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MN DIRS Extract

Contents:

Introduction

The Disciplinary Incident Reporting System (DIRS) is a web-based, password-protected system where all public school districts must report disciplinary incidents that result in suspension or expulsion. This report will create an xml data file for the DIRS batch file upload from Incident Management. The DIRS batch file upload can be uploaded multiple times to DIRS. The DIRS batch file upload will only insert and update records in the DIRS System.

This report uses Incident Management to generate results. Please refer to the Incident Management section of the State Reporting Help for additional information.

Incidents between the start and end dates that have an Incident Type of (DIRS/CRDC) Disicipline^ will be included in the file. 

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field

Description

Select Schools

Select which schools to export.

Start Date

Enter the first day of the date range of the report. 

End DateEnter the last day of the date range of the report. 
Use Alternate School NumbersIf you require the use of the Alternate School number select Yes.


Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Data Element

Description

[Table]FieldName

or

Incident Management Code

1

<districtNumber>

The Org Unit ID number of a district. This will be District Number from PowerSchool.
From the District Office > District > District Info

[Prefs]DISTRICTNUMBER

2

<districtType>

District Type from MDE-Org.
From the District Office > District > District Info

[Prefs]DISTRICTTYPE

3<schoolList>
3.1<school>
3.1.1<schoolNumber>School the incident occurred in.[Schools]Schoolid or [Schools]Alternate_School_Number
3.1.2<safetySpecialist>

School Safety Specialist's email address.

From the District Office > Schools/School Info > select school > School Safety Specialist's email

[S_MN_SCH_X]safetySpecialist
3.1.3<habitualTruants>

Total Number of Habitual Truants in the school year for the school.

From the District Office > Schools/School Info > select school > Number of Habitual Truants

[S_MN_SCH_X]DIRS_habitualTruants
3.1.4<safetyPlan>

The safety promotion efforts of Safety Plan is in place.

From the District Office > Schools/School Info > select school > Does the school have a safety plan in place

[S_MN_SCH_X]safetyPlan
3.1.5<antiViolencePolicy>

The safety promotion efforts of Anti Violence Policy is in place.

From the District Office > Schools/School Info > select school > Does the school enforce an anti violence policy

[S_MN_SCH_X]antiViolencePolicy
3.1.6<drugEducation>

The safety promotion efforts of Alcohol/Drug Education is in place.

From the District Office > Schools/School Info > select school > Does the school have a drug education program in place

[S_MN_SCH_X]drugEducation
3.1.7<zeroTolerancePolicy>

The safety promotion efforts of Zero/No Tolerance Policy is in place.

From the District Office > Schools/School Info > select school > Does the school enforce a zero tolerance policy

[S_MN_SCH_X]zeroTolerancePolicy
3.1.8<antiBullyingPolicy>

The safety promotion efforts of Anti Bullying/Anti Intimidation Policy (includes cyber bullying) is in place.

From the District Office > Schools/School Info > select school > Does the school enforce an anti bullying policy

[S_MN_SCH_X]antiBullyingPolicy
3.1.9<crisisPlan>

The safety promotion efforts of Crisis Plan is in place.

From the District Office > Schools/School Info > select school > Does the school have a crisis plan in place

[S_MN_SCH_X]zeroTolerancePolicy
4<incidentList>
4.1<incident>
4.1.1<externalIncidentId>The Incident Management Incident ID number.Incident Management 
4.1.2<dirsIncidentId>Not used in the DIRS Batch Update.NA
4.1.3<schoolNumber>School the incident occurred in.[Schools]Schoolid or [Schools]Alternate_School_Number
4.1.4<incidentDate>Date of Incident.[Incident]Incident_ID
4.1.5<timeOfIncident>Time of Incident.[Incident]Incident_TS
4.1.6<costToProperty>Cost to school property incurred by this event.Incident Management Attribute Code
4.1.7<incidentLocationList>
4.1.7.1<incidentLocation>Location of Incident.

Incident Management Location Code

or

Incident Management Attribute Code (additional location)

