Skip to main content
Skip table of contents

Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Data Element

Additional Information

[Table]FieldName

Reports/Objects/
Validations

Name (Last, First MI)

Enter the name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

StaffPersonal

BIS Report

Fitnessgram

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Valid Values:

  • -1 – Default, no value
  • 0 – No, not Hispanic or Latino
  • 1 – Yes, Hispanic or Latino
  • 2 – Decline to specify

Note: Decline to specify is not a valid option for Oklahoma.

[Users]Fedethnicity

Demographics

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

[TeacherRace]Racecd

Demographics

Reporting Ethnicity

Choose the staff’s ethnicity, to be used in PowerSchool reports.

[Users]Ethnicity

Not Required

ID

Enter the teacher’s ID.

[Users]TeacherNumber

StaffPersonal

StatePrId

Enter the state-assigned teacher’s credential number.

[Users]SIF_StatePrid

SchoolInfo

Fitnessgram

SSN

Enter the SSN for the staff.

[UsersCoreFields]SSN

BIS Report

Fitnessgram

DOB

Enter the staff date of birth.

[UsersCoreFields]DOB

Demographics

Staff Status

Choose the staff status type.

Valid values:

  • 0 – Not Assigned
  • 1 – Teacher
  • 2 – Staff
  • 3 – Lunch Staff
  • 4 – Substitute

[SchoolStaff]StaffStatus

 

Status

Choose the active status for the staff.

Valid values:

  • 1 – Current
  • 2 – No longer here

[SchoolStaff]Status

 

Bilingual

Choose Yes or No to indicate if the staff is bilingual.

 

[S_OK_SSF_X]Bilingual

Demographics

LDV

Language Code

Choose the primary language if the staff bilingual status is Yes.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]LanguageCode

Demographics

LDV

NAI Language

Choose the NAI language code if the Language Code is NAI.

See the for valid values.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]NAILanguage

Demographics

LDV

Include in Directory Listing

Choose Yes or No to indicate if the staff is bilingual.

[S_OK_SSF_X]DirectoryListing

LDV

Provider Identification (PID)

Teacher/Instructors provider identification number that is responsible for the career major.

Rule: Must be 5 characters alphanumeric.

[S_OK_SSF_X]ProviderID

CME Report

LDV

Certification Number

Teacher/Instructors certification number that is responsible for conducting the career major.

Rule: Must be 6 characters alphanumeric.

[S_OK_SSF_X]CertificationNumber

CME Report

LDV

Primary Assignment

 

Choose Yes or No to indicate if this is the primary assignment for the staff.

Note: Only one instance of a Yes value for the primary assignment is allowed per school year.

[S_OK_SSF_X]PrimAssign

StaffAssignment

LDV

Contract Start Date

Enter the staff start date for the current fiscal year.

[S_OK_SSF_X]JobStartDate

StaffAssignment

LDV

Contract End Date

Enter the staff end date for the current fiscal year. This date may change due to resignation, termination, reassignment to a different site, or no longer assigned to this site.

[S_OK_SSF_X]JobEndDate

StaffAssignment

LDV

Job Function

Choose the job function type for the staff for activities related to students.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]JobFunction

StaffAssignment

LDV

Grade Level(s) Taught

Enter the grade level(s) taught by the staff.

Note: Grade levels must be entered in a comma separated list.

Rule: Must be text. Can be up to 25 characters.

[S_OK_SSF_X]GradeLvlTaught

StaffAssignment

LDV

Teaching Assignment Area

Choose the teaching assignment area for the staff.

Note: Required if Job Function is 1000, 2150, or 2220.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]TchAssignment

StaffAssignment

LDV

Program Code

Choose the program code for the staff related to the Teaching Assignment Area.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]PrgCd

StaffAssignment

LDV

Itinerant Teacher

Choose the itinerant teacher status for this assignment.

Valid values:

  • NA – N/A
  • YES – Yes
  • NO – No

[S_OK_SSF_X]IternTch

StaffAssignment

LDV

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.