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IL SAT and PSAT Pre-ID Report

Contents

Introduction

Use this report to generate the PSAT files for students in grades 9 and 10, and to generate the SAT files for students in grades 11 and 12.

Selection Criteria

School Selection

The report selects which school records to use based on the following criteria:

  • The school must be associated with a student included in the report.
  • The school must not be excluded from state reporting.

Student Selection

The report selects which student records to use based on the following criteria:

  • The student must not be excluded from state reporting.
  • The enrollment for the student must not be excluded from state reporting.
  • The student must not have the DLM-AA checkbox selected.
  • The student must be active on the report Snapshot Date.
  • The student must not have an exit date before an entry date.
  • The student's enrollment must be for a school not excluded from state reporting.  

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

 Field

Description

Schools to Include

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included.
  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection.
  • All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If you are running the report for a single student, or group of students, select the students prior to runningreport.

Test Option

Select an option from the pop-up menu.

  • SAT for Grades 11 and 12
  • PSAT 10 and PSAT 8/9 for grades 9 and 10
  • Both
Sort Group (Optional)Enter the specific SAT Pre-ID Sort Group or leave blank to run for all.
RCDTS Number (Override)

Enter the 15-digit RCDTS (Region, Country, District, Type, and School) number.

The value entered in this field will be used in the file name and the header in the report results.

Snapshot Date

Select the date frompop-upmenu.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table. 

Item #

Data Element

Description

[Table]FieldName

Field Type

Field Length

1

Student IDThis field contains the student identification code assigned to each student in your district by the Illinois State Board of Education (ISBE).[Students]state_studentnumberString9
2SAP IDThis field contains the PowerSchool student identification code.[Students]student_numberString50
3Legal Last NameThis field contains the legal last name of the student.

[S_IL_STU_Demographics_X]Legal_Last_name

[Students]Last Name

String30
4Legal First NameThis field contains the legal first name of the student.

[S_IL_STU_Demographics_X]Legal_First_Name

[Students]First Name

String30
5Birth DateThis field contains the student’s birth date.[Students]DOBString10
6Enrollment RCDTS for Home School (Information from Demo/Enrollment file)

Enter the RCDTS number that identifies the student’s homeschool.

If the RCDTS Home School is blank for a student, the RCDTS Home School defined in the Edit School page is extracted.

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

String15
7Enrollment RCDTS for Serving School (Information from Demo/Enrollment file)

This field contains the RCDTS number that identifies the school that provides service to the student. 

If the RCDTS Serving School is blank for a student, the RCDTS Home School entered on the Edit School page is used in the report.

[S_IL_STU_X]RCDTS_Serving_School

String15
8Assessment RCDTS for Testing SchoolThis field contains the region, county, district, type, and school/program code that uniquely identifies the school/program where a student will be taking a state assessment during the current school year.  For all students, their testing school will default to the serving school.

[S_IL_STU_X]RCDTS_Testing_School

[S_IL_STU_X]RCDTS_Home_School

[S_IL_SCH_X]RCDTS_Home_School

String15
9Sort GroupThe specified SAT Pre-ID Sort Group number if added to the report input.

[S_IL_STU_PreID_X]SAT_Sort_Group

String10
10PlaceholderNot collectedN/AN/AN/A
11Placeholder Not collectedN/AN/AN/A
12Placeholder Not collectedN/AN/AN/A
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