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FTE October March Report 2020-21 - Legacy

Introduction

The FTE October/March Report extracts both basic and detailed student demographics.

The FTE October/March Report can be run in two different modes:

  • FTE Cycle 1 (October)
  • FTE Cycle 3 (March)

These reports use PS_AdaAdm_Defaults_All; this reporting view supports ADA/ADM calculation using default settings for all valid attendance mode and conversion mode combinations.

FTE October (Cycle 1) Report

The FTE October cycle 1 report includes both active and withdrawn students. The report extracts detailed student demographics, such as ESOL, Diploma Type, Transported Segments, Supplemental Speech Segments, and Inclusion Segments. The report also includes information for the federal December 1 count of students with disabilities, indicated by their Primary Area of Exceptionality (PAE). The report also includes course enrollment details such as Program Codes and Gifted Delivery Models.

FTE March (Cycle 3) Report

The FTE March cycle 3 report includes only active students. The report contains detailed student demographics, such as ESOL, Diploma Type, Transported Segments, Supplemental Speech Segments, and Inclusion Segments. The report also contains course enrollment details, such as Program Codes and Gifted Delivery Models.

Selection Criteria

Selection criteria determine which database records are used in the report.

FTE October Student Selection

The report selects records from the [Students] or [ReEnrollments] table based on the following criteria:

  • The student must not be excluded from state reporting.
  • If the report is not run district wide, the student must be enrolled at one of the selected schools.
  • The student must have an enrollment date in the current school year that is prior to or on the FTE count date.
  • The student must meet one of the following criteria:
    • The student must have an entry date before this year's FTE October Cycle 1 date and an exit date on or after this year's FTE October Cycle 1 date.
    • The student must have been previously enrolled in the selected school with an entry date before this year's FTE October Cycle 1 date and an exit date between last Year's FTE October Cycle 1 date and this year's FTE October Cycle 1 date, and be marked as graduated from the selected school. Note that if the graduated students school is not set to exclude from state reporting, students will be reported as attending the graduated school.
    • The student must have been previously enrolled in the selected school with an entry date before this year's FTE October Cycle 1 date and an exit date between last year's FTE October Cycle 1 date and this year's FTE October Cycle 1 date, and have no subsequent enrollment record in the district.

FTE March Student Selection

The report selects records from the [Students] or [ReEnrollments] table based on the following criteria:

  • The student must be enrolled in the school chosen at report runtime.
  • The student must be enrolled on this year's FTE March Cycle 3 date.
  • The student must have an enrollment date in the current school year that is prior to or on the FTE count date.
  • The student must not be excluded from state reporting.
  • If the report is not run district-wide, the student must be enrolled at one of the selected schools.

When the student status in Current/Previous enrollment is Child Find, then report type will extract value S.

Report Input – Combined for All FTE Reports

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select Schools

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Select Students

Run the report for the current selection of students or all students.

Current FTE date

Enter the FTE date for the current report cycle.

FTE Cycle

Choose the FTE Cycle of October or March. The report will contain the correct cycle period of 1 or 3.

Previous Year FTE date

Used for Cycle 1 (October)

Enter the FTE date for the previous school year.

Note: This field is required, but will not affect the results in the March (Cycle 3) report

File Path

The File Name is the district number, date, and time, in the format dddYYYYMMDDHHmi, followed by the provided File Suffix. For example a report run at district 999 on August 1, 2014 at 9:15 AM with a suffix of _AAA.txt will save the results to a file named 999201408010915_AAA.txt in the provided location. If no path is given, or if PowerSchool is unable to write to the given folder, the report will run but will not be saved to the server.

Use Last In-Session Date before the Exit Date as Withdrawal date

When this option is selected, the report extracts any exiting student's withdrawal date as the last in-session day before the student's exit date. This prevents overlapping enrollment dates when a student withdraws from one school and enrolls in another on the same day.

Note: This option does not apply to No-Show students (students with an Exit code of 'U' and Exit Date after the last in-session date).

File SuffixThe provided file suffix for the file path (see above).

SFTP connections

Choose the defined SFTP connection to use for sending the file to a remote location or leave as (Disable).

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

IDData ElementDescriptionTable]FieldNameLengthFTE Cycle

Start & End Positions

FTE001

System

The school system code.

Note: This is the district number in PowerSchool.

[Prefs]Value

[Prefs]Name=districtnumber

3

1,3

13

FTE002

Fiscal Year

The fiscal year of the record. The report extracts the year from the last day in the current school calendar.

[Terms]LastDay

2

1,3

45

FTE003

Report Period

The FTE report period, depending on which report is run.

