Student Setup

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For Minnesota State reporting, there are a number of times when it is necessary to create a new enrollment record. When a student starts attending school a new record is needed, but students also need a new enrollment record when going on or off an IEP, for example. Visit the Minnesota Department of Education website for details defining when it is necessary for a student to have a new enrollment record. There are four ways to create new enrollment records for students:

To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

OR

To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
- Re-enrolling in School - In the left panel click on Function and then Re-Enroll in School. The Re-Enroll Student page appears.
- Creating a New School Enrollment - In the left panel click on State/Province - MN and then Create a New School Enrollment. The New School Enrollment page appears.
- Creating a New Previous (Historical) Enrollment - In the left panel click on State/Province - MN and then Create a New Previous (Historical) Enrollment. The New Previous Enrollment page appears.

The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help.

Data Element	Additional Information	[Table]FieldName	Length	Used in These Reports
Entering General Demographics Demographics
Name (last, first MI)	Enter the student's Legal name in the following format: LastName, FirstName MiddleName	[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name	35 20 15 20	MARSS
DOB	Enter the date of birth.	[Students]DOB	N/A	MARSS
Gender	Choose the student's gender.	[Students]Gender	1	MARSS
Student Number	Enter the 10-character student ID number assigned by the local education agency.	[Students]Student_Number	N/A	MARSS
Entering Minnesota State Information
MARSS Student Information State/Province – MN
MARSS Number	Enter the student's MARSS ID.	[Students]state_studentNumber	13	MARSS
Name (last, first MI)	Enter the student's Legal name in the following format: LastName, FirstName MiddleName	[Students]LastFirst [S_MN_STU_X]State_Last_Name [S_MN_STU_X]State_First_Name [S_MN_STU_X]State_Middle_Name [S_MN_STU_X]State_Suffix	35 20 15 20 5	MARSS
DOB	Enter the date of birth.	[Students]DOB	N/A	MARSS
Gender	Choose the student's gender.	[Students]Gender	1	MARSS
Minnesota Care Opt Out	Select Yes to Opt Out of Minnesota Care.	[S_MN_STU_X]Opt_Out_MN_Care	1	MARSS
Ethnicity: Is the student Hispanic or Latino?	Select Yes if the student’s ethnicity is Hispanic or Latino. Note: If yes at least one additional race must be indicated.	[Students]FedEthnicity	1	MARSS
Race, Ancestry, Ethnic, and Origin	See Appendix for Ancestry Ethnic Origin (AEO) Codes Check the options that apply: Native Hawaiian or Other Pacific Islander White Hispanic or Latino (options only available if Ethnicity = Yes) Decline to indicate Unknown Colombian Ecuadorian Guatemalan Mexican Puerto Rican Salvadoran Spanish Other American Indian or Alaska Native Unknown South/Central American North American Indian Tribal Affiliation Decline to Indicate Unknown North American Cherokee Dakota/Lakota Anishinaabe/Ojibwe Other Asian Decline to Indicate Unknown Burmese Chinese Filipino Hmong Indian Karen Korean Vietnamese Other Black or African American Decline to Indicate Unknown African-American Ethiopian-Oromo Ethiopian-Other Liberian Nigerian Somali Other			MARSS
