Staff Setup
Contents
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Data Element | Additional Information | [Table]FieldName | Reports/Objects/ |
Editing Staff Information | |||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | StaffPersonal BIS Report Fitnessgram |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the student is Hispanic or Latino. Valid Values:
Note: Decline to specify is not a valid option for Oklahoma. | [Users]Fedethnicity | Demographics |
Federal Ethnicity and Race: Race | Select the checkbox for the appropriate federal race category. | [TeacherRace]Racecd | Demographics |
Reporting Ethnicity | Choose the staff’s ethnicity, to be used in PowerSchool reports. | [Users]Ethnicity | Not Required |
ID | Enter the teacher’s ID. | [Users]TeacherNumber | StaffPersonal |
StatePrId | Enter the state-assigned teacher’s credential number. | [Users]SIF_StatePrid | SchoolInfo Fitnessgram |
SSN | Enter the SSN for the staff. | [UsersCoreFields]SSN | BIS Report Fitnessgram |
DOB | Enter the staff date of birth. | [UsersCoreFields]DOB | Demographics |
Staff Status | Choose the staff status type. Valid values:
| [SchoolStaff]StaffStatus |
|
Status | Choose the active status for the staff. Valid values:
| [SchoolStaff]Status |
|
Defining Staff Language Information | |||
Bilingual | Choose Yes or No to indicate if the staff is bilingual.
| [S_OK_SSF_X]Bilingual | Demographics LDV |
Language Code | Choose the primary language if the staff bilingual status is Yes. Rule: Must be a valid code from the list. | [S_OK_SSF_X]LanguageCode | Demographics LDV |
NAI Language | Choose the NAI language code if the Language Code is NAI. See the for valid values. Rule: Must be a valid code from the list. | [S_OK_SSF_X]NAILanguage | Demographics LDV |
Include in Directory Listing | Choose Yes or No to indicate if the staff is bilingual. | [S_OK_SSF_X]DirectoryListing | LDV |
Defining Career Technology Information | |||
Provider Identification (PID) | Teacher/Instructors provider identification number that is responsible for the career major. Rule: Must be 5 characters alphanumeric. | [S_OK_SSF_X]ProviderID | CME Report LDV |
Certification Number | Teacher/Instructors certification number that is responsible for conducting the career major. Rule: Must be 6 characters alphanumeric. | [S_OK_SSF_X]CertificationNumber | CME Report LDV |
Editing Current Staff Assignments | |||
Primary Assignment
| Choose Yes or No to indicate if this is the primary assignment for the staff. Note: Only one instance of a Yes value for the primary assignment is allowed per school year. | [S_OK_SSF_X]PrimAssign | StaffAssignment LDV |
Contract Start Date | Enter the staff start date for the current fiscal year. | [S_OK_SSF_X]JobStartDate | StaffAssignment LDV |
Contract End Date | Enter the staff end date for the current fiscal year. This date may change due to resignation, termination, reassignment to a different site, or no longer assigned to this site. | [S_OK_SSF_X]JobEndDate | StaffAssignment LDV |
Job Function | Choose the job function type for the staff for activities related to students. Rule: Must be a valid code from the list. | [S_OK_SSF_X]JobFunction | StaffAssignment LDV |
Grade Level(s) Taught | Enter the grade level(s) taught by the staff. Note: Grade levels must be entered in a comma separated list. Rule: Must be text. Can be up to 25 characters. | [S_OK_SSF_X]GradeLvlTaught | StaffAssignment LDV |
Teaching Assignment Area | Choose the teaching assignment area for the staff. Note: Required if Job Function is 1000, 2150, or 2220. Rule: Must be a valid code from the list. | [S_OK_SSF_X]TchAssignment | StaffAssignment LDV |
Program Code | Choose the program code for the staff related to the Teaching Assignment Area. Rule: Must be a valid code from the list. | [S_OK_SSF_X]PrgCd | StaffAssignment LDV |
Itinerant Teacher | Choose the itinerant teacher status for this assignment. Valid values:
| [S_OK_SSF_X]IternTch | StaffAssignment LDV |