Skip to main content
Skip table of contents

District Setup

Contents

Introduction

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

  1. On the Start Page, click the School link at the top of the page. The school list appears.
  2. Choose District Office from the pop-up menu. The district start page appears.
  3. Click District. The District Setup page appears.

Data Element

Additional Information

[Table]FieldName

Reports/Objects/
Validations

This attendance preference is set using a repo schema update.

Enable Partial Daily Attendance

Set attendance preference for the school district to enable partial daily attendance

[Prefs]Value=1 where

[Prefs]Name=att_daypartenabled

Process for AM/PM Attendance

  • IN In Session
  • PD Professional Day
  • PT Parent/Teacher Conference

Code

Enter the calendar membership type code.

Note: Valid state reporting codes are IN, PD, and PT.

[Gen]Value

[Gen]Cat=dailymembtypes

CalendarDate/ CalendarDateType/ OtherCodeList

Meaning

Enter the calendar membership type meaning.

[Gen]Name

[Gen]Cat=dailymembtypes


Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

SchoolCourseInfo

Course Number

Enter the course number.

[Courses]Course_Number

SchoolCourseInfo

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

SchoolCourseInfo

Department

Enter the course department.

[Courses]Sched_department

SchoolCourseInfo

Core Academic Course

Indicates that the course meets the state definition of a core academic course. Select Yes or No from the list.


[S_OK_CRS_X]CoreCourse

SchoolCourseInfo

LDV

Instruction Level

Indicates the general nature and difficulty of instruction provided.

See Instruction Level Codes for valid values.

Rule: Must be a valid code from the list.

Note: Instruction Level is a required field when Credit Hours is greater than 0.

An override at the Section level for reporting to Wave is under review. Currently, Instruction Level is sent to the WAVE through the CourseInfo object.

[S_OK_CRS_X]InstructionLevel

SchoolCourseInfo

LDV

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

All

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

LEAInfo

District NCES ID

Enter the district NCES identification number.

[Prefs]Value

[Prefs]Name=OK_DIST_NCESID

LEAInfo

Website Address (URL)

Enter the district’s public website address.

[Prefs]Value where

[Prefs]Name=OK_Website

LEAInfo

Contact 1 Information

Name

Enter the contact’s name as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact1Name

LEAInfo/ContactList

Title

Enter the contact’s title as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact1Title

LEAInfo/ContactList

Phone

Enter the contact’s phone number as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact1Phone

LEAInfo/ContactList

Fax

Enter the contact’s fax number as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact1FAX

LEAInfo/ContactList

Email

Enter the contact’s email address as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact1Email

LEAInfo/ContactList

Contact 2 Information

Name

Enter the contact’s name as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact2Name

LEAInfo/ContactList

Title

Enter the contact’s title as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact2Title

LEAInfo/ContactList

Phone

Enter the contact’s phone number as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact2Phone

LEAInfo/ContactList

Fax

Enter the contact’s fax number as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact2FAX

LEAInfo/ContactList

Email

Enter the contact’s email address as it should appear in a directory

[Prefs]Value where

[Prefs]Name=OK_Contact2Email

LEAInfo/ContactList

Access Incident Management from Teacher PortalChoose Yes to enable teachers to access Incident Management from the Teacher Portal; otherwise, choose No.N/AN/A

Creating Entry and Exit Codes

Code

Enter the entry code.

[Gen]Name

[Gen]Cat=entrycodes

StudentSchoolEnrollment

Meaning

Enter the entry code meaning.

[Gen]Value

[Gen]Cat=entrycodes

N/A

Code

Enter the exit code.

[Gen]Name

[Gen]Cat=exitcodes

All

Meaning

Enter the exit code meaning.

[Gen]ValueT

[Gen]Cat=exitcodes

N/A

Defining Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Federal race and ethnicity “decline to specify”’ settings are not required for Oklahoma.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

Not Required

Race Decline to Specify

Federal race and ethnicity “decline to specify”’ settings are not required for Oklahoma.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

Not Required

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

Demographics

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

Demographics

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

Demographics

Code

Enter the district race code.

[Gen]Name

[Gen]Cat=race

Demographics

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

Demographics

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

Demographics

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

Not Required

Code

Enter the ethnicity code.

[Gen]Value

[Gen]Cat=ethnicity

Not Required

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

Not Required

School Name

Enter the school name.

[Schools]School_Name

All

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation


School Address

Enter the school address.

[Schools]SchoolAddress


School City

Enter the school city.