Scheduling/Reporting Ethnicity	Select the option that applies to this student. 1 - American Indian 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 5 - White, not of Hispanic origin NOTE: MARSS B - North American Indian Indicator. If 1 a 1 is reported, else 0 is reported.	[Students]Ethnicity	1	MARSS
Narrative	Enter the student's MARSS narrative.	[S_MN_STU_X]MARSS_Narrative	4000	MARSS
Enrollment at a Glance This is a quick view of specific MARSS related data in a tabular format. The top row represents the current enrollment record. Subsequent rows are previous enrollments. Each row is hyperlinked to allow the user to edit the enrollment data for the particular enrollment record. Current Enrollment - Previous Enrollment
MARSS Information
Exclude from MARSS B Report	Check to exclude the student from the MARSS B report. Note: The B File report will not extract this particular enrollment. If all of a student's enrollments are to be excluded, it is required to select each enrollment record for the particular year and place a check in the box Exclude from MARSS B Report. Records that have been excluded will be displayed with a strike-through font in the Enrollment at a Glance section.	[S_MN_STU_X]Exclude_MARSSB [S_MN_REN_X]Exclude_MARSSB	1	MARSS
MARSS Processing Year	Enter the MARSS processing year.	[S_MN_STU_X]MARSSB_Yr [S_MN_REN_X]MARSSB_Yr	4	MARSS
School	Enter the student's resident school number.	[S_MN_STU_X]Resident_School_Number [S_MN_REN_X]Resident_School_Number	4	MARSS
MN Grade Level (KG Indicator)	Set for specialty grade levels or leave blank to use the student's default grade above.	[S_MN_STU_X]State_Grade_Level [S_MN_REN_X]State_Grade_Level	2	MARSS
Entry Date	Student's entry date.	[Students]Entrydate	Date	MARSS
Entry Code	Select the student's MARSS B File Entry Codes.	[Students]Entrycode	10	MARSS
Exit Date	Student's exit date.	[Students]Exitdate	Date	MARSS
Exit Code	Select the student's MARSS B File Exit Codes.	[Students]Exitcode	10	MARSS
Student Resident District Type	Select the Student Resident District Type.	[S_MN_STU_X]Resident_District_Type [S_MN_REN_X]Resident_District_Type	2	MARSS
Dual/Concurrent Enrollment	Check if the student has a dual/concurrent enrollment.	[S_MN_STU_X]Dual_Enrolled	1	MARSS
State Aid Category	Select the student's State Aid Category.	[S_MN_STU_X]Economic_Indicator [S_MN_REN_X]Economic_Indicator	3	MARSS
Enrollment Information
Percent Enrolled	Enter student's percent enrolled. Default 100	[S_MN_STU_X]Percent_Enrolled [S_MN_REN_X]Percent_Enrolled	3	MARSS
Attendance Override	Enter student's Attendance hours.	[S_MN_STU_X]Attendance_Hours [S_MN_REN_X]Attendance_Hours	3	MARSS
Membership Override	Enter student's Membership hours.	[S_MN_STU_X]Membership_Hours [S_MN_REN_X]Membership_Hours	3	MARSS
Post Secondary Options Indicator	Select Yes if the student is pursuing post-secondary options.	[S_MN_STU_X]Post_Secondary_Options [S_MN_REN_X]Post_Secondary_Options	1	MARSS
PSEO High School Participating Hours	Enter the number of PSOE High School participating hours.	[S_MN_STU_X]PSEO_HS_Hours [S_MN_REN_X]PSEO_HS_Hours	3	MARSS
PSEO Concurrent Enrollment	Select Yes if the student is PSEO concurrent enrollment.	[S_MN_STU_X]PSEO_Concurrent_Enrollment [S_MN_REN_X]PSEO_Concurrent_Enrollment	1	MARSS
Home Bound Service Indicator	Select Yes if the student is homebound.	[S_MN_STU_X]Homebound_Service [S_MN_REN_X]Homebound_Service	1	MARSS
Special Education Information
Special Ed Evaluation Status	Select the student's Special Ed evaluation status.	[S_MN_STU_X]SPED_Eval_Status [S_MN_REN_X]SPED_Eval_Status	1	MARSS
