MN Perkins P File
Contents
Introduction
The Minnesota Department of Education (MDE) approves Career and Technical Education Programs (CTE) that meet teacher licensing and other criteria. These programs are eligible to access federal Carl D. Perkins funds. Districts that accept these federal dollars must report enrollment and student proficiency for CTE courses and programs to the department.
Districts may submit data from June through September for the previous school year, using a Web-based application. The data becomes part of the federal Consolidated Annual Report that MDE must submit to the U.S. Department of Education. The Data Collection application is used to both submit data and retrieve reports. Data reports are made available to districts after the federal report is submitted and used for continuous program improvement.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
Field | Description |
|---|---|
Report Parameters | Select Set All; this will store your selections for this report which is helpful when you need to submit a new file and you are unsure of how you created your last file. |
Academic Year | Select the appropriate academic year for which you want to run the report. |
Run for Current School Only | Select District Wide or Current School Only. |
| Use Alternate School Number | If you require the use of the Alternate School number select Yes. |
Current Selection of Students | Click to run the Selected Students ore All Students |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run nightly. Check the weekdays only box |
Please Select Schedule Settings | Enter the Start Date and Start time. Click the Repeat and Daily buttons. |
Please select daily repeat cycle options. | Click the Weekdays only box. |
Please select end date range option | Click the No End date or you may complete the Ends On field with the day after you last day of school. |
Submit | Click the submit button. You will be taken to the Report Queue. Once your file is complete, click on the complete button and you will have a PDF file to assist you in compiling your spreadsheet for the State. |
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Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
|---|---|---|---|---|---|---|
1 | School Year | This field contains the school year for the report. | Report Parameter | Numeric | 2 | 1-2 |
2 | School District | District number from MDE-Org | [Prefs]DistrictNumber | Numeric | 4 | 3-6 |
3 | District Type | District Type from MDE-Org | [Prefs]DistrictType | Numeric | 2 | 7-8 |
4 | School Number | School number from MDE-Org | [StoredGrades]SchoolID Or [Schools]Alternate_School_Number | Numeric | 3 | 9-11 |
5 | MARSS ID Number | Student MARSS ID | [Students]State_StudentNumber | Numeric | 13 | 12-24 |
6 | Program Code | Alternate Course Number | [CoursesCoreFields]Alt_Course_Number | Numeric | 6 | 25-30 |
7 | Course Code | CIP Code | [Courses]Code | Numeric | 2 | 31-32 |
8 | Course Length in Minutes | Total number of minutes for the entire course for the term. | Calculated | Numeric | 5 | 33-37 |
9 | Grade Received | Proficient/Non-Proficient | [StoredGrades]EarnedCrHrs | P or N | 1 | 38 |
10 | Teen (single) Parent | Teen single parent. This fields defaults to No. | [Students]Teen_Parent | Y or N | 1 | 39 |
11 | Displaced Homemaker | Displaced Homemaker | [Students]Displaced_Homemaker | Y or N | 1 | 40 |
12 | Technical Skill Assessment | The state approved assessment given in this class | [S_MN_CRS_X]Perkins_TSA | Y or N | 1 | 41 |
13 | TSA Proficiency | Indicates if a student is Proficient or Non-Proficient. | [Students]MN_Tech_Proficiencies | P or N | 1 | 42 |
14 | Last Name | The student's last name. | [S_MN_STU_X]State_Last_Name or [Students]Last_Name | Alpha | 40 | 43-82 |
15 | First Name | The student's first name. | [S_MN_STU_X]State_First_Name or [Students]First_Name | Alpha | 40 | 83-122 |
16 | Middle Name | The student's middle name | [S_MN_STU_X]State_Middle_Name or [Students]Middle_Name | Alpha | 40 | 123-162 |
17 | Suffix | The student's generational suffix. | [S_MN_STU_X]State_Suffix | Alpha/Numeric | 4 | 163-166 |
18 | Gender | The student's gender. | [StudentCoreFields]PSCore_Legal_Gender | M or F | 1 | 167 |
19 | Date of Birth | The student's date of birth. Format: YYYYMMDD | [Students]DOB | Numeric | 8 | 168-175 |
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