N/A

1

1,3

66

Filler

Filler

Filler

N/A

16

1,3

722

FTE005

School Code

The school code.

Note: If the HomeSchool Override Number is set up, that number used; if not, the alternate school number is reported; otherwise, the school number is reported.

[S_GA_STU_X]SchoolNumberOverride

[S_GA_REN_X]SchoolNumberOverride

[Schools]Alternate_School_Number

[Schools]School_Number

4

1,3

2326

FTE006

Grade Level

The student’s grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

1,3

2728

Filler

Filler

Filler

N/A

1

1,3

2929

FTE007

Prior Ten Days

Indicates whether the student has been present for at least one of the 10 school days immediately preceding the FTE day.

The report runs a PowerSchool ADA calculation to determine if the student was present at the school for 0.5 days or greater during the 10 days prior to this year’s FTE date, entered at report runtime. The calculation results in a value of Y or N:

  • Y – Present at least 1 day of the 10 days prior to the FTE day.
  • N – Not present any of the 10 days prior to the FTE day.

Note: If duplicate attendance records cause an issue with the attendance query, the report returns ‘X’ for the Prior Ten Days value. This value is invalid and will result in errors at the state. Follow guidance for finding duplicate daily attendance records.

[Attendance]Antedate

[Attendance]StudentID

1

1,3

3030

FTE008

Residence Status Code

Indicates the student’s resident status.

For valid values, see Resident Status Codes.


[S_GA_STU_X]ResStatusCode

[S_GA_REN_X]ResStatusCode

1

1,3

3131

FTE009

System of Residency

The home system (district) of the non-resident student.

Note: Value is blank if the Resident Status Code is 1.

[S_GA_STU_X]residencedistrict

[S_GA_REN_X]ResidenceDistrict

[Prefs]Value

[Prefs]Name=districtnumber

3

1,3

3234

FTE010

Program Code 1

The FTE program for segment 1 of the school day.

Program codes are calculated based on the course numbers and state specific course fields associated with the student’s course enrollments. See Program Codes for more details and a list of valid Program Codes.

The following rules apply to all of the program codes:

  • If Use Manual Override is selected on the FTE Student Information page, the report will extract program codes manually entered for students.
  • For October, this field is not extracted if the student’s exit date occurs on or before this year’s FTE date.

[S_GA_STU_SpecEd_X]PAE

[S_GA_STU_FTE_X]ProgramCode1

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]]ProgramCodeM1

1

1,3

3535

FTE011

Program Code 2

The FTE program for segment 2 of the school day.

For rules, see Program Code 1.

[S_GA_STU_FTE_X]ProgramCode2

[S_GA_STU_FTE_X]ProgramCodeM2(Manual Override)

1

1,3

3636

FTE012

Program Code 3

The FTE program for segment 3 of the school day.

For rules, see Program Code 1.

[S_GA_STU_FTE_X]ProgramCode3

[S_GA_STU_FTE_X]]ProgramCodeM3 (Manual Override)

1

1,3

3737

FTE013

Program Code 4

The FTE program for segment 4 of the school day.

For rules, see Program Code 1.

[S_GA_STU_FTE_X]ProgramCode4

[S_GA_STU_FTE_X]]ProgramCodeM4 (Manual Override)

1

1,3

3838

FTE014

Program Code 5

The FTE program for segment 5 of the school day.

For rules, see Program Code 1.

[S_GA_STU_FTE_X]ProgramCode5

[S_GA_STU_FTE_X]]ProgramCodeM5 (Manual Override)

1

1,3

3939

FTE015

Program Code 6

The FTE program for segment 6 of the school day.

For rules, see Program Code 1.

[S_GA_STU_FTE_X]ProgramCode6

[S_GA_STU_FTE_X]]ProgramCodeM6 (Manual Override)

1

1,3

4040

FTE016

Filler

Filler

N/A

1

1,3

4141

FTE017

Withdrawal Date

The date the student withdrew from school. This is usually the day after the student’s last day in class.

This value is extracted from the Exit Date field on the Transfer Info student page if the student has a school enrollment that meets the following criteria:

  1. The exit date occurs before this year’s FTE date.
  2. The enrollment is not in the Graduated Students School.

Note: If Use Withdrawal Date as One day before Student Exit Date is selected in the report input, the report output displays the Withdrawal date as one in session day prior to the actual exit date.

[Students]ExitDate

[ReEnrollments]ExitDate

6

1

4247

FTE018

Location of Enrollment 1

If the student has a dual enrollment, this field indicates where the student took the first of their dual courses.