Special Ed Instructional Setting	Select the student's Special Ed instructional setting.	[S_MN_STU_X]SPED_Instructional_Setting [S_MN_REN_X]SPED_Instructional_Setting	2	MARSS
Primary Disability	Select the student's primary disability.	[S_MN_STU_X]Primary_Disability [S_MN_REN_X]Primary_Disability	2	MARSS
Special Ed Service Hours	Enter the student's Special Ed service hours.	[S_MN_STU_X]SPED_Service_Hours [S_MN_REN_X]SPED_Service_Hours	10	MARSS
Placing Local Education Agency Reference (For Ed-Fi reporting only)	Special Education Placing Local Education Agency Reference.	[S_MN_STU_X]PlacingRef [S_MN_REN_X]PlacingRef	4	MARSS
Limited English Proficient	Select Yes if the student has limited English	[S_MN_STU_X]Limited_English_Proficient [S_MN_REN_X]Limited_English_Proficient	1	MARSS
LEP Begin Date	Enter the date student started LEP	[S_MN_STU_X]LEP_Begin_Date [S_MN_REN_X]LEP_Begin_Date	8	MARSS
Language Instruction Program Services	Check the Language Instruction Program Services that the student receives. Content-Based ELD Instruction Developmental Bilingual Dual Language Heritage Language Transitional Bilingual Two-Way Immersion Newcomer Program Other	[S_MN_STU_X]LP_ContentBasedELDIntrc [S_MN_REN_X]LP_ContentBasedELDIntrc [S_MN_STU_X]LP_DevelopmentBilingual [S_MN_REN_X]LP_DevelopmentBilingual [S_MN_STU_X]LP_DualLanguage [S_MN_REN_X]LP_DualLanguage [S_MN_STU_X]LP_HeritageLanguage [S_MN_REN_X]LP_HeritageLanguage [S_MN_STU_X]LP_TransitionalBilingual [S_MN_REN_X]LP_TransitionalBilingual [S_MN_STU_X]LP_TwoWayImmersion [S_MN_REN_X]LP_TwoWayImmersion [S_MN_STU_X]LP_Newcommer [S_MN_REN_X]LP_Newcommer [S_MN_STU_X]LP_Other [S_MN_REN_X]LP_Other	1	MARSS
Reason Other is specified	If Language Instruction Program Service is Other, the reason must be specified.	[S_MN_STU_X]LP_Other_Description OR [S_MN_REN_X]LP_Other_Description	75	MARSS
Transportation Information
Transportation Category	Select the student's transportation category.	[S_MN_STU_X]Transportation_Category [S_MN_REN_X]Transportation_Category	2	MARSS
Transporting District Number	Select the student's transporting district number.	[S_MN_STU_X]Transporting_Dist_Number [S_MN_REN_X]Transporting_Dist_Number	4	MARSS
Transporting District Type	Select the student's transporting district type.	[S_MN_STU_X]Transporting_Dist_Type [S_MN_REN_X]Transporting_Dist_Type	2	MARSS
Additional Information
Gifted and Talented Participation	Select Yes if the student is participating in Gifted and Talented.	[S_MN_STU_X]Gifted_Talented [S_MN_REN_X]Gifted_Talented	1	MARSS
Gifted and Talented Service Participation Description	Enter the start date of the Gifted and Talented Service Participation Description. The start and end dates for each program cannot be the same. Advanced Academics Enrichment In School Enrichment Out of School Full-time Services Grade Acceleration Subject Acceleration	[S_MN_STU_X]GT_AA_StartDate [S_MN_STU_X]]GT_AA_StartDate [S_MN_STU_X]GT_AA_EndDate [S_MN_STU_X]GT_AA_EndDate [S_MN_STU_X]GT_EIS_StartDate [S_MN_REN_X]GT_EIS_StartDate [S_MN_STU_X]GT_EIS_EndDate [S_MN_REN_X]GT_EIS_EndDate [S_MN_STU_X]GT_EOS_StartDate [S_MN_REN_X]GT_EOS_StartDate [S_MN_STU_X]GT_EOS_EndDate [S_MN_REN_X]GT_EOS_EndDate [S_MN_STU_X]GT_FTS_StartDate [S_MN_REN_X]GT_FTS_StartDate [S_MN_STU_X]GT_FTS_EndDate [S_MN_REN_X]GT_FTS_EndDate [S_MN_STU_X]GT_GA_StartDate [S_MN_REN_X]GT_GA_StartDate [S_MN_STU_X]GT_GA_EndDate [S_MN_REN_X]GT_GA_EndDate [S_MN_STU_X]GT_SA_StartDate [S_MN_REN_X]GT_SA_StartDate [S_MN_STU_X]GT_SA_EndDate [S_MN_REN_X]GT_SA_EndDate	10	MARSS
Home Primary Language	Select the student's home language.	[S_MN_STU_X]primarylanguage [S_MN_REN_X]primarylanguage	3	MARSS
