Early Education Enrollment Setup
Contents
Introduction
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
- On the Start Page select the School link.
- Choose the appropriate School from the pop-up menu.
- Select the first letter of the student's last name.
- Select student from the List. The last accessed student information page opens for student selected.
- Navigate to State/Province – MN.
- Click on the tab for Other Functions/Information tab.
- Click on the link for Early Education Enrollments.
Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports |
|---|---|---|---|---|
Defining Early Education EnrollmentsEarly Education Enrollments | ||||
New Early Education Enrollment | Click on the button to add a New Early Education Enrollment. | MARSS B, Early Education | ||
MARSS Number | Enter the student MARSS number. | [Students]State_StudentNumber | 13 | MARSS B, Early Education |
DOB | Enter the DOB of the student if not entered. | [Students]DOB | MARSS B, Early Education | |
Is the Student Hispanic or Latino? | Select Yes or No. | [Students]FedEthnicity | MARSS B, Early Education | |
Race | Select the appropriate box(es) for the student race. | [StudentRace]RaceCD = I [StudentRace]RaceCD = A [StudentRace]RaceCD = B [StudentRace]RaceCD = P [StudentRace]RaceCD = W | MARSS B, Early Education | |
Primary Language | Early Education | [Students]PrimaryLanguage | MARSS B, Early Education | |
Homeless Student | Select Yes or No | [S_MN_STU_X]Homeless | MARSS B, Early Education | |
Migrant Indicator | Select Yes or No | [S_MN_STU_X]Migrant_Indicator | MARSS B, Early Education | |
Include Enrollment in Early Education Extract | Check the box if you want this record included in the Early Education Extract | [S_MN_STU_EarlyEd_C]Include_In_Extract | Early Education | |
Program Name | Select the appropriate Program for this enrollment. Note: If a student is enrolled in your district for more than one Early Education Program, you will create a second enrollment for that program. | [S_MN_STU_EarlyEd_C]Program_Name | Early Education | |
Scholarship | Check the box if the student is enrolled in this program with a scholarship. | [S_MN_STU_EarlyEd_C]Is_Scholarship | Early Education | |
Registration Date (Early Education Begin Date) | Enter the registration date for this program. | [S_MN_STU_EarlyEd_C]Registration_Date | Early Education | |
| Exit Date | Enter the exit date for this program. | [S_MN_STU_EarlyEd_C]Exit_Date | Early Education | |
| Exit Reason Code | Select the Exit Reason from the list:
| [S_MN_STU_EarlyEd_C]Exit_Reason | Early Education | |
| Membership | Enter the membership value. | [S_MN_STU_EarlyEd_C]Membership | Early Education | |
School Year | Change the school year as necessary. | [S_MN_STU_EarlyEd_C]School_Year | Early Education | |
Number of Classes | Enter the number of classes the student is enrolled in for this program. | [S_MN_STU_EarlyEd_C]Count_Of_Classes | Early Education | |
Days Attended | Enter the number of days the student attended this program. Note: if this field is used, then the Hours Attended field is not necessary. | [S_MN_STU_EarlyEd_C]Days_Attended | Early Education | |
Hours Attended | Enter the number of hours the student attended this program. Note: if this field is used, then the Days Attended field is not necessary. | [S_MN_STU_EarlyEd_C]Hours_Attended | Early Education | |
Immunizations Up to Date | Check the box if the student's immunizations are up to date. | [S_MN_STU_EarlyEd_C]Immunizations_Up_To_Date | Early Education | |
Special Needs | Check the box if the student has Special Needs | [S_MN_STU_EarlyEd_C]Special_Needs_Delay | Early Education | |
IEP Status | Select the appropriate IEP Status for the student from the pop-up:
| [S_MN_STU_EarlyEd_C]iep_status | 1 | Early Education |
Fee Status | Select the appropriate Fee Status for the student. | [S_MN_STU_EarlyEd_C]Fee_Status | Early Education | |
Fund Source | Choose the appropriate Fund Source(s) for the student. Note: you may select more than one fund source. See the Appendix for Funding Sources. | [S_MN_STU_EarlyEd_C]Funding_Source | Early Education | |
Services/Program Referred To | Choose the appropriate Services/Programs the student is referred to. Note: you may select more than one fund source. Valid Selections:
| [S_MN_STU_EarlyEd_C]Referred_To | Early Education | |
Services/Program Referred From | Choose the appropriate Services/Programs the student is referred from. Note: you may select more than one fund source. Valid Selections:
| [S_MN_STU_EarlyEd_C]Referred_From | Early Education | |
| Program Type | This is an optional field for Ed-Fi. Valid options are:
| [S_MN_STU_EarlyEd_C]program_type | 1 | Early Education |
Adding Registering ParentsEarly Education Enrollments – Registering Parent Once you have entered the Early Education Enrollment, you need to go into the record and add the Registering Parent(s). After Submitting the New Early Education Enrollment – click on the Enrollment Program you added. | ||||
New Registering Parent | Click on the button to add a New Registering Parent. A pop-up window will display to complete the entry | Early Education | ||
First Name | Enter the first name of the registering parent. | [S_MN_EarlyEd_RegPerson_C]First_Name | Early Education | |
Last Name | Enter the last name of the registering parent | [S_MN_EarlyEd_RegPerson_C]Last_Name | Early Education | |
DOB | Enter the date of birth of the registering parent | [S_MN_EarlyEd_RegPerson_C]DOB | Early Education | |
Education Background | Select the appropriate Education Background from the drop-down list. | [S_MN_EarlyEd_RegPerson_C]Education_Background | Early Education | |
Employment Status | Select the appropriate status from the drop-down list. | [S_MN_EarlyEd_RegPerson_C]Employment_Status | Early Education | |
Household Income | Enter the household income for the registering parent. | [S_MN_EarlyEd_RegPerson_C]Household_Income | Early Education | |
Interpreter Assistance | Check the box if this registering parent requires Interpreter Assistance. | [S_MN_EarlyEd_RegPerson_C]Interpreter_Assistance | Early Education | |
People in Household | Enter the number of people in the household. | [S_MN_EarlyEd_RegPerson_C]People_In_Household | Early Education | |
Person Type | Select the appropriate Person Type from the drop-down list. | [S_MN_EarlyEd_RegPerson_C]Person_Type | Early Education | |
Volunteer Type | Select the appropriate type from the drop-down list. | [S_MN_EarlyEd_RegPerson_C]Classroom_Participation | Early Education | |