IL Homeless

Contents

Introduction

Use the IL Homeless report to submit homeless student data in the ISBE SIS. The report format is comma-delimited (CSV) with a .txt extension. If a student field is blank for a mandatory field, the field default is used in the extract. If a student field is blank for an optional field, the field is blank on the extract.

The Extract Viewer link is available on the State Reports page in the description area for the IL Homeless report. The Extract Viewer can be used as a troubleshooting tool.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

For the Illinois Homeless report, student enrollment records are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.
The school must not be excluded from state reporting.

Student Selection

The report selects which student records to use based on the following criteria:

The student must not be excluded from state reporting.
The enrollment for the student must not be excluded from state reporting.
The student was enrolled on the As of Date entered on the Report Input page.
The Homeless indicator is selected for this student on the Homeless tab, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2011 @ 10:05 AM.
Select District	(Optional) If this option appears, select the District for which to run the report.
As of Date	Enter the date for the student enrollment records you want to include in the record selection process. Any student actively enrolled on this date is included in the record selection process.
The RCDTS Number	Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results.
Run from the Extract Viewer	Choose one of the following from the pop-up menu: Yes – This processes the extract from the extract viewer. No – Select No when running any extract for the first time. Note: If you select No, the data in the extract viewer is replaced with the data from the extract.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	Student ID	This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). This field should be blank for all students upon first submission of the student. This field is extracted from the Demo tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Student Demographic/Enrollment Information.	[Students]State_StudentNumber	Alpha-numeric	9
2	SAP ID	This field contains the PowerSchool student identification code. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[Students]Student_Number	Alpha-numeric	50
3	Last Name	This field contains the legal last name of the student. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Demographics_X]Legal_Last_Name	Alpha-numeric	30
4	First Name	This field contains the legal first name of the student. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Demographics_X]Legal_First_Name	Alpha-numeric	30
5	Birth Date	This field contains the student’s birth date. This field is extracted from the Demographics page, Start Page > Student Selection > General Demographics.	[Students]DOB	Alpha-numeric	10
6	RCDTS Home School	Enter the RCDTS number that identifies the student’s home school. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information. If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted.	[S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School	Alpha-numeric	15
7	RCDTS Serving School	This field contains the RCDTS number that identifies the school that provides service to the student. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information. If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is used in the report.	[S_IL_STU_X]RCDTS_Serving_School [S_IL_SCH_X]RCDTS_Home_School	Alpha-numeric	15
8	Unaccompanied Youth Status	A value of 01 in this field indicates that the homeless student is not in the physical custody of a parent or guardian. A value of 02 in this field indicates that the homeless student is in the physical custody of a parent or guardian. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X] Unaccompanied_Youth	Alpha-numeric	2
9	Primary Nighttime Residence	This field contains the code that identifies the homeless student’s nighttime residence, if that student does not have a fixed, regular, and adequate nighttime residence. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Nighttime_Residence	Alpha-numeric	2
10	Tutoring and Other Instructional Support	A value of 01 in this field indicates that this homeless student received tutoring, supplemental instruction, and other educational services that help homeless children and youth reach the same challenging State content and state student performance standards to which all children are held. A value of 02 in this field indicates that this homeless student did not receive the tutoring, supplemental or other educational services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Tutoring	Alpha-numeric	2
11	Expedited Evaluations	A value of 01 in this field indicates the student was administered expedited evaluations to measure their strengths and needs. A value of 02 in this field indicates the student was not administered expedited evaluations. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]ExpeditedEvaluations	Alpha-numeric	2
12	Staff Professionals Development and Awareness	A value of 01 in this field indicates that programs and other activities designed to raise awareness among educators and pupil services personnel of the rights homeless children and youth have as a result of their homelessness are available. A value of 02 in this field indicates these programs are not available. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X] Professional_Development	Alpha-numeric	2
13	Referrals for Medical, Dental, and other Health Services	A value of 01 in this field indicates that the homeless student received referrals to medical, dental, mental, and other health services. A value of 02 in this field indicates that the homeless student did not receive the referrals. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Medical_Referrals	Alpha-numeric	2
14	Early Childhood Programs	A value of 01 in this field indicates that the homeless student participated in developmentally appropriate early childhood education programs for homeless children of preschool age that are not provided through other Federal, State, or local funds. A value of 02 indicates that the homeless student did not participate in early childhood programs. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Early_Child	Alpha-numeric	2
15	Assistance with Participation in School Programs	A value of 01 in this field indicates that this homeless student received services and assistance that attract, engage, and retain homeless children and youth as well as unaccompanied youth in public school programs and services provided to non-homeless children and youth. A value of 02 indicates that the homeless student did not receive these services and assistance. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X] Participation_Assistance	Alpha-numeric	2
16	Before School, After School, Mentoring, Summer Programs	A value of 01 in this field indicates that the homeless student participated in before school, after school, mentoring, or summer programs. A value of 02 in this field indicates that the homeless student did not participate in before school, after school, mentoring, or summer programs. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Before_After_School	Alpha-numeric	2