Economic Indicator	Select the student's Economic Indicator. To enter a new Economic Indicator: District > Economic Indicator > New	[S_MN_STU_X]Economic_Indicator [S_MN_REN_X]Economic_Indicator	1	MARSS
Migrant Indicator	Select Yes if the student is a migrant.	[S_MN_STU_X]Migrant_Indicator [S_MN_REN_X]Migrant_Indicator	1	MARSS
Title I Student Indicator	Select Yes if the student is Title I.	[S_MN_STU_X]Title1_Indicator [S_MN_REN_X]Title1_Indicator	1	MARSS
Homeless Student	Select Yes if student is homeless.	[S_MN_STU_X]Homeless [S_MN_REN_X]Homeless	1	MARSS
Homeless Nighttime Residence	If student is homeless, Select the student's nighttime residence. S = Sheltered D = Doubled-up U = Unsheltered H = Hotel/Motel TH = Transitional housing	[S_MN_STU_X]Homeless_Nighttime_Residence [S_MN_REN_X]Homeless_Nighttime_Residence	1	MARSS
Homeless Unaccompanied Youth	Select Yes if the student is homeless and unaccompanied.	[S_MN_STU_X]Homeless_Unaccompanied_Youth [S_MN_REN_X]Homeless_Unaccompanied_Youth	1	MARSS
Special Pupil for Care and Treatment	Select Yes if the student is a special pupil for care and treatment.	[S_MN_STU_X]Ward_of_State [S_MN_REN_X]Ward_of_State	1	MARSS
Independent Study	Select Yes if the student is in an independent study program.	[S_MN_STU_X]Independent_Study [S_MN_REN_X]Independent_Study	1	MARSS
Supplemental Educational Services	Select the student's supplemental educational services.	[S_MN_STU_X]Supplemental_Ed_Services [S_MN_REN_X]Supplemental_Ed_Services	4	MARSS
Exclude from MCCC	Check to exclude the student from MCCC reporting.	[S_MN_STU_X]Exclude_MCCC [S_MN_REN_X]Exclude_MCCC	1	MARSS
Teen Parent	Select Yes if student is a teen parent.	[S_MN_STU_X]Teen_Parent [S_MN_REN_X]Teen_Parent	1	MARSS
State Approved Alternative Programs Credits (SAAP)	Enter the amount of state-approved alternative program credits.	[S_MN_STU_X]SAAPCredits [S_MN_REN_X]SAAPCredits	5	MARSS
Displaced Homemaker	Select Yes if the student's parent is a displaced homemaker.	[S_MN_STU_X]Displaced_Homemaker [S_MN_REN_X]Displaced_Homemaker	1	MARSS
Active Duty Parent (ADP) Indicator	Select Yes if the student's parent is active duty.	[S_STU_X]ActiveDutyParent [S_REN_X]ActiveDutyParent	1	MARSS
Immigrant Indicatory	Select Yes if the student is an immigrant.	[S_STU_X]Immigrant [S_REN_X]Immigrant	1	MARSS
Recently Arrived English Learner (RAEL)	Select Yes if the student is a recently arrived English learner	[S_MN_STU_X]RAEL [S_MN_REN_X]RAEL	1	MARSS
Student with Limited or Interrupted Formal Education (SLIFE)	Select Yes if the student has limited or interrupted formal education.	[S_MN_STU_X]SLIFE [S_MN_REN_X]SLIFE	1	MARSS
21st Century Community Learning Center (CCLC) Grant	Select Yes if the student has a 21st CCLC grant.	[S_MN_STU_X]Learn_Grant_21 [S_MN_REN_X]Learn_Grant_21	1	MARSS
21st CCLC Program Attendance in Days	21st CCLC Program Attendance in Days.	[S_MN_STU_X]CCLC_Att_Days_21 [S_MN_REN_X]CCLC_Att_Days_21	11	MARSS
21st CCLC Program Attendance in Hours	21st CCLC Program Attendance in Hours.	[S_MN_STU_X]CCLC_Att_Hours_21 [S_MN_REN_X]CCLC_Att_Hours_21	25	MARSS
21st CCLC Program Start Date	21st CCLC Program Start Date.	[S_MN_STU_X]CCLC_Start_Date_21 [S_MN_REN_X]CCLC_Start_Date_21	Date	MARSS
21st CCLC Program End Date	21st CCLC Program End Date.	[S_MN_STU_X]CCLC_End_Date_21 [S_MN_REN_X]CCLC_End_Date_21	Date	MARSS
Alternative Delivery of Specialized Instructional Services	Select Yes if the student has an alternative delivery of specialized instructional services.	[S_MN_STU_X]Alt_Delivery_SpecInstServ [S_MN_STU_X]Alt_Delivery_SpecInstServ	1	MARSS
