MARSS A File
Contents
Selection Criteria
The school information will not report if the Schools File A Setup > select School > Exclude from MARSS checkbox is selected.
The grade level information will not report if the Schools File A Setup > select School > select Grade Level > Exclude from MARSS checkbox is selected.
The HK grade level will not report in 2023-24 or later.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
This report uses the State reporting Platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.
- If you have already configured ReportWorks Preferences, no additional setup is required.
- If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.
Field | Description |
|---|---|
Report Parameters | Select Set All; this will store your selections for this report which is helpful when you need to submit a new file and you are unsure of how you created your last file. |
Reporting Cycle | Choose the appropriate Reporting Cycle; Fall or End of Year. |
Academic Year | Choose the academic year for which you are running the report |
Use Alternate School Numbers | If you require the use of the Alternate School number select Yes. |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run nightly. Check the weekdays only box |
Please Select Schedule Settings | Enter the Start Date and Start time. Click the Repeat and Daily buttons. |
Please select daily repeat cycle options. | Click the Weekdays only box. |
Please select end date range option | Click the No End date or you may complete the Ends On field with the day after you last day of school. |
Submit | Click the submit button. You will be taken to the Report Queue. Once your file is complete, click on the complete button and you will have a PDF file to assist you in compiling your spreadsheet for the State. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
|---|---|---|---|---|---|---|
1 | Record ID | Record ID | Hard-coded "A" | Alpha | 1 | 1-1 |
2 | Sub Code | Sub Code | User Parameter "F" or "E" | Alpha | 1 | 2-2 |
3 | School Year | This field contains the school year for the report, ie., 2016-2017 = 17 | Report Parameter | Numeric | 2 | 3-4 |
4 | District Number | District number from MDE-Org | [Prefs]DistrictNumber | Numeric | 4 | 5-8 |
5 | District Type | District Type from MDE-Org | [Prefs]DistrictType | Numeric | 2 | 9-10 |
6 | School Number | School number from MDE-Org | [Schools]Schoolid or [Schools]Alternate_School_Number | Numeric | 3 | 11-13 |
7 | Grade Level | Grade Levels offered at the school Note: The HK Grade Level will not be reported in 2023-24 and later. | [S_MN_SCH_SCHOOLGRADES_C]Sch_Grd_Lvl | Numeric | 2 | 14-15 |
8 | Title 1 | Title 1 | [Schools]Title1SchoolInd | Alpha | 1 | 16-16 |
9 | Filler | Filler | 7 | 17-23 | ||
10 | Kgtn. Schedule Indicator | Kindergarten Schedule Indicator | [S_MN_SCH_SCHOOLGRADES_C]KG_Sched_Indicator | Alpha | 1 | 24-24 |
11 | In Session Days | In Session Days: number of days in the school calendar during which all students in a particular grade and school are required to attend and participate in school activity for the full school day. | Calculated OR [S_MN_TRM_X]first_day_override [S_MN_TRM_X]last_day_override | Numeric | 3 | 25-27 |
12 | Filler | Filler | 3 | 28-30 | ||
13 | Length of School Day in Minutes | Length of school day in minutes | [S_MN_SCH_SCHOOLGRADES_C]Length_Sch_Day_Min | Numeric | 3 | 31-33 |
