Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.

Data Element	Additional Information	[Table]FieldName	Reports/Objects/ Validations
Editing Staff Information Edit Information
Name (Last, First MI)	Enter the name. Format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	StaffPersonal BIS Report Fitnessgram
Federal Ethnicity and Race: Ethnicity	Choose Yes or No to indicate if the student is Hispanic or Latino. Valid Values: -1 – Default, no value 0 – No, not Hispanic or Latino 1 – Yes, Hispanic or Latino 2 – Decline to specify Note: Decline to specify is not a valid option for Oklahoma.	[Users]Fedethnicity	Demographics
Federal Ethnicity and Race: Race	Select the checkbox for the appropriate federal race category.	[TeacherRace]Racecd	Demographics
Reporting Ethnicity	Choose the staff’s ethnicity, to be used in PowerSchool reports.	[Users]Ethnicity	Not Required
ID	Enter the teacher’s ID.	[Users]TeacherNumber	StaffPersonal
StatePrId	Enter the state-assigned teacher’s credential number.	[Users]SIF_StatePrid	SchoolInfo Fitnessgram
SSN	Enter the SSN for the staff.	[UsersCoreFields]SSN	BIS Report Fitnessgram
DOB	Enter the staff date of birth.	[UsersCoreFields]DOB	Demographics
Staff Status	Choose the staff status type. Valid values: 0 – Not Assigned 1 – Teacher 2 – Staff 3 – Lunch Staff 4 – Substitute	[SchoolStaff]StaffStatus
Status	Choose the active status for the staff. Valid values: 1 – Current 2 – No longer here	[SchoolStaff]Status
Defining Staff Language Information Edit Information > Staff Information
Bilingual	Choose Yes or No to indicate if the staff is bilingual.	[S_OK_SSF_X]Bilingual	Demographics LDV
Language Code	Choose the primary language if the staff bilingual status is Yes. Rule: Must be a valid code from the list.	[S_OK_SSF_X]LanguageCode	Demographics LDV
NAI Language	Choose the NAI language code if the Language Code is NAI. See the for valid values. Rule: Must be a valid code from the list.	[S_OK_SSF_X]NAILanguage	Demographics LDV
Include in Directory Listing	Choose Yes or No to indicate if the staff is bilingual.	[S_OK_SSF_X]DirectoryListing	LDV
Defining Career Technology Information Edit Information > Staff Information > Oklahoma Career Technology
Provider Identification (PID)	Teacher/Instructors provider identification number that is responsible for the career major. Rule: Must be 5 characters alphanumeric.	[S_OK_SSF_X]ProviderID	CME Report LDV
Certification Number	Teacher/Instructors certification number that is responsible for conducting the career major. Rule: Must be 6 characters alphanumeric.	[S_OK_SSF_X]CertificationNumber	CME Report LDV
Editing Current Staff Assignments Edit Information > Current Staff Assignment
Primary Assignment	Choose Yes or No to indicate if this is the primary assignment for the staff. Note: Only one instance of a Yes value for the primary assignment is allowed per school year.	[S_OK_SSF_X]PrimAssign	StaffAssignment LDV
Contract Start Date	Enter the staff start date for the current fiscal year.	[S_OK_SSF_X]JobStartDate	StaffAssignment LDV
Contract End Date	Enter the staff end date for the current fiscal year. This date may change due to resignation, termination, reassignment to a different site, or no longer assigned to this site.	[S_OK_SSF_X]JobEndDate	StaffAssignment LDV
Job Function	Choose the job function type for the staff for activities related to students. Rule: Must be a valid code from the list.	[S_OK_SSF_X]JobFunction	StaffAssignment LDV
Grade Level(s) Taught	Enter the grade level(s) taught by the staff. Note: Grade levels must be entered in a comma separated list. Rule: Must be text. Can be up to 25 characters.	[S_OK_SSF_X]GradeLvlTaught	StaffAssignment LDV
Teaching Assignment Area	Choose the teaching assignment area for the staff. Note: Required if Job Function is 1000, 2150, or 2220. Rule: Must be a valid code from the list.	[S_OK_SSF_X]TchAssignment	StaffAssignment LDV
Program Code	Choose the program code for the staff related to the Teaching Assignment Area. Rule: Must be a valid code from the list.	[S_OK_SSF_X]PrgCd	StaffAssignment LDV
Itinerant Teacher	Choose the itinerant teacher status for this assignment. Valid values: NA – N/A YES – Yes NO – No	[S_OK_SSF_X]IternTch	StaffAssignment LDV

Introduction

Editing Staff Information

Defining Staff Language Information

Defining Career Technology Information

Editing Current Staff Assignments