Student Indentification
This category captures the core student demographic record and contains identifying information as published in the students resource.
Each student must first have an assigned Unique Person Identifier (MARSS Number) in order for the student record to be published. In turn, the publishing of all other student-related Ed-Fi data is dependent on the successful publishing of the student record; as needed, use the "Publishing Errors" data view to identify and resolve any issues.
students
This resource represents an individual for whom instruction, services, and/or care are provided in an early childhood, elementary, or secondary educational program under the jurisdiction of a school, education agency, or other institution or program. A student is a person who has been enrolled in a school or other educational institution.
Primary PowerSchool Source Data
- [Students]
- [S_MN_STU_X]
- [StudentCoreFields]
Selection Criteria
Records are published if the following criteria are met:
- The studentUniqueId (MARSS Number) must be populated in PowerSchool.
- The student must not be excluded from state reporting.
- The student's school of enrollment must not be excluded from state reporting.
- The student must have at least one school enrollment with an Entry Date that falls within the date range defined by [Terms]FirstDay and [Terms]LastDay for the year of the Term selected in the PowerSchool UI.
- The enrollment exit date is greater than the entry date.
Resource Output
- A student record is published for each student who meets the selection criteria, and who is enrolled in the district in the year for the Term selected in the PowerSchool UI.
- The student resource is not dependent on the prior publishing of other Ed-Fi resources.
Note: After a student record is uploaded, it cannot be modified until a studentSchoolAssociation record in the Student Enrollments category has been uploaded for the same student.
- This establishes a relationship between the school, the associated LEA, and the student.
- The LEA then has permission to modify the previously uploaded student record.
- LEAs and Schools may upload (publish) data to the ODS in real-time or on-demand ("Run Now" button).
Note: Click Export to export the data collection results to an Excel spreadsheet.
Data Element | Description | [Table]Data Type | Stored in [Table]Field | Req’d |
|---|---|---|---|---|
studentUniqueId | A unique number or alphanumeric code assigned to a student by a state education agency. | String | [Students]State_StudentNumber | R |
| birthDate | The month, day, and year on which an individual was born. | Date-time | [Students]DOB | R |
| birthSexDescriptor | A person’s birth gender: Female or Male. | String | [StudentCoreFields].PSCore_Legal_Gender if populated. Otherwise: [Students]Gender. | R |
firstName | A name given to an individual at birth, baptism, during another naming ceremony, or through legal change. | String | [S_MN_STU_X]State_First_Name if populated. Otherwise: [Students]First_Name | R |
| middleName | A middle name given to a student at birth, baptism, during another naming ceremony, or through legal change. | String | [S_MN_STU_X]State_Middle_Name is populated. Otherwise: [Students].Middle_Name. | O |
lastSurname | The name borne in common by members of a family. | String | [S_MN_STU_X]State_Last_Name if populated. Otherwise: [Students]Last_Name | R |
| generationCodeSuffix | The generation suffix given to a student at birth, baptism, during another naming ceremony, or through legal change. | String | [S_MN_STU_X]State_Suffix | O |