Oklahoma End-of-Year (EOY) Checklist

🎯 Purpose

Provide districts with a clear, actionable checklist for handling SIF Unity via DEX correctly before, during, and after End‑of‑Year (EOY) processing for the 2025–2026 school year.

After Last In‑Session Day

School Enrollments: Exit Date and Exit Code

The Exit Date and Exit Code logic applies to student school enrollments only.

Best Practice

☐ Use Change Student Field Value function and update Exit Codes based on the exit scenarios at the district.

☐ Exit date is based on the last in‑session date the student attends and displays as Leave Date on the current and previous enrollment pages.

Alternate Practice (Built-in)

☐ If the in‑session date is today or in the past, DEX publishes an exit

☐ If no exit code is selected for a student completing the year, DEX publishes default exit code 73062 (03505)

☐ Exit code 73062 (03505) = generic “enrolling next school year” exit

Publishing Resources

☐ Publish Student School Enrollments (SSE)

☐ Publish Student Section Enrollments

Publishes the CC Date Left backed to the last in‑session date

☐ Publish Daily Attendance - Student Daily Attendance (SDA) object

☐ Publish Attendance Summary - Student Attendance Summary (SAS) object

☐ Publish Organization Marks - Mark Info and Mark Value Info objects

☐ Publish Grades – Student Section Marks (SSM)

☐ Publish Transcripts – Student Academic Record (SAR)

☐ Include enrollments as part of certification

☐ No special or separate “EOY enrollment publish” is required

☐ Confirm reporting window

☐ Districts have approximately 10 days after school ends to certify data

☐ Complete normal Annual Statistical Report (ASR) certification publishing

Before Rollover Turn OFF DEX

☐ Turn off DEX using system settings

☐ Do NOT disable the DEX plugin

☐ Leave DEX turned OFF for summer.

Rollover

Post‑Rollover/Start of 2026–2027 School Year

☐ Re‑enable SIF Unity (DEX) in August.

☐ Apply new school year configuration.

☐ Enable via new profile.

☐ Perform initial publish for new school year.

☐ Resume normal operations after initial publish.

☐ Objects with change tracking (DCF) sync automatically.

☐ On‑Demand objects sync manually.

Key Reminder

☐ DEX automatically handles EOY enrollment exits.

☐ No special EOY publishing of enrollments is required.

☐ Always turn OFF (not disable) DEX before rollover.