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Discipline Incident Letters

Contents

Introduction

This report generates letters for discipline incidents based on data from the Incident Management module. To print letters, the report uses templates set up for each school at the district level. Multiple templates can be defined for each school.

Selection Criteria

The selection criteria are outlined in the Report Table below.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

FieldDescription
Current Selection StudentsSelect to either create the letter for only the currently selected students or for all students.

Incident Start Date

Enter the start date of the incident.

Note: Incidents will be included based on the Incident Date, not the Action Date.

Incident End DateEnter the end date of the incident.
Include School HeaderChoose whether to print the School Name and Principal at the top of each letter or to leave blank lines if the letters are going to be printed on paper with a pre-printed school letterhead.
Letter To UseChoose the Letter with the appropriate action code. Students whose incidents are attached to the matching Incident Type and Action Code for that Letter Id will be generated.
Include BehaviorIf Yes is selected, the Behavior associated with the Incident will be printed as part of the Letter detail.
Include DurationIf Yes is selected, the Duration of the Action (e.g. number of days suspended) will be printed as part of the Letter detail.
Include Action Taken Detail CommentsIf Include Action Take Detail Comments is checked, the comments associated with the Action Taken will be printed as part of the Letter detail.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Data Element

Description

[Table]FieldName

H1SchoolThe school name.[S_IM_LETTER_SETUP_S]SchoolID
H2School AddressThe school address.

[Schools]SchoolAddress

[Schools]City

[Schools]Zip

H3Principal NameThe name of the school's principal.[Schools]Principal
1Issued DateThe date the letter was issued.Generated
2Paragraph 1The opening paragraph of the letter.[S_IM_LETTER_SETUP_S]OpeningParagraph

3

STUDENT ID

The student number.

[Students]Student_Number

4

FULL NAME

The name of the offending student.

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

5

DATE OF BIRTHThe student's date of birth.[Students]DOB
6ADDRESSThe student's address. 

[Students]Street

[Students]City

[Students]State

[Students]Zip

7INCIDENT OCCURRED ATThe school at which the incident occurred. [Incident]School_Number
8DateThe date the incident occurred.[Incident]Incident_TS
9ActionThe action taken against the student as result of the incident.

[S_IM_LETTER_SETUP_S]ActionCode

[S_IM_LETTER_SETUP_S]ActionSubcode

10Start/End DateThe start and end date of the disciplinary action.

[Incident_Action]Action_Plan_Begin_Dt

[Incident_Action]Action_Plan_End_Dt

11DurationThe duration of the disciplinary action.[Incident_Action]Duration_Actual
12Action Taken DetailAny comments surrounding the action.[Incident_Action]Action_Resolved_Desc
13BehaviorThe behavior the offender exhibited.

[Incident_LU_Code]Code_Type = behaviorcode

[Incident_LU_Sub_Code]Sub_Category derived from behaviorcode

14Paragraph 2The closing paragraph of the letter.[S_IM_LETTER_SETUP_S]ClosingParagraph
15SignatureThe signature on the letter.[S_IM_LETTER_SETUP_S]Signature

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