Skip to main content
Skip table of contents

School Setup

Contents

Introduction

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

  1. On the Start Page, click the School link. The school list appears.
  2. Choose a school from the pop-up menu. The school start page appears.
  3. Click School. The School Setup page appears.

Data Element

Additional Information

[Table]FieldName

Reports/Objects/
Validations

Note:

  • For absences to be correctly categorized, all attendance codes with a Presence Status of Absent must be set to Excused or Unexcused
  • Attendance codes are associated with a specific school and a specific school year. Therefore, they have to be set up every year at the start of the school year.

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Description

Enter the attendance code description.

[Attendance_Code]Description

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Code Categories

Select the applicable attendance code category for this attendance code.

Note: If the Presence Status for this code is set to Absent, this field should be set to either Excused or Unexcused.

[Code_Entity]External_Name

[Code_Entity]Description

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

Not Required

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

Not Required

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

Not Required

Note: Confirm that Attendance Code Categories for Excused, Unexcused, and In School Suspension are set up and spelled as “Excused”, “Unexcused”  “Suspension”, “SDA” and "OSSSIF". These terms are case sensitive. Attendance code categories are associated with a specific school, but not a specific school year, and are copied from year to year.

For information about attendance calculations, see Attendance Rules and Calculations

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Code

Enter the attendance code category abbreviation.

Note: Valid state reporting codes are Excused, Unexcused, Suspension, and SDA.

[Code_Entity]CE_Code

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Description

Enter a description for the attendance code category.

[Code_Entity]Description

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Setting Up Attendance Code Categories

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

N/A

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodday

[Attendance_Conversion_Items] Attendance_Value

N/A

Name

Enter the FTE name.

[FTE]Name

 

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

 

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

 

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance. Meeting attendance is required for Oklahoma state reporting.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

Note: Meeting attendance must be selected for Oklahoma state reporting, but additional recording methods can also be selected.

[Prefs]Value

where [Prefs]Name=ATT_RecordModeMeeting

AttendanceCodeInfo

Statistical Summary

Attendance Register

Transportation Register

 

 

Enable multiple character attendance codes

Select the checkbox to enable multiple-character attendance codes.

Note: This field is used to set up FDA, HDA, and FDP attendance codes for Oklahoma State Reporting.

[Prefs]Value

where [Prefs]Name = att_attcodemulticharenabled

 

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

where [Prefs]Name=ATT_CalcCntPresentsAbsences

Nightly Process for AM/PM Attendance

Count Meeting attendance recorded at another school for students enrolled at this school

Check this box to include attendance recorded for classes that the student takes at another school

[Prefs]Value

where [Prefs]Name=ATT_CalcCntAttOthSchEnrThisSch

Nightly Process for AM/PM Attendance

Name

Enter the bell schedule name.

[Bell_Schedule]Name

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

Period

Select the number for the Period with which this record is associated.

[Bell_Schedule_Items]Period_ID

Nightly Process for AM/PM Attendance

Start time

Enter the time of day this period starts for this Bell Schedule.

[Bell_Schedule_Items]Start_Time

Nightly Process for AM/PM Attendance

End time

Enter the time of day this period ends for this Bell Schedule.

[Bell_Schedule_Items]End_Time

Nightly Process for AM/PM Attendance

Counts for ADA

Select the checkbox if this bell schedule idem should count for Average Daily Attendance calculations.

[Bell_Schedule_Items]ADA_Code

Nightly Process for AM/PM Attendance

Day Part

Choose AM or PM to indicate with which day part this bell schedule item is associated.

Note: AM or PM must be assigned to each period for which attendance is reported.

[Bell_Schedule_Items]DayPartID

Nightly Process for AM/PM Attendance

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

CalendarDate

Statistical Summary

Attendance Register

Transportation Register

 

 

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

 

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

 

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

 

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

 

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

 

Type

Choose the appropriate calendar membership type from the pop-up menu.

Note: At least one value must be set up as IN = In session.

[Calendar_Day]Type

CalendarSummary

Statistical Summary

Attendance Register

Transportation Register

 

 

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

 

Core Academic Course

Choose Yes or No from the pop-up menu to indicate if the course meets the Oklahoma definition of a core academic course.

