Early Education Enrollment Setup | PowerSchool SIS Compliance

Contents

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

On the Start Page select the School link.
Choose the appropriate School from the pop-up menu.
Select the first letter of the student's last name.
Select student from the List. The last accessed student information page opens for student selected.
Navigate to State/Province – MN.
Click on the tab for Other Functions/Information tab.
Click on the link for Early Education Enrollments.

Data Element	Additional Information	[Table] Field Name	Length	Used in these Reports
Defining Early Education Enrollments Early Education Enrollments
New Early Education Enrollment	Click on the button to add a New Early Education Enrollment.			MARSS B, Early Education
MARSS Number	Enter the student MARSS number.	[Students]State_StudentNumber	13	MARSS B, Early Education
DOB	Enter the DOB of the student if not entered.	[Students]DOB		MARSS B, Early Education
Is the Student Hispanic or Latino?	Select Yes or No.	[Students]FedEthnicity		MARSS B, Early Education
Race	Select the appropriate box(es) for the student race.	[StudentRace]RaceCD = I [StudentRace]RaceCD = A [StudentRace]RaceCD = B [StudentRace]RaceCD = P [StudentRace]RaceCD = W		MARSS B, Early Education
Primary Language	Early Education	[Students]PrimaryLanguage		MARSS B, Early Education
Homeless Student	Select Yes or No	[S_MN_STU_X]Homeless		MARSS B, Early Education
Migrant Indicator	Select Yes or No	[S_MN_STU_X]Migrant_Indicator		MARSS B, Early Education
Include Enrollment in Early Education Extract	Check the box if you want this record included in the Early Education Extract	[S_MN_STU_EarlyEd_C]Include_In_Extract		Early Education
Program Name	Select the appropriate Program for this enrollment. Note: If a student is enrolled in your district for more than one Early Education Program, you will create a second enrollment for that program.	[S_MN_STU_EarlyEd_C]Program_Name		Early Education
Scholarship	Check the box if the student is enrolled in this program with a scholarship.	[S_MN_STU_EarlyEd_C]Is_Scholarship		Early Education
Registration Date (Early Education Begin Date)	Enter the registration date for this program.	[S_MN_STU_EarlyEd_C]Registration_Date		Early Education
Exit Date	Enter the exit date for this program.	[S_MN_STU_EarlyEd_C]Exit_Date		Early Education
Exit Reason Code	Select the Exit Reason from the list: PE-01 = EE Program ended - midyear - Short term course ended (ECFE only) PE-02 = Program ended - year end T-01 = Student withdrawn by parent, transferred to another district prenatal to prekindergarten program T-02 = Student withdrawn by parent, transferred to a nonpublic prenatal to prekindergarten program W-01 = Student withdrawn by parent, expected back next section W-02 = Student withdrawn by parent, expected back next year W-03 = Student withdrawn by parent, lack of transportation W-04 = Student withdrawn by parent, moved out of state or country W-05 = Student died W-06 = Student withdrawn by parent, no reason specified	[S_MN_STU_EarlyEd_C]Exit_Reason		Early Education
Membership	Enter the membership value.	[S_MN_STU_EarlyEd_C]Membership		Early Education
School Year	Change the school year as necessary.	[S_MN_STU_EarlyEd_C]School_Year		Early Education
Number of Classes	Enter the number of classes the student is enrolled in for this program.	[S_MN_STU_EarlyEd_C]Count_Of_Classes		Early Education
Hours Attended	Enter the number of hours the student attended this program. Note: if this field is used, then the Days Attended field is not necessary.	[S_MN_STU_EarlyEd_C]Hours_Attended		Early Education
Fund Source	Choose the appropriate Fund Source(s) for the student. Note: you may select more than one fund source. See the Appendix for Funding Sources.	[S_MN_STU_EarlyEd_C]Funding_Source		Early Education
Program Type	This is an optional field for Ed-Fi. Valid options are: A - Section A B - Section B C - Section C D - Section D E - Section E F - Section F G - Section G H - Section H I - Section I J - Section J	[S_MN_STU_EarlyEd_C]program_type	1	Early Education
Adding Registering Parents Early Education Enrollments – Registering Parent Once you have entered the Early Education Enrollment, you need to go into the record and add the Registering Parent(s). After Submitting the New Early Education Enrollment – click on the Enrollment Program you added.
New Registering Parent	Click on the button to add a New Registering Parent. A pop-up window will display to complete the entry			Early Education
First Name	Enter the first name of the registering parent.	[S_MN_EarlyEd_RegPerson_C]First_Name		Early Education
Last Name	Enter the last name of the registering parent	[S_MN_EarlyEd_RegPerson_C]Last_Name		Early Education
DOB	Enter the date of birth of the registering parent	[S_MN_EarlyEd_RegPerson_C]DOB		Early Education
Education Background	Select the appropriate Education Background from the drop-down list.	[S_MN_EarlyEd_RegPerson_C]Education_Background		Early Education
Employment Status	Select the appropriate status from the drop-down list.	[S_MN_EarlyEd_RegPerson_C]Employment_Status		Early Education
Household Income	Enter the household income for the registering parent.	[S_MN_EarlyEd_RegPerson_C]Household_Income		Early Education
Interpreter Assistance	Check the box if this registering parent requires Interpreter Assistance.	[S_MN_EarlyEd_RegPerson_C]Interpreter_Assistance		Early Education
People in Household	Enter the number of people in the household.	[S_MN_EarlyEd_RegPerson_C]People_In_Household		Early Education
Person Type	Select the appropriate Person Type from the drop-down list.	[S_MN_EarlyEd_RegPerson_C]Person_Type		Early Education
Volunteer Type	Select the appropriate type from the drop-down list.	[S_MN_EarlyEd_RegPerson_C]Classroom_Participation		Early Education

Introduction

Defining Early Education Enrollments

Adding Registering Parents