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Early Education Enrollment Setup

Contents

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

  1. On the Start Page select the School link.
  2. Choose the appropriate School from the pop-up menu.
  3. Select the first letter of the student's last name.
  4. Select student from the List. The last accessed student information page opens for student selected.
  5. Navigate to State/Province – MN.
  6. Click on the tab for Other Functions/Information tab.
  7. Click on the link for Early Education Enrollments.

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Defining Early Education Enrollments

Early Education Enrollments

New Early Education Enrollment

Click on the button to add a New Early Education Enrollment.



MARSS B, Early Education

MARSS Number

Enter the student MARSS number.

[Students]State_StudentNumber

13

MARSS B, Early Education

DOB

Enter the DOB of the student if not entered.

[Students]DOB


MARSS B, Early Education

Is the Student Hispanic or Latino?

Select Yes or No.

[Students]FedEthnicity


MARSS B, Early Education

Race

Select the appropriate box(es) for the student race.

[StudentRace]RaceCD = I

[StudentRace]RaceCD = A

[StudentRace]RaceCD = B

[StudentRace]RaceCD = P

[StudentRace]RaceCD = W


MARSS B, Early Education

Primary Language

Early Education

[Students]PrimaryLanguage


MARSS B, Early Education

Homeless Student

Select Yes or No

[S_MN_STU_X]Homeless


MARSS B, Early Education

Migrant Indicator

Select Yes or No

[S_MN_STU_X]Migrant_Indicator


MARSS B, Early Education

Include Enrollment in Early Education Extract

Check the box if you want this record included in the Early Education Extract

[S_MN_STU_EarlyEd_C]Include_In_Extract


Early Education

Program Name

Select the appropriate Program for this enrollment.

Note: If a student is enrolled in your district for more than one Early Education Program, you will create a second enrollment for that program.

[S_MN_STU_EarlyEd_C]Program_Name


Early Education

Scholarship

Check the box if the student is enrolled in this program with a scholarship.

[S_MN_STU_EarlyEd_C]Is_Scholarship


Early Education

Registration Date (Early Education Begin Date)

Enter the registration date for this program.

[S_MN_STU_EarlyEd_C]Registration_Date


Early Education

Exit DateEnter the exit date for this program.[S_MN_STU_EarlyEd_C]Exit_Date
Early Education
Exit Reason Code

Select the Exit Reason from the list:

  • PE-01 = EE Program ended - midyear - Short term course ended (ECFE only)
  • PE-02 = Program ended - year end
  • T-01 = Student withdrawn by parent, transferred to another district prenatal to prekindergarten program
  • T-02 = Student withdrawn by parent, transferred to a nonpublic prenatal to prekindergarten program
  • W-01 = Student withdrawn by parent, expected back next section
  • W-02 = Student withdrawn by parent, expected back next year
  • W-03 = Student withdrawn by parent, lack of transportation
  • W-04 = Student withdrawn by parent, moved out of state or country
  • W-05 = Student died
  • W-06 = Student withdrawn by parent, no reason specified
[S_MN_STU_EarlyEd_C]Exit_Reason
Early Education
MembershipEnter the membership value.[S_MN_STU_EarlyEd_C]Membership
Early Education

School Year

Change the school year as necessary.

[S_MN_STU_EarlyEd_C]School_Year


Early Education

Number of Classes

Enter the number of classes the student is enrolled in for this program.

[S_MN_STU_EarlyEd_C]Count_Of_Classes


Early Education

Days Attended

Enter the number of days the student attended this program.

Note: if this field is used, then the Hours Attended field is not necessary.

[S_MN_STU_EarlyEd_C]Days_Attended


Early Education

Hours Attended

Enter the number of hours the student attended this program.

Note: if this field is used, then the Days Attended field is not necessary.

[S_MN_STU_EarlyEd_C]Hours_Attended


Early Education

Immunizations Up to Date

Check the box if the student's immunizations are up to date.