Coordinated Early Intervening Services	Select Yes if the student has coordinated early intervening services.	[S_MN_STU_X]Coord_Early_InterveneServ [S_MN_REN_X]Coord_Early_InterveneServ	1	MARSS
Dual/Concurrent Enrollment Information For students that require an additional record for a dual or concurrent enrollment situation, it is possible to use the Dual/Concurrent tab within a particular enrollment record. Since dual or concurrent enrollments are to be associated with a regular enrollment record, it is necessary to select the proper enrollment record from the Enrollment At A Glance table, and then navigate to the Dual/Concurrent tab. To create additional Dual/Concurrent Enrollments select the New Dual/Concurrent Enrollment button located at the bottom of the Dual/Concurrent Enrollment Information section. Continue selecting the New Dual/Concurrent Enrollment button for each needed enrollment. Dual/Concurrent Enrollment information is also displayed on the Edit Current Enrollment and Edit Previous Enrollment pages.
Concurrent/Dual Enrolled	Check if the student is dual or concurrently enrolled. When the MARSS B File Report is run, the process will look for potential dual or concurrent enrollments and create an additional record during the reporting process. Note: This field only displays on the first Dual/Concurrent Enrollment.	[S_MN_STU_X]Dual_Enrolled [S_MN_REN_X]Dual_Enrolled	1	MARSS
School Number	Enter the student's dual-enrolled school number.	[S_MN_STU_X]Dual_Enroll_Sch_Number [S_MN_REN]Dual_Enroll_Sch_Number	6	MARSS
State Aid Category	Select the student's State Aid Category.	[S_MN_STU_X]Dual_Enroll_St_Aid_Cat [S_MN_REN_X]Dual_Enroll_St_Aid_Cat	4	MARSS
Entry Date	Enter the student's dual/concurrent enrollment date.	[S_MN_STU_X]Dual_Enroll_Entry_Date [S_MN_REN_X]Dual_Enroll_Entry_Date	Date	MARSS
Entry Code	Select the student's dual/concurrent entry code.	[S_MN_REN_X]Dual_Enroll_Entry_Code [S_MN_STU_X]Dual_Enroll_Entry_Code	20	MARSS
Exit Date	Enter the student's dual/concurrent exit date.	[S_MN_STU_X]Dual_Enroll_Exit_Date [S_MN_REN_X]Dual_Enroll_Exit_Date	Date	MARSS
Exit Code	Select the student's dual/concurrent exit code.	[S_MN_STU_X]Dual_Enroll_Exit_Code [S_MN_REN_X]Dual_Enroll_Exit_Code	20	MARSS
Percent Enrolled	Enter student's percent enrolled. Default 100.	[S_MN_STU_X]Dual_Enroll_Pct_Enrolled [S_MN_REN_X]Dual_Enroll_Pct_Enrolled	11	MARSS
Membership Override	Enter student's Membership hours.	[S_MN_STU_X]Dual_Enroll_Mem_Hours [S_MN_REN_X]Dual_Enroll_Mem_Hours	25	MARSS
Attendance Override	Enter student's Attendance hours.	[S_MN_STU_X]Dual_Enroll_Att_Hours [S_MN_REN_X]Dual_Enroll_Att_Hours	25	MARSS
Special Ed Evaluation Status	Select the student's Special Ed evaluation status.	[S_MN_STU_X]Dual_Enroll_SPED_Status [S_MN_REN_X]Dual_Enroll_SPED_Status	2	MARSS
Special Ed Service Hours	Enter the student's Special Ed service hours.	[S_MN_STU_X]Dual_Enroll_SPED_Svc_Hours [S_MN_REN_X]Dual_Enroll_SPED_Svc_Hours	25	MARSS
Placing Local Education Agency Reference (For Ed-Fi reporting only)	Special Education Placing Local Education Agency Reference for dual enrollment.	[S_MN_STU_X]PlacingRefDE [S_MN_REN_X]PlacingRefDE	4	MARSS
Independent Study	Select Yes if the student is in an independent study program.	[S_MN_STU_X]Dual_Enroll_Ind_Study [S_MN_REN_X]Dual_Enroll_Ind_Study	1	MARSS
