in place of SLO Measure Value for this record. Valid values: 900 - Student transferred in or out of the district 901 - Student transferred to or from another school in district 902 - Student's schedule changed/Outside test window 903 - Student is hospital/homebound or IEP home placement 904 - Student has an alternate SLO 905 - The student is repeating the course 906 - The measure is not given in this marking period/multiple parts of course 907 - This section of the course does not have a SLO measure 908 - Testing Irregularity	[S_GA_STU_SLO_S]SLOExemption	3	Not Required
SLO Date	Enter the date of the SLO evaluation.	[S_GA_STU_SLO_S]SLODate	8	Not Required
SLO Measure Type. Set at the course or section level.	Display of the type of SLO measure type associated with the course or section. Valid values: 1 - Individual Student Percent 2 - Uniform Rubric Note: Both Section level and Course level data entry is available.	[S_GA_SEC_X]SLOMeasureType	1	Not Required

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Introduction

Entering New Student Enrollment

Editing CTAE Pathways Information

Entering Student Learning Objectives