[Schools]SchoolCity


School State/Province

Enter the school state/province.

[Schools]SchoolState


School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP


School Phone Number

Enter the school phone number.

[Schools]SchoolPhone


School Number

Enter the school number.

[Schools]School_Number

All

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

SchoolInfo

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting


Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

SchoolInfo

Principal’s Name

Enter the principal’s name.

[Schools]Principal

SchoolInfo

County Number

Enter county number, including any leading zeros as necessary.

[Schools]CountyNbr

Address

NCESId

Enter the NCES-assigned identifier for this school.

Rule: Must be text. Can be up to 12 characters.

[S_OK_SCH_X]NCESId

SchoolInfo

LDV

Website Address (URL)

Enter the school’s public website address.

Rule: Must be text. Can be up to 100 characters.

[S_OK_SCH_X]Website

SchoolInfo

LDV

Title 1 Status

Choose the Title 1 Status of the school.

Valid values:

  • N/A
  • Targeted
  • School Wide

Rule: Must be a valid code from the list.

[S_OK_SCH_X]Title1Status

SchoolInfo

LDV

Term Type

Choose the term/session type for this school.

Rule: Must be a valid code from the list.

[S_OK_SCH_X]TermType

SchoolInfo

LDV

School Accreditation Status

Choose the accreditation status.

Valid values:

  • A – Accredited (default)
  • N – Non-accredited

Note: If the School Accreditation Status is A (Accredited), then all the fields under Calendar Information on the Schools/School Info > Edit School page are mandatory. If the status is N (Non-accredited), then the Non-Accredited School Support cannot be blank.

[S_OK_SCH_X]AccreditedStatus

SchoolInfo

LDV

Non-Accredited School Support

Choose the school support status for a non-accredited school.

Valid values:

  • Blank (default)
  • S – Single
  • M – Multiple

Note: The SIF agent will publish the student’s Accredited School ID when reporting to the Wave if this is set to multiple.

Note: This field cannot be blank if the School Accreditation Status is N (Non-accredited)

[S_OK_SCH_X]NonAccreditedSchoolSupport

SchoolInfo

LDV

List of Accredited Schools Supported

Enter a comma-separated list of accredited School IDs for the schools supported by a non-accredited school with a Multiple status.

Note: This field reserved for future use by the SIF agent for reporting to the Wave.

[S_OK_SCH_X]AccreditedSchoolsList

SchoolInfo

Is a CTE School

This is required for Career and Technology Education (CTE) schools only. Checking this box allows CTE related fields to show up on the Sections page and student's State/Province page.

[S_OK_SCH_X]CTESchool

None

Note: If the School Accreditation Status is A (Accredited), then all the fields under Calendar Information are mandatory.

Calendar Description

Enter a description for the calendar.

Rule: Maximum length is 50 characters

If this is an exception calendar, enter one of the following codes:

Code

Description

COOP

Coop student

RV

Resident virtual student

Alt Ed

Alternative student

Other

Any other exception for FQSR/ASR

[S_OK_SCH_X]CalendarDescription

Calendar Summary

LDV

Start Date

(Professional Date)

Enter the first date that teachers and staff return to school (non-instructional time).

Note: Include all professional days, work days, and in-service days worked prior to the student start date.

[Schools]Start_Date

CalendarSummary

LDV

End Date

(Professional Date)

Enter the last date that teachers and staff are in school. This includes non-instructional time.

[Schools]End_Date

CalendarSummary

LDV

Instructional Minutes

(Enter Total for Year)

Enter the total minutes of instruction for the year.

Rule: Must be numeric. Can be up to 15 characters.

[Schools]Instructional_Minutes

CalendarSummary

LDV

Minutes Per Day

Enter the number of minutes in the day for a normal in session day.

Rule: Must be numeric. Can be up to 15 characters.

[Schools]Minutes_Per_Day

CalendarSummary

LDV

Lunch Minutes

Enter the total number of minutes per day allocated for lunch.

Rule: Must be numeric. Can be up to 15 characters.

[Schools]Lunch_Minutes

CalendarSummary

LDV

First Quarter End Date

This element is used to determine the date range for pulling the First Quarter of the StudentAttendanceSummary.

The date must fall between the Calendar Start and End dates.

[S_OK_SCH_X]Q1EndDate

StudentAttendanceSummary

Used as an override and mapped to SIF_ExtendedElements/ SIF_ExtendedElementName ="FirstNineWeeks"

LDV

Contact 1 Information

Name

Enter the contact’s name as it should appear in a directory.