Note: If Use Manual Override is selected on the FTE Student Information page, the report will extract the Location of Enrollment manually entered for students. This rule applies to all of the Location of Enrollment fields.

[S_GA_STU_FTE_X]LocationEnrollment1

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]LocationEnrollmentM1

1

1,3

4848

FTE019

Location of Enrollment 2

If the student has a dual enrollment, this field indicates where the student took their second dual course.

For rules, see Location of Enrollment 1.

[S_GA_STU_FTE_X]LocationEnrollment2

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

[S_GA_STU_FTE_X]LocationEnrollmentM2 (Manual Override)

1

1,3

4949

FTE020

Location of Enrollment 3

If the student has a dual enrollment, this field indicates where the student took their third dual course.

For rules, see Location of Enrollment 1.

[S_GA_STU_FTE_X]LocationEnrollment3

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

[S_GA_STU_FTE_X]LocationEnrollmentM3 (Manual Override)

1

1,3

5050

FTE021

Location of Enrollment 4

If the student has a dual enrollment, this field indicates where the student took their fourth dual course.

For rules, see Location of Enrollment 1.

[S_GA_STU_FTE_X]LocationEnrollment4

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

[S_GA_STU_FTE_X]LocationEnrollmentM (Manual Override)

1

1,3

5151

FTE022

Location of Enrollment 5

If the student has a dual enrollment, this field indicates where the student took their fifth dual course.

For rules, see Location of Enrollment 1.

[S_GA_STU_FTE_X]LocationEnrollment5

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

[S_GA_STU_FTE_X]LocationEnrollmentM5 (Manual Override)

1

1,3

5252

FTE023

Location of Enrollment 6

If the student has a dual enrollment, this field indicates where the student took their sixth dual course.

For rules, see Location of Enrollment 1.

[S_GA_STU_FTE_X]LocationEnrollment6

[S_GA_CRS_X]LocEnroll

[S_GA_SEC_X]LocEnroll

[S_GA_STU_FTE_X]LocationEnrollmentM6 (Manual Override)

1

1,3

5353

FTE024

Total Service Minutes

The total number of minutes for all IEP services which were in effect the week of the FTE count. Report for active students only.

Exception Criteria: Students that meet the following criteria should not report TOTAL SERVICE MINUTES. Leave field null.

  1. Students in grade level PK
  2. Students with a service plan (ISP) or No IEP
  3. Students reported by State Schools

[S_GA_STU_SPECED_X]SpedSvcMin

[S_GA_REN_SPECED_X]SpedSvcMin

5

1,3

5458

Filler

Filler

Filler

N/A

1

1,3

5959

FTE030

ESOL Segments

The number of segments of English for Speakers of Other Languages (ESOL) for the student taught by an ESOL teacher.

Note: As of school year 2019-2020, extracted from State/Province - GA > ESOL > Units

[S_GA_STU_ESOL_C]Itin

1

1,3

6060

Filler

Filler

Filler

N/A

2

1,3

6162

FTE032

Gender

The student’s gender.

Note: The legal gender field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Gender

[Students]Gender

[ReEnrollments]Gender

1

1,3

6363

Filler

Filler

Filler

N/A

1

1,3

6464

FTE033

Ethnic Hispanic

Indicates whether the student is Hispanic or Latino.

[Students]Fedethnicity

1

1,3

6565

FTE034

Race Indian

Indicates whether the student is American Indian or Alaska Native.

[StudentRace]racecd

[Gen]Cat=race

[Gen]Cat=federalrace

[Gen]Name=I

1

1,3

6666

FTE035

Race Asian

Indicates whether the student is Asian.

[StudentRace]racecd

[Gen]Cat=race

[Gen]Cat=federalrace

[Gen]Name=S

1

1,3

6767

FTE036

Race Black

Indicates whether the student is African American.

[StudentRace]racecd

[Gen]Cat=race

[Gen]Cat=federalrace

[Gen]Name=B

1

1,3

6868

FTE037

Race Pacific

Indicates whether the student is New Hawaiian or Other Pacific Islander.

[StudentRace]racecd

[Gen]Cat=race

[Gen]Cat=federalrace

[Gen]Name=P

1

1,3

6969

FTE038

Race White

Indicates whether the student is White.

[StudentRace]racecd

[Gen]Cat=race

[Gen]Cat=federalrace

[Gen]Name=W

1

1,3

7070

FTE039

Withdrawal Code

The reason the student withdrew or exited from the school.

See the Exit Codes for a list of valid withdrawal/exit codes.