17	Obtaining or Transferring Records Necessary for Enrollment	A value of 01 in this field indicates that the homeless student received financial assistance to pay the fees and costs associated with tracking, obtaining, and transferring records necessary for the enrollment of students in school. A value of 02 in this field indicates that the student did not receive this financial assistance. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Record_Fees	Alpha-numeric	2
18	Parent Education Related to Rights and Resources for Children	A value of 01 in this field indicates the parents of this homeless student participated in education and training programs regarding rights children have as homeless individuals and regarding the educational and other resources available to homeless children. A value of 02 in this field indicates that the parents did not participate in this program. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Parent_Education	Alpha-numeric	2
19	Coordination Between Schools and Agencies	A value of 01 in this field indicates that the homeless student has access to programs coordinating services provided by schools and other agencies that expand and enhance such services. A value of 02 in this field indicates the homeless student does not have access to these coordinating services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Coordination	Alpha-numeric	2
20	Counseling	A value of 01 in this field indicates this homeless student participated in pupil service programs that provide violence prevention counseling or has received a referral for such counseling. A value of 02 in this field indicates that the student did not participate in these counseling services or was not referred to these counseling services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Counseling	Alpha-numeric	2
21	Addressing Needs Related to Domestic Violence	A value of 01 in this field indicates that the homeless student participated in programs that address the particular needs that may arise from domestic violence. A value of 02 in this field indicates that the homeless student did not participate in a to domestic violence program. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Domestic_Violence	Alpha-numeric	2
22	Clothing to Meet a School Requirement	A value of 01 in this field indicates that the homeless student received school uniforms, school supplies, and health-related needs to meet a school requirement. A value of 02 in this field indicates that the homeless student did not receive these services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Clothing	Alpha-numeric	2
23	School Supplies	A value of 01 in this field indicates that the homeless student received necessary school supplies from a shelter, mandatory temporary housing facility, or other location as appropriate. A value of 02 in this field indicates that the homeless student did not receive necessary school supplies from a shelter, mandatory temporary housing facility, or other location as appropriate. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Supplies	Alpha-numeric	2
24	Referral to Other Programs and Services	A value of 01 in this field indicates that the homeless student received referrals for health, mental health, dental, and other appropriate services in the community from a liaison outside of the school. A value of 02 in this field indicates that the homeless student did not receive referrals from a liaison outside of the school. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X] Referral	Alpha-numeric	2
25	Emergency Assistance Related to School Attendance	A value of 01 in this field indicates that extraordinary or emergency services were required to enroll and retain the student in school. A value of 02 in this field indicates that extraordinary or emergency services were not required to enroll and retain the student in school. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homelsss_X] Attendance_Assistance	Alpha-numeric	2
26	Other (Services and Activities Provided by the McKinney-Vento Subgrant Program)	A value of 01 in this field indicates that the homeless student received subgrant services through programs on school grounds or at other facilities. A value of 02 in this field indicates that the homeless student did not receive these services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Other_Services	Alpha-numeric	2
27	Eligibility for Homeless Services	A value of 01 in this field indicates that the homeless student was eligible to participate in enrichment programs and other supplemental services; and was provided a liaison that ensured that the student in the homeless situation had a full and fair opportunity to succeed in school. A value of 02 in this field indicates that the homeless student was not eligible for homeless services. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homless_X]Service_Eligibility	Alpha-numeric	2
28	School Selection	A value of 01 in this field indicates that the homeless student was enrolled in school, attended classes, and participated fully in school activities. A value of 02 in this field indicates that the homeless student was not enrolled in school, attending classes, and participating fully in school activities. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]School_Selection	Alpha-numeric	2
29	Transportation	A value of 01 in this field indicates that the homeless student received financial assistance to pay the excess cost of transportation not otherwise provided through Federal, State, or local funds, to enable the homeless student to attend the school selected under section 722(g)(3) of the McKinney-Vento Act. A value of 02 in this field indicates the homeless student did not receive financial assistance for transportation costs to school. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Transportation	Alpha-numeric	2
30	School Records	A value of 01 in this field indicates that the enrolling school admitting the homeless student contacted the student’s previous school to request the school records. A value of 02 in this field indicates that the school did not contact the student’s previous school to request the school records. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]School_Records	Alpha-numeric	2
31	Immunizations and Other Medical Records	A value of 01 in this field indicates that the homeless student has provided immunization and other medical records to the school, either before or after enrollment. A value of 02 in this field indicates that the homeless student has not provided immunization and other medical records to the school. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Medical_Records	Alpha-numeric	2
32	Other (Barriers to the Education of Homeless Children and Youths)	A value of 01 in this field indicates that the fees associated with extra-curricular activities such as club dues and sports uniforms were waived for the homeless student. A value of 02 in this field indicates that these fees were not waived. If no value is selected for this field, a blank value will be extracted. This will trigger a state error for correction by the user. This field is extracted from the Homeless tab of the Illinois State Information page, Start Page > Student Selection > Illinois State Information > ISBE SIS Homeless Information.	[S_IL_STU_Homeless_X]Other_Barriers	Alpha-numeric	2