State Approved Alternative Programs Credits (SAAP)	Enter the amount of state-approved alternative program credits.	[S_MN_STU_X]]Dual_Enroll_SAAPCredits [S_MN_REN_X]]Dual_Enroll_SAAPCredits	11	MARSS
Title I Student Indicator	Select Yes if the student is Title I.	[S_MN_STU_X]Dual_Enroll_Title1_Indicator [S_MN_REN_X]Dual_Enroll_Title1_Indicator	1	MARSS
Additional Dual/Concurrent Enrollments
Exclude from MARSS B reporting	Check to exclude the enrollment from the MARSS B report. Note: This field only displays on the Additional Dual/Concurrent Enrollment records for the purpose of excluding the Additional Dual/Concurrent enrollment from the B File report. If all of a student's enrollments are to be excluded, it is required to select each enrollment record for the particular year and place a check in the box Exclude from MARSS B Report. Records that have been excluded will be displayed with a strike-through font in the Enrollment at a Glance section.	[S_MN_STU_ConCurENR_C]Exclude_MARSSB	1	MARSS
School Number	Enter the student's dual-enrolled school number for the additional enrollment.	[S_MN_STU_ConCurENR_C]Cur_School_Number	6	MARSS
State Aid Category	Select the student's State Aid Category for the additional enrollment.	[S_MN_STU_ConCurENR_C]State_Aid_Cat	4	MARSS
Entry Date	Enter the student's dual/concurrent enrollment date for the additional enrollment.	[S_MN_STU_ConCurENR_C]Entry_Date	Date	MARSS
Entry Code	Select the student's dual/concurrent entry code for the additional enrollment.	[S_MN_STU_ConCurENR_C]Entry_Code	20	MARSS
Exit Date	Enter the student's dual/concurrent exit date for the additional enrollment.	[S_MN_STU_ConCurENR_C]Exit_Date	Date	MARSS
Exit Code	Select the student's dual/concurrent exit code for the additional enrollment.	[S_MN_STU_ConCurENR_C]Exit_Code	20	MARSS
Percent Enrolled	Enter student's percent enrolled for the additional enrollment. Default 100.	[S_MN_STU_ConCurENR_C]Pct_Enrolled	11	MARSS
Membership Override	Enter student's Membership hours for the additional enrollment.	[S_MN_STU_ConCurENR_C]Membership_Hrs	25	MARSS
Attendance Override	Enter student's Attendance hours for the additional enrollment.	[S_MN_STU_ConCurENR_C]Attendance_Hrs	25	MARSS
Special Ed Evaluation Status	Select the student's Special Ed evaluation status for the additional enrollment.	[S_MN_STU_ConCurENR_C]SPED_Status	2	MARSS
Special Ed Service Hours	Enter the student's Special Ed service hours for the additional enrollment.	[S_MN_STU_ConCurENR_C]SPED_Service_Hrs	25	MARSS
Placing Local Education Agency Reference (For Ed-Fi reporting only)	Special Education Placing Local Education Agency Reference for dual enrollment for the additional enrollment.	[S_MN_STU_ConCurENR_C]Placing_LEA_Ref	11	MARSS
Independent Study	Select Yes if the student is in an independent study program for the additional enrollment.	[S_MN_STU_ConCurENR_C]Ind_Study	1	MARSS
State Approved Alternative Programs Credits (SAAP)	Enter the amount of state-approved alternative program credits for the additional enrollment.	[S_MN_STU_ConCurENR_C]SAAPCredits	25	MARSS
Title I Student Indicator	Select Yes if the student is Title I for the additional enrollment.	[S_MN_STU_ConCurENR_C]Title1_Indicator	1	MARSS
Verifying Information Across Enrollments All Enrollments > Edit Enrollment Record
Student	This displays the name of the student.		N/A
Course	Information about the class of enrollment.	[Courses]Course_Name [CC]Course_Number [Sections]SectionNumber	N/A
Teacher	This displays name information about the teacher or staff member.		N/A
Expression	This displays the period(s) the class meets.		N/A