This value is extracted from the Exit Code field on the Transfer Info student page if the student has a school enrollment that meets the following criteria:

  • The exit date occurs on or before this year’s FTE date.
  • The enrollment is not in the graduated student's school.

[Students]ExitCode

[ReEnrollments]ExitCode

1

1

7171

FTE040

Diploma Type

The type of the diploma earned for high school graduates.

[S_GA_STU_X]DiplomaType

[S_GA_REN_X]DiplomaType


1

1

7272

FTE041

Student Status

The student’s enrollment status.

The report calculates the ‘W’ status based on the student’s enrollment dates and exit code.


[S_GA_STU_X]StudentStatus

[S_GA_REN_X]StudentStatus

1

1,3

7373

FTE042

School Entry Code

The reason the student enrolled in school.

See the Entry Codes for a list of valid entry codes.

This value is extracted from the Entry Code field on the Transfer Info student page if the student has a school enrollment that meets the following criteria:

  • The entry date occurs on or before this year’s FTE date.
  • The enrollment is not in the Graduated Students School.

[Students]EntryCode

[ReEnrollments]EntryCode

1

1

7474
FTEDate of ELP Screener

Indicates the date the student was first tested for EL program eligibility.

Note: Blank is a valid value.

[S_GA_STU_X]DateofELPScreener817582
FTEDate of Entry to U.S School

Indicates the date of entry to a United States school if the student‘s country of birth is not the U.S or Puerto Rico.

Note: Blank is a valid value.

[Students]dateOfEntryIntoUSA818390
FTEPlace of Birth

Indicates the student’s place of birth.

Note: Must be one of the valid codes 0010-2460 or 9999.

[S_GA_STU_X]PlaceOfBirth419194
FTEStudent Primary Language

Indicates the primary language spoken by the student.

Note: When this field has no value, 008 is extracted.

[Students]PrimaryLanguage319597

FTE043

Environment

The type of residential environment in which the student resides.

[S_GA_STU_X]Residential_Environ

[S_GA_REN_X]Residential_Environ

1

1,3

9898

Filler

Filler

Filler

N/A

1

1,3

9999

FTE044

Report Type

Indicates whether the student receives Special Education services.

The report extracts R for Regular Education if the student’s primary area of exceptionality is blank.

The repot extracts S for Special Education if the report period is FTE 1 and FTE 3 and the following two criteria are met:

  • The student’s primary area of exceptionality is populated.
  • The student’s special education exit date occurs after this year’s FTE date.

[S_GA_STU_SpecEd_X]PAE

[S_GA_REN_SpecEd_X]PAE

[S_GA_STU_SpecEd_X]ExitDate

[S_GA_REN_SpecEd_X]]ExitDate


1

1,3

100100

FTE045

Date of Birth

The student’s date of birth.

[Students]DOB

6

1,3

101106

FTE046

Transported Segment 1

Indicates whether the student is transported from one instructional setting to another during segment 1 of the school day.

If Use Manual Override is selected on the FTE Student Information page, the report extracts the manually entered transported segment values. This rule applies to all of the transported segments.

[S_GA_STU_FTE_X]TransportedFlag1

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]TransportedFlagM1

1

1,3

107107

FTE047

Transported Segment 2

Indicates whether the student is transported from one instructional setting to another during segment 2 of the school day.

For rules, see Transported Segment 1.

[S_GA_STU_FTE_X]TransportedFlag2

S_GA_STU_FTE_X]TransportedFlagM2 (Manual Override)

1

1,3

108108

FTE048

Transported Segment 3

Indicates whether the student is transported from one instructional setting to another during segment 3 of the school day.

For rules, see Transported Segment 1.

[S_GA_STU_FTE_X]TransportedFlag3

[S_GA_STU_FTE_X]TransportedFlagM3 (Manual Override)

1

1,3

109109

FTE049

Transported Segment 4

Indicates whether the student is transported from one instructional setting to another during segment 4 of the school day.

For rules, see Transported Segment 1.

[S_GA_STU_FTE_X]TransportedFlag4

[S_GA_STU_FTE_X]TransportedFlagM4 (Manual Override)

1

1,3

110110

FTE050

Transported Segment 5

Indicates whether the student is transported from one instructional setting to another during segment 5 of the school day.

For rules, see Transported Segment 1.

[S_GA_STU_FTE_X]TransportedFlag5

[S_GA_STU_FTE_X]TransportedFlagM5 (Manual Override)

1

1,3

111111

FTE051

Transported Segment 6

Indicates whether the student is transported from one instructional setting to another during segment 6 of the school day.

For rules, see Transported Segment 1.

