The Attendance Register provides attendance data on students. The header section of the report lists the district location and the report date range information used to produce the report. The details of the report are summarized in the Report Output section below. The end of the report has a summary of attendance totals grouped by grade levels and a grand total for all grades. The Student Count, Present, Absent, and Membership values in the summary section match the Transportation Register.
All PK4 IDEA students are denoted as (FD) Full Day irrespective of whether they are am or pm.
Underage students in Grades Pre-K, Kindergarten and Grade 1 are moved to the converted grade, denoted with (UA) Underage in the report.
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The report selects records from the [Students] and [ReEnrollments] tables based on the following criteria:
- The student must not be excluded from state reporting.
- The student must be enrolled in a school included in the report.
- The student’s school enrollment Exit Date must occur after the report start date.
- The student’s school enrollment Entry Date must occur on or before the report end date.
- The school enrollment Exit Date must occur after the Entry Date.
For help with navigation and running the report, see How to Find and Generate a Report.
Current Selection Students
Select the students to include in the report:
Note: If running the report for a single student, or group of students, select the students prior to running report.
Grade (Leave blank to include ALL Grades)
Choose the grade level(s) to be included in the report. To choose multiple grade levels, use Ctrl+click. To include all grade levels, as well as OHP, leave blank.
Enter start date of the reporting period (in mm/dd/yyyy format).
Enter end date of the reporting period (in mm/dd/yyyy format).
|Basis of Admission to Exclude
To exclude a Basis of Admission code, select it from the pop-up menu. To exclude multiple codes, use CTRL+Shift on your keyboard and select the codes to exclude.
The following codes can be excluded:
Select when to run the report:
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Name of the School District
[Prefs]Value where [Prefs]Name=districtName
Name of the County of the School
The number of the school the report is run.
The name of the school the report is run.
Reporting Period (Weeks)
The reporting period in weeks.
Calculated from the start date and the end date.
Reporting Period (Date Range)
The start and end date of the reporting period
From the start date and the end date report parameters.
The number of days taught during the period.
The number of days not taught during the period.
The total number of days in the period which is the sum of the Days Taught and Not Taught.
The date when the report is run.
The time when the report is completed.
The grade level for which the results are displayed.
Derived. Based on the report parameter.
The name of the student.
The student number.
Indicates A.M. or P.M. attendance for the student.
Report Date Range
A date representation of the calendar. The start and end dates entered in the Run Report page determine the calendar date range in this report. Refer the Legend below.
Note: This doesn’t display correctly in Internet Explorer 8 and 9.
The total number of present attendance days for the student.
The total number of absent attendance days for the student.
The total number of membership days for the student.
The number of days the student was not enrolled during the report period.
E = Entry G = Gain (Leave and Entry) L = Leave A = Absent
* = Professional or Non-School Day X = Present, No Classes – = Student Off Roll