Rule: Must be text. Can be up to 35 characters.

[S_OK_SCH_X]Contact1Name

SchoolInfo/ SchoolContactList

LDV

Title

Enter the contact’s title as it should appear in a directory.

Rule: Must be text. Can be up to 50 characters.

[S_OK_SCH_X]Contact1Title

SchoolInfo/ SchoolContactList

LDV

Phone

Enter the contact’s phone number as it should appear in a directory.

Rule: Must be text. Can be up to 15 characters.

[S_OK_SCH_X]Contact1Phone

SchoolInfo/ SchoolContactList

LDV

Fax

Enter the contact’s fax number as it should appear in a directory.

Rule: Must be text. Can be up to 15 characters.

[S_OK_SCH_X]Contact1FAX

SchoolInfo/ SchoolContactList

LDV

Email

Enter the contact’s email address as it should appear in a directory.

Rule: Must be text. Can be up to 35 characters.

[S_OK_SCH_X]Contact1Email

SchoolInfo/ SchoolContactList

LDV

Contact 2 Information

Name

Enter the contact’s name as it should appear in a directory.

Rule: Must be text. Can be up to 35 characters.

[S_OK_SCH_X]Contact2Name

SchoolInfo/ SchoolContactList

LDV

Title

Enter the contact’s title as it should appear in a directory.

Rule: Must be text. Can be up to 50 characters.

[S_OK_SCH_X]Contact2Title

SchoolInfo/ SchoolContactList

LDV

Phone

Enter the contact’s phone number as it should appear in a directory.

Rule: Must be text. Can be up to 15 characters.

[S_OK_SCH_X]Contact2Phone

SchoolInfo/ SchoolContactList

LDV

Fax

Enter the contact’s fax number as it should appear in a directory.

Rule: Must be text. Can be up to 15 characters.

[S_OK_SCH_X]Contact2FAX

SchoolInfo/ SchoolContactList

LDV

Email

Enter the contact’s email address as it should appear in a directory.

Rule: Must be text. Can be up to 35 characters.

[S_OK_SCH_X]Contact2Email

SchoolInfo/ SchoolContactList

LDV

Student Program Information

Start Page, District Setup, Student Programs

Program name

Enter the name of the program.

If a program is not updated as Special Education or State-specific program then it is updated as a Local prgram.

[Gen]NameNot Required
Qualifies as a special education program

Select to indicate it is a special education program.

If a program is updated as a Special Education and as a State-specific program then it is updated as a a Special Education program

[Gen]Cat=specprogNot Required
Qualifies as a State-specific program.Select to indicate it is a state reportable prgram.[Gen]Cat=s

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]

All

School Code

School Code from Oklahoma Department Career and Technology Education (ODCTE) for the feeder school.

[Gen]Value where [Gen]Cat=feederschool

CME Report

School Name

Name of the feeder school.

[Gen]Name where [Gen]Cat=feederschool

CME Report

Sort Order

Sort order in which the feeder school appear in the list on the CTE tab of the State/Province – OK page

[Gen]SortOrder where [Gen]Cat=feederschool

CME Report

Creating Discipline Incident Letters

Discipline Incident Letters > New/Edit

Letter TitleEnter the title of the letter.[S_IM_LETTER_SETUP_S]TitleDiscipline Incident Letters
SchoolChoose the name of the school from which the letter is being sent from the pop-up menu.[S_IM_LETTER_SETUP_S]SchoolIDDiscipline Incident Letters
Incident TypeChoose the type of incident from the pop-up menu.[S_IM_LETTER_SETUP_S]IncidentTypeDiscipline Incident Letters
Action CodeChoose the action code the letter is in reference to from the pop-up menu.[S_IM_LETTER_SETUP_S]ActionCodeDiscipline Incident Letters
Action Subcode

Choose the action subcode from the pop-up menu.

Note: Options for the Action Subcode will change automatically based upon the Action Code selection.


[S_IM_LETTER_SETUP_S]ActionSubcodeDiscipline Incident Letters
Opening ParagraphEnter the text of the opening paragraph of the letter.[S_IM_LETTER_SETUP_S]OpeningParagraphDiscipline Incident Letters
Closing ParagraphEnter the text of the closing paragraph of the letter.[S_IM_LETTER_SETUP_S]ClosingParagraphDiscipline Incident Letters
SignatureEnter the signature for the letter.[S_IM_LETTER_SETUP_S]SignatureDiscipline Incident Letters
JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.