[S_GA_STU_FTE_X]TransportedFlag6

[S_GA_STU_FTE_X]TransportedFlagM6 (Manual Override)

1

1,3

112112

FTE052

Supplemental Speech Segment 1

Indicates whether the student received supplemental speech services in segment 1.

If Use Manual Override is selected on the FTE Student Information page, the report extracts the manually entered supplemental speech values. This rule applies to all of the supplemental speech segments.

[S_GA_STU_FTE_X]SupplSpeechFlag1

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]SupplSpeechFlagM1

1

1,3

113113

FTE053

Supplemental Speech Segment 2

Indicates whether the student received supplemental speech services in segment 2.

For rules, see Supplemental Speech Segment 1.

[S_GA_STU_FTE_X]SupplSpeechFlag2

S_GA_STU_FTE_X]SupplSpeechFlagM2 (Manual Override)

1

1,3

114114

FTE054

Supplemental Speech Segment 3

Indicates whether the student received supplemental speech services in segment 3.

For rules, see Supplemental Speech Segment 1.

[S_GA_STU_FTE_X]SupplSpeechFlag3

S_GA_STU_FTE_X]SupplSpeechFlagM3 (Manual Override)

1

1,3

115115

FTE055

Supplemental Speech Segment 4

Indicates whether the student received supplemental speech services in segment 4.

For rules, see Supplemental Speech Segment 1.

[S_GA_STU_FTE_X]SupplSpeechFlag4

S_GA_STU_FTE_X]SupplSpeechFlagM4 (Manual Override)

1

1,3

116116

FTE056

Supplemental Speech Segment 5

Indicates whether the student received supplemental speech services in segment 5.

For rules, see Supplemental Speech Segment 1.

[S_GA_STU_FTE_X]SupplSpeechFlag5

S_GA_STU_FTE_X]SupplSpeechFlagM5 (Manual Override)

1

1,3

117117

FTE057

Supplemental Speech Segment 6

Indicates whether the student received supplemental speech services in segment 6.

For rules, see Supplemental Speech Segment 1.

[S_GA_STU_FTE_X]SupplSpeechFlag6

S_GA_STU_FTE_X]SupplSpeechFlagM6 (Manual Override)

1

1,3

118118

FTE058

Itinerant Teacher Segment 1

Indicates whether the student received Special Education services by an itinerant teacher in segment 1.

If Use Manual Override is selected on the FTE Student Information page, the report extracts the manually entered itinerant values. This rule applies to all of the itinerant teacher segments.

[S_GA_STU_FTE_X]ItinerantTchFlag1

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]ItinerantTchFlagM1

1

1,3

119119

FTE059

Itinerant Teacher Segment 2

Indicates whether the student received Special Education services by an itinerant teacher in segment 2.

For rules, see Itinerant Teacher Segment 1.

[S_GA_STU_FTE_X]ItinerantTchFlag2

[S_GA_STU_FTE_X]ItinerantTchFlagM2 (Manual Override)

1

1,3

120120

FTE060

Itinerant Teacher Segment 3

Indicates whether the student received Special Education services by an itinerant teacher in segment 3.

For rules, see Itinerant Teacher Segment 1.

[S_GA_STU_FTE_X]ItinerantTchFlag3

[S_GA_STU_FTE_X]ItinerantTchFlagM3 (Manual Override)

1

1,3

121121

FTE061

Itinerant Teacher Segment 4

Indicates whether the student received Special Education services by an itinerant teacher in segment 4.

For rules, see Itinerant Teacher Segment 1.

[S_GA_STU_FTE_X]ItinerantTchFlag4

[S_GA_STU_FTE_X]ItinerantTchFlagM4 (Manual Override)

1

1,3

122122

FTE062

Itinerant Teacher Segment 5

Indicates whether the student received Special Education services by an itinerant teacher in segment 5.

For rules, see Itinerant Teacher Segment 1.

[S_GA_STU_FTE_X]ItinerantTchFlag5

[S_GA_STU_FTE_X]ItinerantTchFlagM5 (Manual Override)

1

1,3

123123

FTE063

Itinerant Teacher Segment 6

Indicates whether the student received Special Education services by an itinerant teacher in segment 6.

For rules, see Itinerant Teacher Segment 1.

[S_GA_STU_FTE_X]ItinerantTchFlag6

[S_GA_STU_FTE_X]ItinerantTchFlagM6 (Manual Override)

1

1,3

124124

FTE064

Inclusion Segment 1

Indicates whether the student received Regular Education services in segment 1 via the Inclusion model.

