MCCC Calendar
Calendar Setup
Local calendar information is manually entered on the Minnesota Department of Education (MDE) website. Navigate to https://education.mn.gov/MDE/dse/datasub/MCCC/ and Click on the Enter the Minnesota Common Course Catalog link.
The data entered is derived from the local PowerSchool Years & Terms and Period school setup. Term information entered for the Calendar should be just for those terms in which credit can be earned. For example, if a school only awards credit to classes at the semester level, it is not necessary to enter quarter term information. Follow the guidelines on the MDE website.
Calendar Mapping
After the Calendar entry on the MDE website, MDE creates unique values for the Academic Year Number and Calendar Number. These values will need to be entered in to PowerSchool in order to produce the subsequent Staff/Course and Student/Course extracts. To find these values, run the Calendar Export on the MDE website. Open the created Excel file to find the Academic Year (ACADEMICYEARNUMBER) and the Calendar Number (CALENDARNUMBER). It is also necessary to note the Term Type (TERMTYPE) and Term Number (TERMNUMBER) for each of the terms entered.
To complete the mapping in PowerSchool, navigate to District > SERVS Setup > MCCC-Calendar Entry (Term Mapping) and be sure to be aware of the current term. Click the New button to create a new mapping. Select a local term from the dropdown list. Enter the appropriate Academic Year Number, Calendar Number, Term Type and Term Number for the selected PowerSchool school and term. Repeat this process for each of the schools and terms. To edit a given Term Mapping entry, simply click on the Local Term Id field to make any corrections.
Data Element | Additional Information | [GEN]CAT = mn_mccc_trm_map | Used in These Reports |
|---|---|---|---|
Local Term Id | Select the local term to map. Must be set up for each term at the School. Drop down will only show the terms with the current school year. | [GEN]Name | MCCC extracts & SERVS |
MCCC Academic Year Number | Enter the MCCC Academic Year Number. | [GEN]Valuei | MCCC extracts & SERVS |
MCCC Calendar Number | Enter the MCCC Calendar Number. | [GEN]Valuei2 | MCCC extracts & SERVS |
| MCCC Term Type | Enter the MCCC Term Type. | [GEN]Value | MCCC extracts & SERVS |
| MCCC Term Number | Enter the MCCC Term Number. | [GEN]Valuei3 | MCCC extracts & SERVS |
MCCC Grade Mapping
To complete the mapping in PowerSchool, navigate to System Reports/State/MCCC-Grade Mapping (be sure to be aware of the current term.) Click the New button to create a term mapping. You will need to make an entry for each Term at a specific school that has a final grade that will be submitted to MCCC.
Code | Definition |
|---|---|
Course Term Id | The Term of the sections which will be submitted in the MCCC Reports |
Store Code | The Historical grade that will be submitted in the MCCC Reports |
MCCC Term Type | Select the appropriate MCCC TermType |
MCCC Term Number | From the MCCC Calendar Mapping. |