[S_MN_STU_EarlyEd_C]Immunizations_Up_To_Date


Early Education

Special Needs

Check the box if the student has Special Needs

[S_MN_STU_EarlyEd_C]Special_Needs_Delay


Early Education

IEP Status

Select the appropriate IEP Status for the student from the pop-up:

  • 1 = IEP/IFSP is Current
  • 2 = No IEP/IFSP
  • 3 = Developmental Concerns

[S_MN_STU_EarlyEd_C]iep_status

1

Early Education

Fee Status

Select the appropriate Fee Status for the student.

[S_MN_STU_EarlyEd_C]Fee_Status


Early Education

Fund Source

Choose the appropriate Fund Source(s) for the student.

Note: you may select more than one fund source.

See the Appendix for  Funding Sources.


[S_MN_STU_EarlyEd_C]Funding_Source


Early Education

Services/Program Referred To

Choose the appropriate Services/Programs the student is referred to.

Note: you may select more than one fund source.

Valid Selections:

    • 01 = SR
    • 02 = ECFE
    • 03 = ECFE/ABE
    • 04 = SR/ABE
    • 05 =Early Childhood Special Education (EE-ECSE)
    • 06 =School Readiness Plus (EE-SR+)
    • 07 =Voluntary Pre-Kindergarten (EE-VPK)
    • 99 = Other
    • 203 = Other ECFE
    • 204 = Other School Readiness
    • 200 = Private Preschool
    • 201 = Child Care Center
    • 202 = Family Child Care

[S_MN_STU_EarlyEd_C]Referred_To


Early Education

Services/Program Referred From

Choose the appropriate Services/Programs the student is referred from.

Note: you may select more than one fund source.

Valid Selections:

    • 01 = SR
    • 02 = ECFE
    • 03 = ECFE/ABE
    • 04 = SR/ABE
    • 05 =Early Childhood Special Education (EE-ECSE)
    • 06 =School Readiness Plus (EE-SR+)
    • 07 =Voluntary Pre-Kindergarten (EE-VPK)
    • 99 = Other
    • 203 = Other ECFE
    • 204 = Other School Readiness
    • 200 = Private Preschool
    • 201 = Child Care Center
    • 202 = Family Child Care

[S_MN_STU_EarlyEd_C]Referred_From


Early Education

Program Type

This is an optional field for Ed-Fi.  Valid options are:

  • A - Section A
  • B - Section B
  • C - Section C
  • D - Section D
  • E - Section E
  • F - Section F
  • G - Section G
  • H - Section H
  • I - Section I
  • J - Section J
[S_MN_STU_EarlyEd_C]program_type1Early Education

Adding Registering Parents

Early Education Enrollments – Registering Parent

Once you have entered the Early Education Enrollment, you need to go into the record and add the Registering Parent(s).

After Submitting the New Early Education Enrollment – click on the Enrollment Program you added.

New Registering Parent

Click on the button to add a New Registering Parent. A pop-up window will display to complete the entry



Early Education

First Name

Enter the first name of the registering parent.

[S_MN_EarlyEd_RegPerson_C]First_Name


Early Education

Last Name

Enter the last name of the registering parent

[S_MN_EarlyEd_RegPerson_C]Last_Name


Early Education

DOB

Enter the date of birth of the registering parent

[S_MN_EarlyEd_RegPerson_C]DOB


Early Education

Education Background

Select the appropriate Education Background from the drop-down list.

[S_MN_EarlyEd_RegPerson_C]Education_Background


Early Education

Employment Status

Select the appropriate status from the drop-down list.

[S_MN_EarlyEd_RegPerson_C]Employment_Status


Early Education

Household Income

Enter the household income for the registering parent.

[S_MN_EarlyEd_RegPerson_C]Household_Income


Early Education

Interpreter Assistance

Check the box if this registering parent requires Interpreter Assistance.

[S_MN_EarlyEd_RegPerson_C]Interpreter_Assistance


Early Education

People in Household

Enter the number of people in the household.

[S_MN_EarlyEd_RegPerson_C]People_In_Household


Early Education

Person Type

Select the appropriate Person Type from the drop-down list.

[S_MN_EarlyEd_RegPerson_C]Person_Type


Early Education

Volunteer Type

Select the appropriate type from the drop-down list.

[S_MN_EarlyEd_RegPerson_C]Classroom_Participation


Early Education

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