If Use Manual Override is selected on the FTE Student Information page, the report extracts the manually entered inclusion values. This rule applies to all of the inclusion segments.

[S_GA_STU_FTE_X]InclusionCode1

or

If [S_GA_STU_FTE_X]UseManual=1

Then [S_GA_STU_FTE_X]InclusionCodeM1

1

1,3

125125

FTE065

Inclusion Segment 2

Indicates whether the student received Regular Education services in segment 2 via the Inclusion model.

For rules, see Inclusion Segment 1.

[S_GA_STU_FTE_X]InclusionCode2

[S_GA_STU_FTE_X]InclusionCodeM2 (Manual Override)

1

1,3

126126

FTE066

Inclusion Segment 3

Indicates whether the student received Regular Education services in segment 3 via the Inclusion model.

For rules, see Inclusion Segment 1.

[S_GA_STU_FTE_X]InclusionCode3

[S_GA_STU_FTE_X]InclusionCodeM3 (Manual Override)

1

1,3

127127

FTE067

Inclusion Segment 4

Indicates whether the student received Regular Education services in segment 4 via the Inclusion model.

For rules, see Inclusion Segment 1.

[S_GA_STU_FTE_X]InclusionCode4

[S_GA_STU_FTE_X]InclusionCodeM4 (Manual Override)

1

1,3

128128

FTE068

Inclusion Segment 5

Indicates whether the student received Regular Education services in segment 5 via the Inclusion model.

For rules, see Inclusion Segment 1.

[S_GA_STU_FTE_X]InclusionCode5

[S_GA_STU_FTE_X]InclusionCodeM5 (Manual Override)

1

1,3

129129

FTE069

Inclusion Segment 6

Indicates whether the student received Regular Education services in segment 6 via the Inclusion model.

For rules, see Inclusion Segment 1.

[S_GA_STU_FTE_X]InclusionCode6

[S_GA_STU_FTE_X]InclusionCodeM6 (Manual Override)

1

1,3

130130

FTE118

Title III Served (Y or N)

This extract is pulled based on the latest enrollment date.

If there are multiple EL/ESOL information with no exit dates then the report will extract Title III Served value updated against the latest enrollment date in the system.

If there are multiple EL/ESOL information exit dates, then the report will extract Title III Served value of the latest entry per EL/ESOL enrollment date on or before the report's current FTE date and the Exit date is on or after the report current FTE Date.

If none of the conditions are met, then the report will extract N.

Indicates whether the student is part of Title III Services.

[S_GA_STU_FTE_X]TitleIIIServed

1

1,3

131131

FTE070

Special Ed Services P

The number of hours per week the student is currently receiving for Mild Intellectual Disability (P).

This value is extracted if the following criteria are met:

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWP

[S_GA_REN_SpecEdHrs_X]HPWP

[S_GA_STU_SpecEd_X]All_IEP

[S_GA_REN_SpecEd_X]All_IEP

[S_GA_STU_SpecEd_X]Environment

[S_GA_REN_SpecEd_X]Environment

1

1

132132

FTE071

Special Ed Services Q

The number of hours per week the student is currently receiving for Moderate Intellectual Disability (Q).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWQ

[S_GA_REN_SpecEdHrs_X]HPWQ

1

1

133133

FTE072

Special Ed Services R

The number of hours per week the student is served for Severe Intellectual Disability (R).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWR

[S_GA_REN_SpecEdHrs_X]HPWR

1

1

134134

FTE073

Special Ed Services S

The number of hours per week the student is served for Profound Intellectual Disability (S).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWS

[S_GA_REN_SpecEdHrs_X]HPWS

1

1

135135

FTE074

Special Ed Services T

The number of hours per week the student is served for Emotional / Behavioral Disorder (T).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWT

[S_GA_REN_SpecEdHrs_X]HPWT

1

1

136136

FTE075

Special Ed Services U

The number of hours per week the student is served for Specific Learning Disability (U).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWU

[S_GA_REN_SpecEdHrs_X]HPWU

1

1

137137

FTE076

Special Ed Services V

The number of hours per week the student is served for Orthopedic Impairment (V).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWV

[S_GA_REN_SpecEdHrs_X]HPWV

1

1

138138

FTE077

Special Ed Services W

The number of hours per week the student is served for Hearing Impairment (W).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWW

[S_GA_REN_SpecEdHrs_X]HPWV

1

1

139139

FTE078

Special Ed Services X

The number of hours per week the student is served for Deaf (X).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWX

[S_GA_REN_SpecEdHrs_X]HPWX

1

1

140140

FTE079

Special Ed Services Y

The number of hours per week the student is served for Other Health Impairment (Y).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWY

