IL SAT and PSAT Pre-ID Report
Contents
Introduction
Use this report to generate the PSAT files for students in grades 9 and 10, and to generate the SAT files for students in grades 11 and 12.
Selection Criteria
School Selection
The report selects which school records to use based on the following criteria:
- The school must be associated with a student included in the report.
- The school must not be excluded from state reporting.
Student Selection
The report selects which student records to use based on the following criteria:
- The student must not be excluded from state reporting.
- The enrollment for the student must not be excluded from state reporting.
- The student must not have the DLM-AA checkbox selected.
- The student must be active on the report Snapshot Date.
- The student must not have an exit date before an entry date.
- The student's enrollment must be for a school not excluded from state reporting.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Schools to Include | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Current Selection Students | Indicate which students to include in the report by selecting one of the following options:
Note: If you are running the report for a single student, or group of students, select the students prior to runningreport. |
Test Option | Select an option from the pop-up menu.
|
Sort Group (Optional) | Enter the specific SAT Pre-ID Sort Group or leave blank to run for all. |
RCDTS Number (Override) | Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number. The value entered in this field will be used in the file name and the header in the report results. |
Snapshot Date | Select the date frompop-upmenu. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName | Field Type | Field Length |
1 | Student ID | This field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE). | [Students]state_studentnumber | String | 9 |
2 | SAP ID | This field contains the PowerSchool student identification code. | [Students]student_number | String | 50 |
3 | Legal Last Name | This field contains the legal last name of the student. | [S_IL_STU_Demographics_X]Legal_Last_name [Students]Last Name | String | 30 |
4 | Legal First Name | This field contains the legal first name of the student. | [S_IL_STU_Demographics_X]Legal_First_Name [Students]First Name | String | 30 |
5 | Birth Date | This field contains the student’s birth date. | [Students]DOB | String | 10 |
6 | Enrollment RCDTS for Home School (Information from Demo/Enrollment file) | Enter the RCDTS number that identifies the student’s homeschool. If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted. | [S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School | String | 15 |
7 | Enrollment RCDTS for Serving School (Information from Demo/Enrollment file) | This field contains the RCDTS number that identifies the school that provides service to the student. If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is used in the report. | [S_IL_STU_X]RCDTS_Serving_School | String | 15 |
8 | Assessment RCDTS for Testing School | This field contains the region, county, district, type, and school/program code that uniquely identifies the school/program where a student will be taking a state assessment during the current school year. For all students, their testing school will default to the serving school. | [S_IL_STU_X]RCDTS_Testing_School [S_IL_STU_X]RCDTS_Home_School [S_IL_SCH_X]RCDTS_Home_School | String | 15 |
9 | Sort Group | The specified SAT Pre-ID Sort Group number if added to the report input. | [S_IL_STU_PreID_X]SAT_Sort_Group | String | 10 |
10 | Placeholder | Not collected | N/A | N/A | N/A |
11 | Placeholder | Not collected | N/A | N/A | N/A |
12 | Placeholder | Not collected | N/A | N/A | N/A |