4.1.8<numberUnknownOffenders>The offender MARSS information is unknown.Incident Management Participant Attribute Code
4.1.9<wasDangerousWeaponWithNoOffender>
4.1.9.1<wDWIActivityList>
4.1.9.1.1<wDWIActivity>
4.1.9.1.1.1<wDWIActivityType>Offender Activity or Incident TypeIncident Management Behavior Code
4.1.9.1.1.2<weaponList>
4.1.9.1.1.2.1<weapon>
4.1.9.1.1.2.1.1<weaponType>Weapon type.Incident Management Object Code
4.1.9.1.1.2.1.2<numberWeaponsInvolved>Number of weapons involved.Incident Management Object Code
4.1.9.1.1.2.1.3<wasUsedAsADangerousWeaponState>Weapon considered dangerous by state.Incident Management Object Code
4.1.9.1.1.2.1.4<wasUsedAsADangerousWeaponFed>Weapon considered dangerous by federal statutes.Incident Management Object Code
4.1.9.1.1.2.1.5<isGunLoaded>The gun was loaded.Incident Management Object Code
4.1.9.1.1.2.1.6<isGunCased>The gun was cased.Incident Management Object Code
4.1.9.1.1.2.1.7<isGunInTrunk>The gun was in the trunk of the vehicle.Incident Management Object Code
4.1.9.1.1.3<offenseType>Type of offense.Incident Management Object Code
4.1.9.1.1.4<wasUsedAsADangerousWeaponState>Weapon considered dangerous by state.Incident Management Object Code
4.1.9.1.1.5<wasUsedAsADangerousWeaponFed>Weapon considered dangerous by federal statutes.Incident Management Object Code
4.1.10<offenderList>
4.1.10.1<offender>
4.1.10.1.1<marssNumber>Student MARSS Number.[Students]State_StudentNumber
4.1.10.1.2<wasUnderCurrentSuspension>The offender was under another suspension or expulsion at the time of the incident.Incident Management Participant Attribute Code
4.1.10.1.3<wasReferredLawEnforcement>The offender was referred to law enforcement for this incident.Incident Management Participant Attribute Code
4.1.10.1.4<wasArrestedLawEnforcement>The offender was arrested by law enforcement for this incident.Incident Management Participant Attribute Code
4.1.10.1.5<offenderActivityList>
4.1.10.1.5.1<offenderActivity>
4.1.10.1.5.1.1<offenderActivityType>Type of offender activityIncident Management Behavior Code
4.1.10.1.5.1.2<weaponList>
4.1.10.1.5.1.2.1<weapon>
4.1.10.1.5.1.2.1.1<weaponType>Type of weapon.Incident Management Object Code
4.1.10.1.5.1.2.1.2<numberWeaponsInvolved>Number of weapons involved.Incident Management Object Code
4.1.10.1.5.1.2.1.3<wasUsedAsADangerousWeaponState>Weapon considered dangerous by state.Incident Management Object Code
4.1.10.1.5.1.2.1.4<wasUsedAsADangerousWeaponFed>Weapon considered dangerous by federal statutes.Incident Management Object Code
4.1.10.1.5.1.2.1.5<isGunLoaded>The gun was loaded.Incident Management Object Code
4.1.10.1.5.1.2.1.6<isGunCased>The gun was cased.Incident Management Object Code
4.1.10.1.5.1.2.1.7<isGunInTrunk>The gun was in the trunk of the vehicle.Incident Management Object Code
4.1.10.1.5.1.3<offenseType>Type of offense.

Incident Management Behavior Code

4.1.10.1.5.1.4<drugTypeList>
4.1.10.1.5.1.4.1<drugType>Type of drug.

Incident Management Object Code

4.1.10.1.5.1.5<drugTypeOtherDescription>Description for "Other" drug type (not found in drug type selection list).

Incident Management Object Code

4.1.10.1.5.1.6<wasUsedAsADangerousWeaponState>Weapon considered dangerous by state.

Incident Management Object Code

4.1.10.1.5.1.7<wasUsedAsADangerousWeaponFed>Weapon considered dangerous by federal statutes.

Incident Management Object Code

4.1.10.1.5.1.8<bullyingHarassmentTypeList>
4.1.10.1.5.1.8.1<bullyingHarassmentType>Type of bullying or harassment.

Incident Management Behavior Code

4.1.10.1.6<disciplinaryActionList>
4.1.10.1.6.1<disciplinaryAction>
4.1.10.1.6.1.1<disciplinaryActionType>Type of Disciplinary Action.Incident Management Action Code
4.1.10.1.6.1.2<noResponseExplanation>Explanation for no response by the school.Incident Management Action Attribute Code
4.1.10.1.6.1.3<wasDAThroughYear>The disciplinary action went through the end of the current school year and/or continued into the following school year.Incident Management Action Attribute Code
4.1.10.1.6.1.4<numDays>Whole or half SCHOOL Days of disciplinary action

[Incident_Action]duration_actual (if blank) then

[Incident_Action]duration_assigned

4.1.10.1.6.1.5<startDate>Starting Date of the disciplinary action.[Incident_Action]actual_plan_begin_dt
4.1.10.1.6.1.6<endDate>Ending Date of the disciplinary action.[Incident_Action]actual_plan_end_dt
4.1.10.1.6.1.7<wasExpulsionModified>The student return to school prior to the end date on the school board resolution.Incident Management Action Attribute Code
4.1.10.1.6.1.8<numDaysExpulsionReduced>Number of SCHOOL days by which the expulsion was reduced.Incident Management Action Attribute Code
4.1.10.1.6.1.9<didReturnBeforeEndSchoolYear>Student returned to school before end of the school year.Incident Management Action Attribute Code
4.1.10.1.6.1.10<aesType>AES Disciplinary action type.Incident Management Action Attribute Code
4.1.10.1.6.1.11<aesNoServiceProvidedExplanation>An explanation as to why no services were provided.Incident Management Action Attribute Code
4.1.11<victimList>
4.1.11.1<victim>
4.1.11.1.1<victimType>Type of victim.Incident Management Participant Attribute Code
4.1.11.1.2<multipleVictimCount>Number of staff/teachers harmed during the incident that meet the criteria for the victim type selected.Incident Management Participant Attribute Code
4.1.11.1.3<estimatedVictimsEnrolled>Estimated count of student victims enrolled at the school without a MARSS number. Incident Management Participant Attribute Code
4.1.11.1.4<estimatedVictimsNotEnrolled>Estimated count of student victims not enrolled at the school.Incident Management Participant Attribute Code
4.1.11.1.5<marssNumber>Student MARSS Number.[Students]State_StudentNumber
4.1.11.1.6<didInjuryOccur>Injury occurred to the victim(s).Incident Management Participant Attribute Code
4.1.11.1.7<wasSeriousBodilyInjury>A serious bodily injury under federal law occurred.Incident Management Participant Attribute Code
4.1.11.1.8<costToVictim>Medical costs to victim(s) incurred by the incident.Incident Management Participant Attribute Code
4.1.11.1.9<physicalAssaultState>The school is reporting this incident to fulfill the requirement to report assault of a district employee as set forth under Minn. Stat. 121A.53.Incident Management Participant Attribute Code
4.1.11.1.10<awareReportingAssault>The school is aware that that they are reporting a district employee as a victim in this incident but opting not to include it under the reporting requirements set forth in 121A.53.Incident Management Participant Attribute Code
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