[S_GA_REN_SpecEdHrs_X]HPWY

1

1

141141

FTE080

Special Ed Services Z

The number of hours per week the student is served for Visual Impairment (Z).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPWZ

[S_GA_REN_SpecEdHrs_X]HPWZ

1

1

142142

FTE081

Special Ed Services 1

The number of hours per week the student is served for Blind (1).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW1

[S_GA_REN_SpecEdHrs_X]HPW1

1

1

143143

FTE082

Special Ed Services 2

The number of hours per week the student is served for Deaf and Blind (2).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW2

[S_GA_REN_SpecEdHrs_X]HPW2

1

1

144144

FTE083

Special Ed Services 3

The number of hours per week the student is served for Speech / Language Impairment (3).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW3

[S_GA_REN_SpecEdHrs_X]HPW3

1

1

145145

FTE084

Special Ed Services 6

The number of hours per week the student is served for Autism (6).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW6

[S_GA_REN_SpecEdHrs_X]HPW6

1

1

146146

FTE085

Special Ed Services 7

The number of hours per week the student is served for Traumatic Brain Injury (7).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW7

[S_GA_REN_SpecEdHrs_X]HPW7

1

1

147147

FTE086

Special Ed Services 8

The number of hours per week the student is served for Preschool Special Education/SSD (8).

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]HPW8

[S_GA_REN_SpecEdHrs_X]HPW8

1

1

148148

FTE

Non-ESOL

Indicates the status of an EL student who is not in ESOL program.

[S_GA_STU_ESOL_C]Refused

1

2

149150

FTE087

Primary Area

The student’s Primary Area of Exceptionality (PAE).

[S_GA_STU_SpecEd_X]PAE

[S_GA_REN_SpecEd_X]PAE

1

1

151151

FTE088

Related Special Ed Services A

The number of hours per week the student is currently receiving in direct adapted PE services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursA

[S_GA_REN_SpecEdHrs_X]RelHoursA

1

1

152152

FTE089

Related Special Ed Services B

The number of hours per week the student received Audiology services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursB

[S_GA_REN_SpecEdHrs_X]RelHoursB

1

1

153153

FTE090

Related Special Ed Services C

The number of hours per week the student received Counseling.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursC

[S_GA_REN_SpecEdHrs_X]RelHoursC

1

1

154154

FTE091

Related Special Ed Services D

The number of hours per week the student received Diagnostic services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursD

[S_GA_REN_SpecEdHrs_X]RelHoursD

1

1

155155

FTE092

Related Special Ed Services E

The number of hours per week the student received Occupational Therapy services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursE

[S_GA_REN_SpecEdHrs_X]RelHoursE

1

1

156156

FTE093

Related Special Ed Services F

The number of hours per week the student received Physical Therapy services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursF

[S_GA_REN_SpecEdHrs_X]RelHoursF

1

1

157157

FTE094

Related Special Ed Services G

The number of hours per week the student received Psychological services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursG

[S_GA_REN_SpecEdHrs_X]RelHoursG

1

1

158158

FTE095

Related Special Ed Services H

The number of hours per week the student received Interpreter services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursH

[S_GA_REN_SpecEdHrs_X]RelHoursH

1

1

159159

FTE096

Related Special Ed Services I

The number of hours per week the student received School Health / Nursing services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursI

[S_GA_REN_SpecEdHrs_X]RelHoursI

1

1

160160

FTE097

Related Special Ed Services J

The number of hours per week the student received School Social Work services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursJ

[S_GA_REN_SpecEdHrs_X]RelHoursJ

1

1

161161

FTE098

Related Special Ed Services K

The number of hours per week the student received Special Transportation services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursK

[S_GA_REN_SpecEdHrs_X]RelHoursK

1

1

162162

FTE099

Related Special Ed Services L

The number of hours per week the student received Orientation and Mobility services.

  • The All IEP field on the FTE Special Education Information student page is not equal to N.
  • The student’s Special Education Environment is not equal to 0.

[S_GA_STU_SpecEdHrs_X]RelHoursL

[S_GA_REN_SpecEdHrs_X]RelHoursL

1

1

163163

FTE

U.S School Less Than Three (3) Years

Indicates whether the student has been enrolled in a U.S. school for less than three years.

Calculated

[Students]dateOfEntryIntoUSA

1

1

164164
FTEParent Communication Language

Indicates the preferred language for parental communications.


[S_GA_STU_X]ParentCommunicationLang31165167

FTE100

All IEP Services

Indicates whether the student receives all services identified in the Individual Education Plan (IEP) or Service Plan.