[S_OK_CRS_X]CoreCourse

 

Instruction Level

Choose the Instructional Level from the pop-menu. Indicates the general nature and difficulty of instruction provided. 

Note: The Instruction Level field is required when Credit Hours is greater than zero.

An override at the Section level for reporting to Wave is under review. Currently, Instruction Level is sent to the WAVE through the CourseInfo object

[S_OK_CRS_X]InstructionLevel 

Period Number

The period number is view-only on this page. To edit the number of periods associated with this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

SectionInfo

Statistical Summary

Attendance Register

Transportation Register

 

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

 

Period Name

Enter the period name.

[Period]Name

 

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

SectionInfo

Fitnessgram

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

SectionInfo

Fitnessgram

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

SectionInfo

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

SectionInfo

Section Number

Enter the section number.

[Sections]Section_Number

SectionInfo

Fitnessgram

Entering OK State Section Information

Oklahoma State Information

Medium Of Instruction

Indicates the medium through which the student receives instructional communication from the teacher. Valid values are:

  • 0603 = Technology-based instruction
  • 0604 = Correspondence instruction
  • 0605 = Face-to-Face instruction
  • 0608 = Virtual/Online Distance learning
  • 0609 = Center-based instruction
  • 0610 = Independent study
  • 0611 = Internship
  • 9999 = Other

Rule: Must be a valid code from the list.

[S_OK_SEC_X]MediumOfInst

SectionInfo

LDV

Location Of Instruction

Describes the location in which the section is taught. Valid values are:

  • 0340 = In school
  • 0341 = Other K-12 educational institution
  • 0342 = Postsecondary facility
  • 0752 = Community facility
  • 0754 = Hospital
  • 0997 = Business
  • 2192 = Home
  • 3018 = Library/media center
  • 3506 = Mobile
  • 9999 = Other

Rule: Must be a valid code from the list.

[S_OK_SEC_X]LocOfInst

SectionInfo

LDV

Instruction Level

Choose the Instruction Level from the pop-menu. Indicates the general nature and difficulty of instruction provided.

An override at the Section level for reporting to Wave is under review. Currently, Instruction Level is sent to the WAVE through the CourseInfo object

Note: The Instruction Level field is required when Credit Hours is greater than zero.

[S_OK_SEC_X]InstructionLevel 

Civil Rights Data Collection (CRDC)

See CRDC School Setup (2020-2021).

Defining Career Technology Information

Oklahoma Career Technology

Contract Number

Alpha/numeric code assigned to each class by Oklahoma CTE Department.

Rule: Must be 5 characters alphanumeric.

[S_OK_SEC_X]ContractNumber

BIS Report

LDV

Clock Hours

Number of clock hours for the class.

Rule: Must be numeric. Can be up to 7 characters.

[S_OK_SEC_X]ClockHours

BIS Report

LDV

Start Date

Start date of the class.

Note: This field is required for BIS only.

 

[S_OK_SEC_X]StartDate

BIS Report

LDV

End Date

End date of the class.

Note: This field is required for BIS only.

[S_OK_SEC_X]EndDate

BIS Report

LDV

MIS Code

MIS Code that best describes the occupational area of instruction for the class.

Rule: Must be a valid code from the list.

[S_OK_SEC_X]MISCode

BIS Report

LDV

Program Type

Two digit code that defines the type of class.

Rule: Must be a valid code from the list.

[S_OK_SEC_X]ProgramType

BIS Report

LDV

Provider Identification (PID)

Teacher/Instructors provider identification (section override) number that is responsible for the career major.

Rule: Must be 5 characters alphanumeric.

[S_OK_SEC_X]ProviderID

CME Report

LDV

Certification Number

Teacher/Instructors certification number (section override) that is responsible for conducting the career major.

Rule: Must be 6 characters alphanumeric.

[S_OK_SEC_X]CertificationNumber

CME Report

LDV

Years & Terms > Edit Terms

Note: The Terms setup must include Quarter term for every school.

Name

Enter the name of the term.

[Terms]Name

TermInfo

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

TermInfo

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

TermInfo

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

TermInfo

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.