Enroll Date	The enroll date.	CC]DateEnrolled	6-10
Exit Date	The exit date.	[CC]DateLeft	6-10
Minnesota Common Course Catalog (MCCC)
Exclude from MCCC	Check to exclude the student from MCCC reporting.	[S_MN_STU_X]Exclude_MCCC [S_MN_REN_X]Exclude_MCCC	1	MARSS
Grade Reported	This is an override for MCCC. If the override is set at the student level this will override the course and section settings.	S_MN_CC_X]MCCC_Grade_Reported	4	MCCC Student
Edit Stored Grades and Direct Pay Course Information
Edit Grade and Earned Credit Hours Historical Grades > [Edit Stored Grade]
College Credits Earned (This will overide the course and section settings)	This is an override for Direct Pay and Non-Direct Pay College Credits Earned when the credit for the student is different than the local Earned Credit Hours, or the Courses College Course Credits.	[StoredGrades]MCCC_EarnedCrhrs	10	MCCC Student
College Grade Earned (This will overide the course and section settings)	This is an override for Direct Pay College Grade Earned when the grade for the student is different than the local Grade.	[StoredGrades]MCCC_Grade_Reported	4	MCCC Student
Assign/Remove Direct Pay Course Historical Grades > [Edit Stored Grade] > Assign Direct Pay Course > Assign/Remove Direct Pay Course Note: Direct Pay Courses must be defined under System Reports >State > Setup > MCCC - Minnesota Direct Pay Student Record Courses > New Course
Record Id	Indicates the associated record Id.	[S_MN_DirectPayCourses_S]id	19	MCCC Student
College Code	Indicates the associated College Code.	[S_MN_DirectPayCourses_S]College_Code	10	MCCC Student
College Course Title	Indicates the associated Course Title.	[S_MN_DirectPayCourses_S] College_Course_Title	500	MCCC Student
College Course Code	Indicates the associated College Course Code.	[S_MN_DirectPayCourses_S] College_Course_Code	50	MCCC Student
Subject Area	Indicates the associated SCED Subject Area Code.	[Sections]MN_MCCC_SUBJ_AREA or [S_MN_DirectPayCourses_S]Subj_Area	2	MCCC Student
State Course Code	Indicates the associated state course code.	[S_MN_CRS_X]MCCC_CRSCD OR [S_MN_DirectPayCourses_S]State_Course_Code	10	MCCC Student
MARSS Functions
Create a New School Enrollment The Create a New School Enrollment function is capable of creating a new enrollment record for a student that is currently active in the system – unlike the Re-enroll in School function. This function is useful when a new enrollment might be necessary for an active student that is going on or off an IEP, changing state aid categories or has just changed their district of residence. Typically, think of using the Create a New School Enrollment if the student is not physically leaving the school for any period of time or with no lapse in their membership in school. When using the Create a New School Enrollment function, the Exit Information terminates the current enrollment. The Entry Information will begin a new enrollment record. Since there is usually no lapse in membership, the Exit Dates and Entry Dates are the same. (Remember that in PowerSchool, the Exit Date is the day after the date a student's status changes.) All data that is listed under the Entry Information heading is contained in the new current enrollment record including the MARSS information.