Note: This field is blank for inactive students.

[S_GA_STU_SpecEd_X]All_IEP

[S_GA_REN_SpecEd_X]All_IEP

1

1,3

168168

FTE101

English Learner (EL)

Indicates whether the student has limited proficiency in English.

[S_GA_STU_ESOL_C]ELFlag

1

1,3

169169

FTE102

Special Ed Environment

The student’s type of educational placement.

Note: The report extracts the values 0-9 for students greater than five years of age as of the October count day, and A-J for students younger than five as of September 1st.

[S_GA_STU_SpecEd_X]Environment

[[S_GA_REN_SpecEd_X]]Environment


1

1

170170

FTE103

GTID

The student’s Georgia Testing Identifier.

[Students]State_StudentNumber

10

1,3

171180
FTERelated Special Ed Services 3

Indicates the student is currently receiving Special Ed Services in Speech Therapy.

Valid values:

  • Yes
  • No
  • Blank

1
181181
FillerFillerFillerN/A5
182186

FTE110

Event Code

Indicates if the student exited special education between last year’s FTE date and this year’s FTE date.

This value is reported if the student has an Event Code of 09 (Special Education Exit), 10 (Parent Revoked Consent), or 13 (District verified that the student was incorrectly reported as SWD in a prior year) via Start Page > Student > State/Province – GA > Special Education (G01) > Special Education Activity. The student is reported as exiting special education in FTE 1 if the event date is within the current fiscal year and before the current fiscal year FTE Cycle-1 count date.

The value on the student’s Special Education Information page is used when both a Special Education Exit Code and Special Education Exit Date are entered, and no Special Education event of code 09, 10, or 13 is found as described above. Special Education Exit Codes other than 9, 10, or 13 are reported as 09.

[S_GA_STU_SpecialEd_C]EventCode

[S_GA_STU_SpecEd_X]ExitCode

[S_GA_REN_SpecEd_X]ExitCode

2

1

187188

FTE111

Event Date

The date the student exited special education, if applicable. The date must be between last year’s FTE date and this year’s FTE date.

The value on the student’s Special Education Information page is used when both a Special Education Exit Code and Special Education Exit Date are entered, and no Special Education event of code 09, 10, or 13 is found as described above. The student is reported as exiting special education in FTE 1 if the event date is within the current fiscal year and before the current fiscal year FTE Cycle-1 count date.

[S_GA_STU_SpecialEd_C]EventDate

[S_GA_STU_SpecEd_X]ExitDate

[S_GA_REN_SpecEd_X]ExitCode

8

1

189196

FTE112

Filler

Filler

N/A

3

1,3

197199
FTE113GAAIndicates that the student will take the GAA this school year.

[S_GA_STU_SpecEd_X]GAA_Flag

[S_GA_REN_SpecEd_X]GAA_Flag

11200200

FTE114

School Entry Date

Date of the student’s entry into the school this school year. The School Entry Date is extracted only for active students and must be a valid date in the fiscal year. In addition, the date must be in the school calendar.


8

1,3

201208

Filler

Filler

Filler

N/A

2

1,3

209210

FTE115

Last Name

The student’s last name.

Note: The legal last name field is extracted, if populated.

[StudentCoreFields]PSCore_Legal_Last_Name

[Students]Last_Name

30

1,3

211240

FTE116

First Name

The student’s first name.

Note: The legal first name field is extracted if populated.

[StudentCoreFields]PSCore_Legal_First_Name

[Students]First_Name

30

1,3

241270

FTE125

Date Student Became Eligible for GAA

The date the student became eligible for GAA.

[S_GA_STU_SpecEd_X]GaaEligibilityStartDate

[S_GA_REN_SpecEd_X]GaaEligibilityStartDate

101,3271278

FTE117

Filler

Filler

N/A

5

1,3

279283

FTE124

Middle Name

The Student’s middle name.

Note: The legal middle name is extracted if populated.

[StudentCoreFields]PSCore_Legal_Middle_Name

[Students]Middle_Name

30

1,3

284313








FTE126Date Student Identified No Longer Eligible for GAAThe end date of the student's GAA eligibility.

[S_GA_STU_SpecEd_X]GaaEligibilityEndDate

[S_GA_REN_SpecEd_X]GaaEligibilityEndDate

81,3314321
FTE131

Title III Served

The value is Y if the ESOL participation and Title III fields on the student EL section are checked. Otherwise, the value will be N.

Title III Served[S_GA_STU_SpecEd_X]TitleIIIServed121,3322333
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