PowerSchool SIS Oklahoma
PowerSchool SIS Oklahoma
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Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.

  2. Select a staff member or New Staff Entry.

  3. Select Edit Information for existing staff members.

Data Element

Additional Information

[Table]FieldName

Reports/Objects/
Validations

Editing Staff Information

Edit Information

Name (Last, First MI)

Enter the name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

StaffPersonal

BIS Report

Fitnessgram

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Valid Values:

  • -1 – Default, no value

  • 0 – No, not Hispanic or Latino

  • 1 – Yes, Hispanic or Latino

  • 2 – Decline to specify

Note: Decline to specify is not a valid option for Oklahoma.

[Users]Fedethnicity

Demographics

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

[TeacherRace]Racecd

Demographics

Reporting Ethnicity

Choose the staff’s ethnicity, to be used in PowerSchool reports.

[Users]Ethnicity

Not Required

ID

Enter the teacher’s ID.

[Users]TeacherNumber

StaffPersonal

StatePrId

Enter the state-assigned teacher’s credential number.

[Users]SIF_StatePrid

SchoolInfo

Fitnessgram

SSN

Enter the SSN for the staff.

[UsersCoreFields]SSN

BIS Report

Fitnessgram

DOB

Enter the staff date of birth.

[UsersCoreFields]DOB

Demographics

Staff Status

Choose the staff status type.

Valid values:

  • 0 – Not Assigned

  • 1 – Teacher

  • 2 – Staff

  • 3 – Lunch Staff

  • 4 – Substitute

[SchoolStaff]StaffStatus

 

Status

Choose the active status for the staff.

Valid values:

  • 1 – Current

  • 2 – No longer here

[SchoolStaff]Status

 

Defining Staff Language Information

Edit Information > Staff Information

Staff Title

Select the relevant title from the drop-down list. For more information, refer to Staff Titles.

 

[S_OK_SSF_X]StaffTitle

Demographics

LDV

Bilingual

Choose Yes or No to indicate if the staff is bilingual.

 

[S_OK_SSF_X]Bilingual

Demographics

LDV

Language Code

Choose the primary language if the staff bilingual status is Yes.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]LanguageCode

Demographics

LDV

NAI Language

Choose the NAI language code if the Language Code is NAI.

See the for valid values.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]NAILanguage

Demographics

LDV

Include in Directory Listing

Choose Yes or No to indicate if the staff is bilingual.

[S_OK_SSF_X]DirectoryListing

LDV

Defining Career Technology Information

Edit Information > Staff Information > Oklahoma Career Technology

Provider Identification (PID)

Teacher/Instructors provider identification number that is responsible for the career major.

Rule: Must be 5 characters alphanumeric.

[S_OK_SSF_X]ProviderID

CME Report

LDV

Certification Number

Teacher/Instructors certification number that is responsible for conducting the career major.

Rule: Must be 6 characters alphanumeric.

[S_OK_SSF_X]CertificationNumber

CME Report

LDV

Editing Current Staff Assignments

Edit Information > Current Staff Assignment

Primary Assignment

 

Choose Yes or No to indicate if this is the primary assignment for the staff.

Note: Only one instance of a Yes value for the primary assignment is allowed per school year.

[S_OK_SSF_X]PrimAssign

StaffAssignment

LDV

Contract Start Date

Enter the staff start date for the current fiscal year.

[S_OK_SSF_X]JobStartDate

StaffAssignment

LDV

Contract End Date

Enter the staff end date for the current fiscal year. This date may change due to resignation, termination, reassignment to a different site, or no longer assigned to this site.

[S_OK_SSF_X]JobEndDate

StaffAssignment

LDV

Job Function

Choose the job function type for the staff for activities related to students.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]JobFunction

StaffAssignment

LDV

Grade Level(s) Taught

Enter the grade level(s) taught by the staff.

Note: Grade levels must be entered in a comma separated list.

Rule: Must be text. Can be up to 25 characters.

[S_OK_SSF_X]GradeLvlTaught

StaffAssignment

LDV

Teaching Assignment Area

Choose the teaching assignment area for the staff.

Note: Required if Job Function is 1000, 2150, or 2220.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]TchAssignment

StaffAssignment

LDV

Program Code

Choose the program code for the staff related to the Teaching Assignment Area.

Rule: Must be a valid code from the list.

[S_OK_SSF_X]PrgCd

StaffAssignment

LDV

Itinerant Teacher

Choose the itinerant teacher status for this assignment.

Valid values:

  • NA – N/A

  • YES – Yes

  • NO – No

[S_OK_SSF_X]IternTch

StaffAssignment

LDV