Create a New Previous (Historical) Enrollment Unlike the functions above, which push current enrollment data down to become previous enrollments, the Create a New Previous (Historical) Enrollment function works directly with the previous enrollment table – Reenrollments. Since this record is not originating as a current enrollment record, it is missing a couple of data elements that will also need to be populated. These elements are School ID and Membership Share. Also, since the FTE Status is based on the SchoolID, it will be necessary to visit the enrollment record again to be sure the FTE Status is properly set after the record is created. This function is used rarely and is designed to insert an enrollment record in student's data for an event that has happened prior to the current enrollment. To use the function, first select the proper student. Remember that this is a two-step process – first, it is necessary to create the enrollment record, then revisit it to populate the necessary MARSS fields and FTE Status. Navigate to the State/Province – MN page and choose the Create New Previous (Historical) Enrollment link. Enter the proper information like Entry Date and Code, Exit Date and Code. Pay close attention to the School. Select the appropriate school from the drop-down list. This will set the SchoolID mentioned above and help set the FTE Status. Once all of the data is entered, click Submit. Navigate back to the State/Province – MN page Select the newly created previous enrollment record. You can now complete the data entry of the MARSS specific information. Since the record was not created from a current enrollment record it will not automatically carry data forward like the other enrollment functions. Validate the Full-Time Equivalency field as well as the Membership share field. Membership share should be a value from 0 to 1. This represents a factor of membership and can be thought of as a percentage. If a student is enrolled 100%, the value will be 1. If the student is enrolled half time, the value will be .5. In most cases, Membership share should be set to 1.
Notification of Change in Student Enrollment Form (Prior/Transfer) This will produce the form required for the Request for Student State Identification Number and will populate the Prior or Transfer District Information and the required student information. Districts should indicate the method of transmittal, routing information, transfer District Information (if applicable) and any additional information. Once all of the data is entered, Click to Print this Page.
Entering Direct Certification Eligibility Information Student > Student Profile > More > Lunch Program
Direct Certification Eligibility	Indicate the Direct Certification Eligibility for a student if applicable. Valid options are: Blank - Does Not Apply SNAP - Supplemental Nutrition Assistance Program MFIP - Minnesota Family Investment Program FDPIR - Food Distribution Program on Indian Reservation FC - Foster Care MF - Medicaid - Free MR - Medicaid - Reduced	[S_MN_STU_X]Direct_Cert_Eligible	10	Direct Certification

Entering General Demographics

Entering Minnesota State Information

MARSS Student Information

Enrollment at a Glance

MARSS Information

Special Education Information

Transportation Information

Additional Information

Dual/Concurrent Enrollment Information

Additional Dual/Concurrent Enrollments

Verifying Information Across Enrollments

Edit Stored Grades and Direct Pay Course Information

Edit Grade and Earned Credit Hours

Assign/Remove Direct Pay Course

MARSS Functions

Create a New School Enrollment

Create a New Previous (Historical) Enrollment

Notification of Change in Student Enrollment Form (Prior/Transfer)

Entering Direct Certification Eligibility Information